Transcript SCRA Annual Meeting - Stanford University

SCRA Annual Meeting
Agenda
• Introduction of Board of Directors
• Election of new Board members
• Membership
– Proposed By Laws changes
• Aquatics and tennis
• Facilities
• Activities
• Financials
Current Board
Board of Directors
 *Steve Coutre, President
 *Kathy Gurtner, Vice President, Activities Chair
 *Robert Kessler, Secretary, Facilities Co-Chair,
Tennis Co-Chair
 Jeannie Meyer, Membership Chair
 Sharon Dauskardt, Facilities Co-Chair
 Joe Lipsick, Tennis Co-Chair
*Current term expires 2010
Board Election
Nominating committee recommendation




Robert Daines
James Fearon
Kathy Gurtner (incumbent)
Stephen Pokorny
Employees





Steve Robe, Club Manager
Andrea Barnes, Tennis Director
Abi Liu, Aquatics Director
Loida Beetlestone, Accounting (partial)
Scott Shea, SCRA site head coach PASA
(Palo Alto Stanford Aquatics)
Standing Committees
Four standing committees required by bylaws
• Swim
• Tennis
• Membership
• Facilities
Additional committee
• Activities
Tennis
Tennis Committee
• Joe Lipsick, Bob Kessler, co-chairs
• Barbara Yu, Ann Porteus
Tennis
• Tennis director: Andrea Barnes
– Associate pros: Ann Henricksson, Lejia Hodzic, Corinne
Mansourian, Michael Jessup
• Adults
– 80+ regular players, many other social players
– EPATT women’s doubles league participating club
– Hosted 6 adult teams in USTA league play despite being
based at a construction site with 7 dusty courts and a
port-a-pottie!
– Maintained three women’s weekly clinics and established
one new men’s clinic through construction
Tennis
• Juniors
– 120 juniors in clinic and junior team program.
– Over 20 juniors participated in Norcal tournament
play in 2009.
– Partnered with Fremont Hills (due to construction at
SCRA) to host USTA Norcal Junior League teams in all
age divisions.
– Midpeninsula Junior Interclub League runners-up.
– Participated in new Fall Midpeninsula Doubles
League.
Tennis
• Ballkids team chosen to work final matches at the
SAP Open and the Bank of the West Tennis
Championship for the first time in club history.
• One of four Bay Area clubs participating in new
USTA Quickstart Tennis junior carnival at Pacific
Athletic Club.
Aquatics
Swim Committee
• Bob Rouse, chair
• Phil Yang, Caroline Maier-Albers, Marcus Cole
Teal Derrer, Jan Rossi, Ray Levitt, Suzanne Carey,
Richard Sousa
SCRA aquatics programs
• PASA
USA Swim club team
– SCRA founding member 2004
• SCRA, Foothills, Alpine Hills, Pacific Athletic Club,
Los Alto Hills, SPA, and Palo Alto Swim Club
• Scott Shea SCRA site director/head coach
• SCRA
Summer team
– Peninsula Swimming Association member
• SCRA, University Club, Foothills, Fremont Hills,
Alpine Hills, Ladera Oaks
• Abi Liu SCRA aquatics director
PASA (Palo Alto Stanford Aquatics)
1000+ swimmers at all sites
SCRA Site –
–
–
-
over 220 participants (competitive and
pre-competitive)
Gold Medal Club in 2010 (ranked 8th in the Nation)
Gold Medal Club in 2009
Silver Medal Club in 2005, 2006, 2007, 2008.
