SELF-SERVICE (RFID) AT UNISA LIBRARY GAELIC Millennium Show and Tell Workshop, National Library of South Africa, 9 September 2010 Francois Keyser UNISA Library IMPLEMENTATION Tagging of 1.7mil.
Download ReportTranscript SELF-SERVICE (RFID) AT UNISA LIBRARY GAELIC Millennium Show and Tell Workshop, National Library of South Africa, 9 September 2010 Francois Keyser UNISA Library IMPLEMENTATION Tagging of 1.7mil.
Slide 1
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 2
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 3
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 4
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 5
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 6
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 7
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 8
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 9
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 10
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 11
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 12
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 13
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 14
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 15
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 16
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 17
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 18
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 19
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 20
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 21
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 22
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 23
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 24
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 25
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 26
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 2
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 3
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 4
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 5
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 6
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 7
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 8
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 9
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 10
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 11
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 12
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 13
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 14
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 15
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 16
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 17
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 18
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 19
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 20
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 21
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 22
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 23
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 24
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 25
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis
Slide 26
SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library
IMPLEMENTATION
Tagging of 1.7mil. items with conversion stations
(outsourced)
Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
Staff stations with tag reader (Millennium item status
API)
Book return units with bin (SIP2- Millennium &
Bibliotheca)
Self check out units with bin (SIP2- Millennium &
Bibliotheca)
Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
Logins: created by III per Sip2 unit
IMPLEMENTATION
Statistics per login/stat group from Millennium
Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
Changes to infrastructure:
Book return units required physical changes (built in)
Additional data and power points
IMPLEMENTATION
HOW MANY:
Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
Muckleneuk
Sunnyside
Johannesburg
Florida
Polokwane
Cape Town
Durban
Self check out
Validate user: student card with university ID (barcode),
PIN
Check out item using tag reader (1 item at a time)
Desensitize item
Print receipt
Self check out
Self check out
Self check out (step 1)
Self check out (step 2: card reader)
Self check out (step 3: PIN)
Self check out (step 4: place books
for check out)
Self check out (step 5: book issued,
desensitize, print receipt)
Book return
Return items 1 at a time (unit reads tag)
Print receipt
No audiovisual material (UNISA Library’s choice)
Book return (drop item)
Book return (1 item)
Book return (book returned, print
receipt)
Sorter
Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
1 bin for any items that do not match the 8 bins
Sorter
Sorter (sorting)
Sorter (sorting application)
Sorter (bin)
Staff station with tag reader
Millennium staff station (RFID pad
server options)
Conversion station (tagging of all
new items)
Conversion station (tagging
application)
Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis