Transcript Power Point 2007 Level 1(ppt show)
Slide 1
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 2
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 3
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 4
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 5
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 6
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 7
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 8
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 9
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 10
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 11
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 12
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 13
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 14
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 15
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 16
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 17
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 18
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 19
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 20
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 21
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 22
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 23
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 24
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 25
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 26
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 27
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 28
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 29
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 30
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 31
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 32
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 33
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 34
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 35
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 36
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 37
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 38
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 39
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 40
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 41
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 42
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 43
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 44
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 45
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 46
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 47
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 48
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 49
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 50
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 51
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
PDF
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 2
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 3
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 4
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 5
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 6
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 7
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 8
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 9
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 10
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 11
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 12
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 13
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 14
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 15
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 16
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 17
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 18
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 19
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 20
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 21
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 22
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 23
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 24
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 25
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 26
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 27
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 28
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 29
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 30
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 31
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 32
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 33
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 34
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 35
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 36
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 37
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 38
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 39
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 40
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 41
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 42
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 43
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 44
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 45
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 46
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 47
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 48
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 49
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 50
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630
Slide 51
Julia Hengstler
Educational Technologist
Faculty of Education
Vancouver Island University
WORKING WITH POWER POINT: LEVEL 1
AM I DOOMED?:
“The most boring [post-secondary] teaching
methods were found to be laboratory work,
computer sessions and copying lecture notes
whilst the most significant contributor to
lecture boredom in terms of teach method is
the use of PowerPoint (without a handout)…”
From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the
contributors, moderators and outcomes of boredom amongst university students”. British Educational
Research Journal, 35 (2), p. 256. [Colour & italics added by me.]
Julia Hengstler PPT Level 1(August 2009)
A STUDENT RANT ON POWER POINT
http://www.collegehumor.com/article:1772972
Julia Hengstler PPT Level 1(August 2009)
HOW NOT TO USE POWER POINT
http://www.youtube.com/watch?v=cagxPlVqrtM
Julia Hengstler PPT Level 1(August 2009)
WHY POWER POINT:
Today’s “transparency”—expected
Easily edited & shared w/ colleagues
Easily re-versioned, stored & searched
Can incorporate text w/ images, sound, video for
better cognition & recall
Used in student presentations, jobs, etc.
Can be shared prior to class to focus F2F activities
Can be used IN PLACE of lecture
Demonstrates your professional competency using
technology
Julia Hengstler PPT Level 1(August 2009)
OVERALL GOALS FOR THIS SESSION:
This session is about YOU.
Everyone is at a different point in their learning.
If you know the basics, feel free to explore & play.
If you need to learn the basics, stick close to the
activities outlined.
Your classmates will likely be spending time on
exploring aspects different from yours. This is fine.
Your goal is to learn more than you knew before
coming here—NOT to learn everything about
Power Point—or even everything in this session
during this time.
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 1
Introduction to the Interface
Creating a Presentation by Editing an Existing
Template: “Classroom Expectations”
Goal: become familiar with the layout & how to access
basic functions
Goal: Open, edit & save a new presentation based on
an existing template.
Creating a New Presentation from a Blank
Presentation Template
Goal: Create, edit & save a new presentation from a
blank template with a clip art image
Julia Hengstler PPT Level 1(August 2009)
OUTLINE OF ACTIVITIES & GOALS 2
Note on Tables, Charts & Graphs
Goal:
Slide Show
Goal:
learn how to launch a slide show.
Printing
Goal:
learn considerations re. tables
learn options for printing
Design Considerations
Goal:
learn some best practices
Julia Hengstler PPT Level 1(August 2009)
INTRODUCTION TO THE INTERFACE
KEY FUNCTIONS: UNDER LOGO
Logo Button—home base
Julia Hengstler PPT Level 1(August 2009)
THE RIBBON: THE TABS
Home: Slides, Font, Paragraph, Drawing, Editing
Insert: Tables, Graphics, Links, Text, Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transitions
Slide Show: Start Slide Show
View: Presentation Views, Show/Hide, Zoom,
Window
Julia Hengstler PPT Level 1(August 2009)
“Classroom Expectations”
CREATING A PRESENTATION BY EDITING AN
EXISTING TEMPLATE
NOTE ON BORROWING MATERIAL
Reminder: Cite your sources—even when you
adapt content.
Power
Points provided by publishers
Power Points shared online
Exceptions: templates provided by Microsoft or
purchased/licensed for your use
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 1:
Click on the logo button in PowerPoint
Select “New”
Select “Presentations”
Select “Academic”
Select “Classroom expectations”
Click “Download” on bottom right
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on “View” tab
Select “Normal” if not selected
Julia Hengstler PPT Level 1(August 2009)
CREATE A PRESENTATION FROM TEMPLATE 2:
Click on text “Mr. Jones” on first slide
Highlight “Mr. Jones” &
change to your name
Options to change font
in “Home” tab
Julia Hengstler PPT Level 1(August 2009)
ADDING A NEW SLIDE:
In “Normal” view with “Home” tab
on top
Look @ “Slides” on left
Click on Slide 2 “Student
Behaviors”
Click on “New Slide”
More layout options under down arrow
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: RESIZING
Move cursor over edges of box until you see
Click once these arrows appear
Handles appear on box
Click on handles, hold & drag to resize item
Julia Hengstler PPT Level 1(August 2009)
EDITING PARTS OF SLIDES: MOVING
Move cursor over edges of box until you see
Click, hold & drag item around slide
Julia Hengstler PPT Level 1(August 2009)
EDITING YOUR SLIDE:
Click in “Click to add title”
Type “About This Class”.