7th short course/5th long course ranked in USA
Swimming Virtual Club Championships (6th/8th in
2007/08)
PASA Team Highlights
– Zone 1 North - Champions 2010
– USA Winter Nationals 2009 - 1st place women
– USA Swimming Winter Sectionals - 1st place
(teams from California/Nevada)
– Long Course Far Westerns - 2nd place
PASA Team Individual Highlights
– National Select Camp - Adam Hinshaw
– National Junior Team - Ben Hinshaw
– Western Zone Select Camp
Tom Kremer, Curtis Ogren, Marie-Pierre Delisle, Alex Luh
Age Group All Star Meets
– North American Challenge Cup
Stephanie Scherp, Julia Harryman, Marie-Pierre Delisle,
Sean Nguyen, Curtis Ogren, Jeremie Dezwirek
– Pacific Coast All Star
Sean Nguyen, Daichi Matsuda
PASA Team Individual Highlights
• 2009 National Junior Qualifiers - 33 (all time high)
• SCRA collegiate swimmers now represent
Stanford, Princeton, Kenyon, Williams, Michigan,
Loyola-Marymount, NYU, Amherst, Whitman, Northridge,
Chapman, Redlands, University of Chicago, University of
Pennsylvania, University of Virginia, Georgetown, Yale,
Claremont-McKenna, Duke, Washington University, Leigh,
UCLA, UC Davis, UC Berkley,
2009 Graduates Thank SCRA
Front Row -Mattie Wheeler/Yale, Megan Fischer-Colbrie/Stanford, Haley
Read/Duke, Veronica Tse/Washington University, St. Louis
Back Row - Matt Murray/University of Virginia, Brad Murray/Georgetown, Nick
Trowbridge/UC Berkeley, Blake Weber/Claremont McKenna, Ben Hinshaw/UC
Berkeley, Andrew Kim/Lehigh
SCRA Summer Team
• Practice from early April to late July
• Peninsula Swim Association: SCRA, University Club,
Fremont Hills, Ladera Oaks, Alpine Hills, Foothill
• 5 dual meets, 1 relay meet, championship meet at Avery
• 70 swimmers (2009), 60% swim year round
SCRA Summer Lessons
• Spring Splash: 8 weekends, April to June
• Summer: 9 weekly sessions; 4 days a week, four and
half hours a day, over 100 students per session.
Swim Updates
• Pool schedule being updated with input from swim
committee, coaches
– To be posted when finalized
• Relationship with PASA to change
– Separate financial structure independent of SCRA
– Pool lane rental as with other facilities
Membership
Membership Committee
• Jeannie Meyer, chair
• Jan Rossi, Cindy Kingsley
Membership Changes
 Comprehensive review of membership list
 9 regular and 1 emeritus member changed to non-voting
members
 Updated criteria for special circumstances (divorce, etc)
 Spring Promotion: 50% off initiation fee
 Working with Faculty/Staff housing office to
recruit new members
Membership Update
Regular
Emeritus
TOTAL
303
75
378
10
NA
10
DAPER
6
NA
6
Winter Swim
7
NA
7
15
NA
13
303
75 (37.5 votes)
378
(340.5 votes)
38
NA
38
341
75
416
(340.5 votes)
2
0
2
Club Users
Families
Extended Family
Other
TOTAL VOTING
TOTAL NON-VOTING
TOTAL
Leave Of Absence (LOA)
Proposed ByLaws Change
4.3. ELIGIBILITY: The persons who are eligible to own
residences on the Stanford University campus, pursuant to the
rules and regulations of Stanford University, shall be eligible to
become Voting Members. The Board of Directors may establish
priorities among eligible persons in furtherance of the
community interests of the Corporation. A single family or
household that has two or more eligible persons shall be
entitled to only one (1) membership. [Any person who was
Stanford housing-eligible when he/she joined SCRA can
maintain his/her membership as long as such person continues
to pay dues to SCRA and is continuously employed by Stanford,
or retires from Stanford after continuous employment at
Stanford.]
Proposed ByLaws Change
9.1. NOMINATIONS BY COMMITTEE: The chairman of the board
or, if none, the president shall appoint a committee
[composed] of not less than three Voting Members [or spouses
of Voting Members or domestic partners of Voting
Members], to nominate qualified candidates for election to
the board approximately sixty (60) days before the date of any
election of directors. The nominating committee shall make its
report at least 14 days before the date of the election, and the
secretary shall forward to each member, with the notice of
meeting required by these Bylaws, a list of all candidates
nominated by committee.
Facilities
Facilities Committee
• Sharon Dauskardt, Bob Kessler, co-chairs
• Brian Carilli, Rob Daines
Renovation
• $2M loan from University, $2.5M grant from provost
– Loan 6.7% over 26 years
– DAPER remains as club management until loan
repaid
• Total cost much more
• Replace and expand current clubhouse
– 2050 sf to 3050 sf
Facilities
Current changes:
• Facilities committee formed
• Play structure committee formed
• Mats in the bathrooms
Future changes?
