Slide 1

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 2

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 3

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 4

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 5

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 6

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 7

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 8

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 9

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 10

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 11

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 12

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 13

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 14

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 15

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 16

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 17

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 18

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 19

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 20

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 21

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 22

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 23

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 24

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 25

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 26

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 27

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 28

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 29

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 30

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 31

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 32

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 33

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 34

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 35

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 36

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 37

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 38

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 39

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 40

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 41

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 42

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 43

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 44

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 45

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 46

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 47

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 48

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.


Slide 49

QuickBooks Pro + AccountingPRO
®

TM

Big System Features
— Small System Price,

...

Big System Features—Small System Price, . . .

Are you looking for?
financial information that’s:
 Immediately accessible?
 Easy to understand?

 Customized to your company?
 Accurate?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you want?
financial information that’s:
 Big picture?
 Job-specific?

 Reasonably priced?

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Do you need financial information
That can be used by others ? E.g.:


Tax preparers?


Bankers?


Business partners?


Use

Internal managers?

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:
 Builders

 Remodelers
 Developers
 Contractors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed for:


Remodelers

Cost Plus
Projects



Custom
Homes

Fixed
Price
Contracts

Specialty
Services

Spec
Homes

General
Land
Contractors
Handyman



Builders

Development



Contractors
Use

Developers

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Designed to be used by:
 Business owners/partners
 Bookkeeping staff
 Estimators
 Purchasers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Can also be used by:

 CPAs and tax advisors



Outside bookkeeping services

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Convenient



Comprehensive



Use

Flexible

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is


Advanced



Robust



Use

Valuable

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Your in-house accounting system means:
 No need to gather & transport records to outsiders
 Source documents never leave your office
 Correct errors immediately—rather than next month !
 No need to wait on outsiders for monthly reports
 Format reports the way YOU want to see them
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


An in-house accounting system means:
 You have control over your file and data

?

Ï

 Answers to questions are immediately available

 Various “work-from-home” options exist
Use

P

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
™
NED2

™ Intuit, Inc.

“Never Enter Data Twice”

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
ITEM LIST

Income
Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance

Estimated
Income

Purchase Orders

Percentage of
Completion

DETAILED
JOB-COST
REPORT
Income

Invoices

Framing
a.Labor
b.Subs
c.Material
d.Other

Cost-use to prepare:

Bills

Fixed-Price
Contracts

Time & Cost

Checks
Credit Card Charges

Time Sheets

Payroll

Use

Site Prep
a.Labor
b.Subs
c.Material
d.Other
v.Variance
Framing
a.Labor
b.Subs
c.Material
d.Other

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
Company File
Preferences
Pre-set selections:

 Meet typical
building industry
needs

 Help to fully
utilize
ADVANCED
features of
QuickBooks® Pro

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
My (Individual User) File Preferences
Accompanying
documentation:

 Provides insights
and suggestions

 Offers time-saving
tips for efficient use

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Avoid debits and credits !!!
 AccountingPRO™works hand-in-hand with
QuickBooks® Pro’s sub-systems
 Pre-built sample transactions act as “tour guides”

 Very few journal entries are required
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built
Sample Transactions
 Includes simple
as well as
complex transactions

 Use samples
as a guide
or convert to
actual transactions

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient
62 Pre-built Sample Transactions
ON-SCREEN
INSTRUCTIONS
provide guidance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Is the most efficient way to coordinate with other
QuickBooks® Pro sub-systems and reports, e.g.,

Estimates
Purchase Orders
Timesheets
Invoices

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Convenient


Item-based job costing
Eliminates the need to enter additional CLASS
information in EACH transaction, and to regularly
proof and balance class information

Provides data for QuickBooks® Pro’s
special Jobs & Time reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Select from 358 accounts and title accounts
 Accounts pre-numbered and coded for easy reference
 Quick start up and customization
 Minimal need for new accounts

 Easily adaptable to nearly any company’s needs
 Activate/inactive accounts as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 Accounts are grouped by
business function
 Grouping accounts creates:
Easy-to-read reports
Subtotals by function
Cost-management info
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts

Yields
traditional
Balance
Sheet
reports
acceptable
to most
bankers
and tax
preparers

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
Yields traditional Income
Statement acceptable to
most bankers and tax
preparers

Summary
report with
%’s of
income

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
“Cost of Goods
Sold”
(direct expense)
accounts
create
gross profit
subtotals
to monitor
profit margin

(Summarized
report with %’s
of income)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Chart of Accounts
 User assistance: account description fields crossreferenced to Accounting with QuickBooks Pro
 Non-operations income and expense assigned to
“other” category – segregates “operations” income
 Includes special accounts for tax-savings and tax
preparation assistance

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Select from, & track costs for, up to 336 job processes
 Over 1,500 Items properly linked to chart of accounts
 Items pre-numbered and coded for easy entry
 Quick start up and customization

