Transcript Live@edu Services Course
Live@edu Services Course
Windows Live SkyDrive Participant Guide
Outlook Live Windows Live SkyDrive Office Web Apps
2 Windows Live SkyDrive
Windows Live SkyDrive Lessons
Share Folders with Other Users
3 Windows Live SkyDrive
Windows Live SkyDrive
SkyDrive is a way to store your files online conveniently and securely. With SkyDrive, you get 25GB of free storage space you can use to: Password-protect important files and folders Manage all of your files, folders and subfolders (maximum 50MB per file) Share your SkyDrive folders with contacts Assign individual permissions (to read, modify, delete) Use easy “drag and drop” file sharing features For more information, please visit: http://windowslive.com/Online/SkyDrive 4 Windows Live SkyDrive
Sign In to Windows Live SkyDrive
Open your browser and navigate to your school portal…
or
…enter http://office.live.com
. Enter your Windows Live ID and password and click
Sign in
.
5 Windows Live SkyDrive
Introducing Your SkyDrive Home Page
6 Access your profile Breadcrumbs (navigation) SkyDrive folders (default My Documents folder) Windows Live SkyDrive Recent documents Messenger social (see profile) Create a new Office document (root directory only)
Create and Manage Folders
Create a New Folder
Click the
New
dropdown menu.
Click
Folder
.
In the
Name
new folder.
field, type a name for your Click
Next
.
Note: Sharing permissions will be covered later in this session.
8 Windows Live SkyDrive
Manage a Folder
Find the menus across the top of the folder view.
Click
More
.
9 Windows Live SkyDrive
Add and Manage Files
Add Files – Browse & Upload
Click the folder you created in the previous section.
Click
Add files
.
Click
Browse
to browse for a file to upload. You can select up to five files to upload at one time through the standard upload interface.
Click
Upload
.
Note: Files must be less than 50MB each.
Compatible file types are not limited to Microsoft Office files.
11 Windows Live SkyDrive
Add Files – Upload with Silverlight
Install Microsoft Silverlight to upload files via drag and drop.
Click
Add files
.
Click
install the latest version of Silverlight
above the standard Browse fields.
Follow the prompts to complete the installation.
Drag and drop files from Windows Explorer or click
select documents from your computer
and browse for files.
Note: Unlike the standard upload tool, Silverlight supports more than five uploads at a time.
12 Windows Live SkyDrive
Add Files - Upload with Silverlight (continued)
The files to upload will appear in the upload window.
When you’re finished adding files, click
Continue
.
13 Windows Live SkyDrive
Add Files – Create
In a folder, click the
New
dropdown menu Click one of the four compatible Microsoft Office documents.
Note: You can create a file without selecting a folder first. If you do so, the file cannot then be moved to a folder.
Type a name for the new file.
Click
Save
.
14 Windows Live SkyDrive
Add Files – Create (continued)
New Office files will open automatically in the Office Web Apps edit mode.
Click
X
at the top right to return to the folder.
Note: Office Web Apps will be covered in more detail in the Office Web Apps module.
15 Windows Live SkyDrive
Add Files – Office 2010
On your PC, create a new file in Microsoft Office 2010.
Click
File
.
Click
Save & Send
.
Click
Save to Web
.
Sign in to SkyDrive if prompted.
Click the SkyDrive folder you want to save to, then click
Save As
.
Type a name for the file, then click
Save
.
Note: New Office 2007 and earlier files must be saved to your computer first, then uploaded to SkyDrive via the browser. New Office 2010 files can be saved directly to SkyDrive.
16 Windows Live SkyDrive
Manage Files
Hover over a file to reveal the file menu.
Click
More
.
17 Windows Live SkyDrive
Share Folders with Other Users
Edit Permissions
By default, My Documents and any new folders you create are private folders. They are shared with:
Just me
To share a folder, click the
Share
drop down menu, then click
Edit permissions.
Note: Folder permissions are configured at the top folder. All files/subfolders are governed by the permission settings of the top folder. Thus, if a folder is shared, everything in that folder is also shared.
19 Windows Live SkyDrive
Edit Permissions (continued)
The
Edit permissions
page includes the following options for sharing a folder:
Me:
Folder is private.
Friends (3 levels):
Folder is visible to Windows Live Network friends.
Everyone:
Folder is public (view only).
Additional people:
Folder is visible to specific people.
Note: In Outlook Live/SkyDrive environments, you will likely not use the Friends options. Private, public, and specific people are the preferred settings.
20 Windows Live SkyDrive
Make a Folder Public
Drag the permissions slider up to
Everyone (public)
.
To prevent editing, make sure all dropdowns are set to
Can view files
.
Click
Save
.
Note: Public folders are visible by anyone on the Internet who has a link to the folder. Public folders do not require a sign-in to Windows Live in order to view and download the files and subfolders within.
21 Windows Live SkyDrive
Share a Folder with Specific People
Drag the permissions slider down to
Me
.
Under
Add additional people
, type the e-mail address of the individuals you want to give access to the folder.
Note: Keep Outlook Live open in another browser tab for quick access to your Outlook Live contacts. Because Outlook Live is managed by the IT department within your school, Outlook Live and Windows Live contacts are not connected.
As you add people, their names or e mail addresses will appear below the name field. Use the dropdown menus to determine whether they have viewing rights or editing rights.
When you’re finished adding people, click
Save
.
22 Windows Live SkyDrive
Send a Link to a Shared Folder
When you change permissions for a folder, you may be prompted to send a notification to the new users.
Type a personal message, then click
Send
.
If you want to share a link to a public folder or resend a link to a specific person, click
Edit permissions
.
Click
Send a link
.
23 Windows Live SkyDrive
Get a Link for a Shared Folder
If your school uses Outlook Live or another IT managed e-mail solution, incoming messages sent using SkyDrive’s
Send a link
command may be blocked by your school’s Closed Campus policy.
If this happens, use the
Get a link
command to send the link from within the Closed Campus using Outlook Live.
Click
Share
.
Click
Get a link
.
Click
Copy
.
Click
Allow access
(if prompted).
24 Windows Live SkyDrive
Get a Link for a Shared Folder (continued)
Paste the link into an Outlook Live e-mail message.
Type the recipient names, subject, and message text.
Click
Send
.
25 Windows Live SkyDrive
Windows Live SkyDrive Practice and Discussion
Now complete these activities on your own: Create a New Folder Manage a Folder Add Files – Upload/Create/Office 2010 Manage Files Edit Permissions Make a Folder Public Share a Folder with Specific People Send a Link to a Shared Folder Get a Link for a Shared Folder At the end of the practice session, your instructor will be available to answer any questions you may have.
26 Windows Live SkyDrive
27 © 2010 Microsoft Corporation. All rights reserved. Active Directory, ActiveSync, Encarta, Forefront, Microsoft, Outlook, Windows, Windows Live, Windows Mobile, Windows Server, Windows Vista, SharePoint, Silverlight, SkyDrive, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
Windows Live SkyDrive