Click on “About This
Class” textbox to get
handles
Resize to fit words
Click on “Click to add
text” & add some content
Julia Hengstler PPT Level 1(August 2009)
REMOVE BOXES FROM SLIDE:
Select a box using
Click once you see the arrows
Should see the handles
Press the “Delete” key
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 1
Save As
Mouse overdo NOT
click-for
options
Power Point Presentation
Power Point 97-2003
Julia Hengstler PPT Level 1(August 2009)
SAVING PRESENTATIONS: FIRST TIME 2
Note where file is saved
Name file
Note extension
Julia Hengstler PPT Level 1(August 2009)
SUBSEQUENT SAVES
Save
Save As if you need to change
formatting for PPT 97-2003 or PDF
Julia Hengstler PPT Level 1(August 2009)
CREATING A PRESENTATION FROM BLANK
TEMPLATE
CREATE A PRESENTATION FROM BLANK:
Click on the logo button in PowerPoint
Select “New”
Select “Blank”
Click on “Create”
Julia Hengstler PPT Level 1(August 2009)
CHANGING DESIGN THEME:
Select a slide
Click on Design tab
Mouse over options to preview
Click on down arrow for more options
Click on a design theme to apply it to
presentation
Julia Hengstler PPT Level 1(August 2009)
ADDING CONTENT & NEW SLIDE TO A BLANK
PRESENTATION
ADDING YOUR CONTENT:
Click in “Click to add title”
Type “Working with Power Point”
Click in “Click to add subtitle”
Type “by [Your name]”
Julia Hengstler PPT Level 1(August 2009)
ADDING NEW SLIDES:
Click on “Home” tab
Click on down arrow by “New Slide”
Select “Two Content” layout.
Select left hand “Click to add text” box &
delete it.
Click on “Insert” tab--preparing to add a
graphic
Julia Hengstler PPT Level 1(August 2009)
INSERT TAB OPTIONS
TAB OPTIONS:
Julia Hengstler PPT Level 1(August 2009)
INSERT IMAGE FROM CLIP ART
INSERTING CLIP ART
“Insert” tab on top.
Click on “Clip Art”
In “Search for” type “school”.
Click “Go”.
Click on the school bus to insert.
Julia Hengstler PPT Level 1(August 2009)
INSERTING CLIP ART
Make bus larger using a handle
Select the bus image w/ 4 arrows tool
Click, hold & drag bus to new location centre
w/ right-hand textbox
Type in right-hand textbox:
“Welcome to your first day of school” in
textbox on right
Julia Hengstler PPT Level 1(August 2009)
CUSTOMIZING GRAPHICS
RECOLOUR & FRAME
Select bus image.
Click on “Picture Tools”. (~ “Drawing Tools”)
Select “Recolor” on the left & change colour
Click on the down arrows by “Picture Styles”
Select a frame.
Click on the logo button Save As to save
Julia Hengstler PPT Level 1(August 2009)
TABLES, CHARTS, GRAPHS : A NOTE
INSERTING TABLES, CHARTS & GRAPHS
From Insert tab
Keep table as simple as possible
Keep content large enough to read
Julia Hengstler PPT Level 1(August 2009)
SLIDE SHOW
VIEWING A POWER POINT PRESENTATION
Click on “Slide Show” tab
View from beginning, slide where you are,
customize
You can hide slides, add narrations, etc.
Julia Hengstler PPT Level 1(August 2009)
PRINTING
PRINTING SLIDES
PrintPrint
Slides
Handouts-lines
Notes Page-speaker notes
Outline View
Julia Hengstler PPT Level 1(August 2009)
DESIGN CONSIDERATIONS
BEST PRACTICES 1
Slides must be LEGIBLE 16pt+ w/ rare
exceptions
Consistent design/theme, fonts in slides
Consistent styles of images
Images & media support immediate content
in slide
Most Westerners read L
R, T B layout
Pare down to key words unless a key quote
Julia Hengstler PPT Level 1(August 2009)
BEST PRACTICES 2
Watch “How Not to Use Power Point”
http://www.youtube.com/watch?v=cagxPlVqrtM
Provide handouts
Include time for hands on real work, discussions, etc.
Provide the actual electronic PPT—or version—when
possible
Don’t just read slides—add value
Talk to your audience not the slides-make eye contact
Use clicker when possible
Keep content doable in a session
Align assessments w/instruction tech
Julia Hengstler PPT Level 1(August 2009)
ADDITIONAL RESOURCES
Power Point 2007 Tutorials (Florida Gulf Coast
University)
http://www.fgcu.edu/support/office2007/ppt/in
dex.asp
10+ presentation tips to keep your audience
from dozing off (TechRepublic)
http://blogs.techrepublic.com.com/10things/?p
=308&tag=nl.e101
PPTs from Region 2 Digital Lending Library
http://www.region2library.org/ppa.htm
Tool for Power Point 03 & O7 to embed Youtube
videos http://skp.mvps.org/youtube.htm
Julia Hengstler PPT Level 1(August 2009)
POWER POINT ALTERNATIVES & EXT
Keynote
(Apple)
Impress (Open Office) http://why.openoffice.org/
Presentation (Google Docs)
http://www.google.com/google-ds/intl/en/tour1.html
Prezi (zooming presentations) http://prezi.com/
Animoto (for image shows) http://animoto.com/
VoiceThread (make constructivist, collaborative)
http://voicethread.com/#home
Julia Hengstler PPT Level 1(August 2009)
USING THE REMAINING TIME
EXPLORE & EXPERIMENT
Your time
Play at will
Ask questions, etc.
Julia Hengstler PPT Level 1(August 2009)
Please complete my feedback form to make future session more
useful for others.
THANK YOU FOR YOUR ATTENTION
Further questions, comments? Contact Julia
[email protected]
(250)753-3245 ext. 2630