Transcript Illinois State Board of Education Implementing Supplemental Educational Services Step 1 SES providers are approved by ISBE   New applications and updated applications are processed during the winter Results.

Illinois State Board of
Education
Implementing
Supplemental
Educational Services
Step 1
SES providers are approved by ISBE
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New applications and updated applications are
processed during the winter
Results are posted in July on the ISBE website
in three files:
 Provider contact information
 Provider district approvals
 Provider program information
Step 2a
Schools offer SES
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A district is required to offer SES at schools in
the second year of School Improvement,
Corrective Action or Restructuring
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A district may offer SES in the first year of
school improvement by swapping Choice and
SES under Differentiated Accountability—
waiver needed!
Step 2b
Schools offer SES
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A district may offer SES alongside Choice in
the first year of school improvement because it
is not spending anything on Choice—no waiver
needed.
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A district may offer SES alongside Choice in
the first year of school improvement because it
is not spending very much on Choice—no
waiver needed.
Step 3a
Parent notifications—Details
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Annual notice to parents of low-income
students in an understandable, uniform format
in a language the parents can understand
Notice is approved by ISBE before it is sent by
Evelyn Deimel
Fall notice is sent within the timeline in 23
Illinois Administrative Code Part 675.175
Later notices are sent in a timely manner
Step 3b
Parent Notifications—Required
A sample text of the parent notification and other
information are on the SES website. Notification
includes
 Discussion of SES generally and how the parent
may sign up
 Identity of approved providers within the district
or reasonably available in neighboring districts
 Brief description of the services, qualifications,
and demonstrated effectiveness of each
provider (use program summaries in PARS)
 Provider Selection Form
Step 3c
Parent notifications—
Recommended Content

List of questions for parents to ask when
selecting a tutoring program
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An explanation of the selection of students when
funding is limited
Step 4a
Parents choose providers
For practical reasons, the parent selection form
should
 Capture parent contact information (address,
phone, email, etc.)
 Provide for student name, date of birth, school
name, and grade information
 Possibly include student ELL and IDEA status
checkboxes, perhaps even a language indicator
space for ELL students
Step 4b
Parents choose providers
The parent selection form also should
 Leave a space for the SIS number
 Allow parents to rank at least their top 3
providers (always a parent choice)
 Have a release of confidential information
statement
 Be signed and dated
 Name a district contact person and contact
information for parents having questions
Step 4c
Parents choose providers
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The selection form does not have to have the
providers listed on it.
Providers could be listed on another sheet each
with some sort of code, and the selection form
simply could have a place for parents to enter
the code(s) for their preferences.
Using this method may allow you to design a
selection form that will work for multiple years
without re-design; you simply would change the
associated provider list and codes each year.
Step 5a
District Contract—Details
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After all the student-provider relationships are
worked out based on parental preferences,
districts contract with the providers
Until there is a fully executed contract, districts
do not release specific student data to
providers (FERPA)
ISBE has a sample contract on its website
Step 5b
District Contract—Required
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Individual tutorial/learning plan (ITP or ILP) =
specific achievement goals + measurement
of student progress + timetable for the
program
Prohibitions on the provider from disclosing
the identity of any student eligible for, or
receiving, SES without the written
permission of the student’s parents (FERPA)
Step 5c
District Contract—Required
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Basis and schedule of payments to the
provider
Termination option if the provider is unable
to meet goals and timetables
Regular communication with
parents/teachers on students (other
district-desired reports may be listed)
Step 6
Services Are Delivered
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Providers enter student enrollment and
attendance data in STARS
Districts may have read-only access to STARS
Districts and ISBE monitor the services
Providers invoice districts—invoice amount
must equal what STARS shows for the billing
amount
District General Information
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does not disclose to anyone the identity of any
student who is eligible for, or receiving, SES
without the written permission of the parents of
the student (FERPA)
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provides SES until the end of the school year or
until funds are exhausted
Districts as Providers
Exceptional Condition
If a district must provide SES to disabled (IDEA) or limited
English proficient (LEP) students because no provider
currently serving the district is available to do so, then the
district must provide SES, either directly or through a
contractor.
If the district is in improvement status due to the
performance of its disabled or LEP students on
assessments, then it would be preferable for the district to
use a contractor.
Aids for Districts
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web-based reporting system (STARS)
 student enrollment and attendance
 call for a username and password
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web-based reporting system (PARS)
 approved program content and cost reports
 “guest” is the username and password
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“toolkit” of SES forms, letters, and contracts on a
website with other helpful materials
23 Illinois Administrative Code (Rules)
(www.isbe.net/rules/archive/pdfs/675ARK.pdf)
Highlights—Ethics Code (675.30)
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No deceptive practices
No disparaging of other providers
No gifts to districts
Limitations on the hiring of district employees,
members of district-related organizations, and
parents
No enrollment incentives to parents; limited
rewards to students
Districts treat all providers impartially
23 Illinois Administrative Code (Rules)
(www.isbe.net/rules/archive/pdfs/675ARK.pdf)
Highlights—Other Items
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675.70(a)—billing based on ISBE STARS
675.175—timeline for SES implementation
675.210 & 675.220—allowable and unallowable
costs in provider invoices to districts
675.245—billing based on an hourly rate and on
student attendance
34 CFR 200.48(d) (Regulations)
Highlights
At the federal level, implementation means, at the least, that
a district has—
 Partnered with outside groups to help inform eligible
parents
 Provided timely, accurate notice to parents
 Ensured that sign-up forms for SES are distributed directly
to all eligible parents and are made widely available
elsewhere
 Provided a minimum of two separate enrollment “windows”
 Given SES providers access to school facilities on the
same basis and terms as are available to other groups
34 CFR 200.48(d) (Regulations)
Details
There is a more detailed discussion of this rule in an ebulletin found at http://www.isbe.net/e-bulletins/pdf/0110.pdf
Districts must notify ISBE if they intend to use unspent 20%
obligation money for other Title I purposes. Instructions for
that notification are found at
http://www.isbe.net/ses/pdf/SES_notification.pdf
The Federal Supplemental Educational Services NonRegulatory Guidance
(www.ed.gov/policy/elsec/guid/suppsvcsguid.doc)
references regulations in its various answers
ISBE Contacts
Evelyn Deimel
[email protected]
Illinois State Board of Education
100 North First Street
Springfield, IL 62777
217-782-6099
Gary A. Greene, Ph.D.
[email protected]
Illinois State Board of Education
100 W. Randolph, 14-300
Chicago, IL 60601
312-814-3989