 Choose simple, mid-level, or detailed job cost tracking
 Make Items active or inactive as needs change
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive
Pre-built Items List
 Items are grouped
By job stage
In order of completion
 Grouping Items creates:
Detailed job-cost reports
Subtotals by job stage
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
 Special items to track customer “allowances”
 Result: Collect for customer allowances exceeded
 Variance items highlight variances from P.O.s
 Result: better control over vendor expenditures

 “Income only” items designed for fixed price contracts
 Result: Quickly review progress billings to date
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields various
Detailed job cost
reports.,
e.g.:
Estimated vs. Actual
job cost reports

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Items List
Yields
detailed
job-stage
transaction
reports:
Useful for
 INTERNAL
REVIEW
or to
 SUPPORT
BANK DRAW
REQUESTS
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Customer:job List
 Choose from various Customer:job list options
 Result: Well-designed lists yield better reports

 Special pre-built jobs track and accumulate various
direct, non-job specific (NJS) costs

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Special jobs (e.g., NJS, Sales, Admin, etc.)
 Special jobs are grouped:
Direct cost special jobs subtotal with other jobs
Overhead special jobs are totaled separately
 Special jobs also help to:
Allocate pooled NJS costs to jobs
Extract profitability info by product line
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
 Extensive Payroll Items List
 Each Payroll Item is linked to
proper account

 Logical 3-stroke codes make
entry fast and easy

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Payroll Items List
 Track costs for different types of pay such as:






Direct labor on jobs
Overtime
Training
Holiday
 Assign payroll and payroll taxes to:
Vacation
 Jobs
 Non-job specific (NJS) job
 Sales
 Admin

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Pre-built Payroll Items List
Yields:
 Detailed information about where and how
employees’ time is spent
Use info to:
 Set goals
 Monitor results
 Re-direct priorities or activities
 Estimate or price more effectively
 Access detailed reports for Workers’ Comp audits
or other payroll-related (e.g., union) reports
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

AccountingPROTM is Comprehensive


Other Pre-Built Lists
(customize as desired)
 Customer Type List
 Vendor Type List
 Payment Terms List
 Payment Method List
 Ship Via List
 Customer Message List
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Position of knowledge = position of strength
 Better estimating
 Negotiate costs
 Informed pricing
 Better sales decisions
 Develop strengths
 Downplay weak points
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Monitor individual jobs
 Estimate and plan jobs
 Course correct
 Hold employees accountable
 Hold trades accountable
 Track and charge for additional work
 Improve estimating and processes
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Better financial information =

Higher profits


Support company growth
 Identify your winners
 Determine your market focus
 Create a winning strategy and goals
 Use budgets to monitor progress
 Improve administrative operations
 Enhance admin image with customers and vendors
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #1:

Pricing your jobs
 Use better info to price jobs more accurately —
If your annual gross income = $800,000
Just a 2% improvement = $ 16,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #2:

Change orders & allowances
 Use better information to increase collections on
change orders and allowances —
If your annual gross income = $800,000
Just a 0.5% improvement = $

Use

4,000 per year

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #3:

Increase employee productivity
 Set specific targets and goals for employees —
½ hr per day saved = 6.25% improvement
If your annual gross labor cost = $200,000
Annual cost savings = $ 13,500
OR
Annual gross revenue increase of $18,000*
*Assuming a 35% markup on labor cost
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #4:

Control contractor costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control contractor costs —
If your annual gross cost = $200,000
A modest 3% savings = $ 6,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #5:

Control materials costs
 Use improved controls (e.g., Purchase Orders) to
negotiate and control materials costs —
If your annual gross cost = $200,000
2% savings = $ 4,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #6:

Increase production
 With more effective and efficient operations in place,
take on additional work — E.g.,
$100,000 additional work at a gross profit of 25%
= Additional income of $25,000 per year

Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line


Example #7:

Decrease admin costs
 Organized, accurate, records and profitable
operations also create other possible savings such
as reduced costs for:
 Outside accounting services
 Tax preparation
 Tax penalties
 Interest (due to reduced debt)
(Savings depend on actual circumstances)
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.

Big System Features—Small System Price, . . .

Improve your bottom line
 A structured, systematic approach to record-keeping and
controls can yield significant bottom line increases:

Summary of Examples
1.
2.
3.
4.
5.
6.
7.

More accurate pricing
Better Change Order tracking/collection
Labor efficiencies (min)
Contractor savings
Improved materials costs
Increased production
Other improvements

$ 16,000
$
4,000
$ 13,500
$
6,000
$
4,000
$ 25,000
? ‘

Annual (recurring) bottom line impact $ 68,500
Use

QuickBooks® Pro + AccountingPROTM
TM

QuickBooks® Pro

is a registered trademark of Intuit, Inc.