• Solar panels for heating the pool
• Possible towel service
• Possible SCRA Paraphernalia
If interested in joining one of the committees mentioned above, please contact
[email protected]
Play Structure Committee
• Kathy Gurtner, Audrey Gold, Brian Carilli, Christine
Klenow, Yvonne Karanas, Stephen Jaeger, Terry Su,
Ammie Rodden, Cara Barone, Nancy Fischbein, Ellen
Waxman, Andrew Fedder
– Please attend our next meeting or contact Kathy
Gurtner to join this committee
Activities
SCRA Activities Committee
Kathy Gurtner, chair
On-Going Activities:
•Kids Gymnastics – Audrey Gold
•Kindermusic – Audrey Gold
•Pilates – Steve Robe
•Yoga – Steve Robe
SCRA Activities Committee
Special Events:
Halloween Party – Carolina Meyer
Valentines Day Party – Audrey Gold
New Member Welcome Party – Cindy Kingsley
Financial Report
Revenue
FY10
Budget
FY10 Jan
To Date
FY08
FY09
Facility Rental
$4,000
$2680
$2,809
$0
Initiation Fees
$75,000
$33,785
$24,500
Revenues
$259,758
Membership Fees
$537,000
Swim Program Fees
$50,000
$5050
$84,334
$50,089
Tennis Program
Fees
$86,000
$31,897
$110,064
$94,254
USA Swim (PASA)
$266,950
$203,363 $310,417 $247,944
SCRA Summer
Camp
$55,000
SCRL Gift
Total
Revenues
$427,907 $470,965
-
$18,347
$13,675
$50,000
$1,073,950 $553,608 $987,663 $901,427
Compensation Expenses
Compensation
Expenses
FY10
Budget
SCRA General
Salary/Benefits
SCRA Swim
Salary/Benefits
SCRA Tennis
Salary/Benefits
PASA
Salary/Benefits
SCRA Summer
Camp
Salary/Benefits
SCRA Activities
Compensation
Total
FY10 Jan
To Date
FY08
FY09
$76,479
$131,443
$22,003
$65,614
$52,303
$122,651
$89,239
$200,292
None yet
$14,904
$1824
$541,433 $241,848 $516,098 $534,905
Non-compensation Expenses
Non-Compensation
Expenses
FY10
FY10 Jan
FY08
FY09
Budget
To Date
Airfare
$5,500
$331
$1,913
$1,993
Capital Equipment
$20,000
$0
$0
$0
Custodial
$25,000
$3254
$14,877
$8,655
Debt Service
$0
$56,732
$0
$65,197
Employee-Related
$3,500
$18,018
$18,016
$19,744
Food/Entertainment
$10,875
$7,903
$4,832
$9,165
General Other
$0
$18,091
$13,987
$16,935
General Services
$46,000
$4,900
$33,408
$18,597
General Supplies/Materials $30,900
$38,094
$25,432 $117,987
Ground Transportation
$1,639
$57
$6,371
$6,676
IT/Telecommunications
$3,000
$1,555
$4,610
$4,464
Landscaping
$0
$0
$5,596
$6,734
Lodging
$7,290
$383
$13,272
$9,747
Other Travel
$0
$0
$1,124
$100
Printing/Publications
$4,000
$146
$138
$1,341
Rent/Leases
$60,000
$30,748
$61,502
$71,545
Repair/Maintenance
$22,644
$8,611
$26,685
$972
Utilities
$249,360 $27,530
$56,248
$4,263
Non-Compensation Total
$489,708 $216,355 $288,011 $364,117
Revenue/Expense
FY10 Budget
Total Revenues
$1,073,950
Compensation
$541,433
Expense Total
Non-Compensation
$489,708
Expense Total
FY10 Jan
To Date
FY08
FY09
$553,608
$987,663
$901,427
$241,848
$516,098
$534,905
$216,355
$288,011
$364,117
Total Expense
$1,031,141
$458,203
$804,110
$899,022
Net Operating
Income
$42,809
$45,405
$183,553
$2,405
Net Revenue by Program FY09
Other
Salary/Bene
Net
Expenses
fits
SCRA General $495,465 $239,337*
$131,443
$124,685
SCRA Camp
$13,675
$2181
$14,904
($3410)
SCRA Tennis
$94,254
$6774
$122,651
($35,171)
SCRA Swim
$50,089
$7511
$65,614
($23,036)
PASA
$247,944 $108,314** $200,292
($60,662)
Total
$901,427 $364,117 $534,905
$2405
Program
Revenue
*Furniture $92,596; Debt service $65,197; Other $81,544
** Pool rental $62,638; Other $45,676
Non-Compensation Expense FY09 v FY10
– Significant increase in general maintenance expense,
debt service and custodial expense budgeted for FY10
– One-time capital expense $92,596 for furniture FY09
– Budgeted for significant increase in utilities FY10 (this
may be overestimate)
– No debt service in FY10 budget!?
Revenue FY09 v FY10
- $50,000 donation from SCRL FY10
- Overly optimistic projections for new members and
Summer Camp revenues?
Special Thanks
• Byron Reeves
• Scott Atlas, Marci Reichelstein, Maureen McNichols,
Cindy Kingsley, Barbara Zhang
Chris Cartwright, Corey Levens, Rita Koltai
• John Huegenard
• Steve, Andrea, Abi and Scott
• Ray Purpur
Questions?