SELF-SERVICE (RFID) AT UNISA LIBRARY GAELIC Millennium Show and Tell Workshop, National Library of South Africa, 9 September 2010 Francois Keyser UNISA Library IMPLEMENTATION  Tagging of 1.7mil.

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Transcript SELF-SERVICE (RFID) AT UNISA LIBRARY GAELIC Millennium Show and Tell Workshop, National Library of South Africa, 9 September 2010 Francois Keyser UNISA Library IMPLEMENTATION  Tagging of 1.7mil.

Slide 1

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 2

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 3

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 4

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 5

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 6

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 7

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 8

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 9

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 10

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 11

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 12

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 13

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 14

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 15

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 16

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 17

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 18

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 19

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 20

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 21

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 22

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 23

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 24

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 25

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis


Slide 26

SELF-SERVICE (RFID) AT
UNISA LIBRARY
GAELIC Millennium Show and Tell
Workshop, National Library of South
Africa, 9 September 2010
Francois Keyser
UNISA Library

IMPLEMENTATION
 Tagging of 1.7mil. items with conversion stations
(outsourced)
 Ensure students have access cards with university IDs
(not using Myfare card and Myfare reader)
 Staff stations with tag reader (Millennium item status
API)
 Book return units with bin (SIP2- Millennium &
Bibliotheca)
 Self check out units with bin (SIP2- Millennium &
Bibliotheca)
 Sorting unit with 9 bins (SIP2- Millennium & Bibliotheca)
 Logins: created by III per Sip2 unit

IMPLEMENTATION
 Statistics per login/stat group from Millennium
 Decided on a hybrid system (eg. cannot check out more
than 1 item at self check out, sensitizing must be done
separately)
 Changes to infrastructure:
 Book return units required physical changes (built in)
 Additional data and power points

IMPLEMENTATION
HOW MANY:
 Per branch: 1 book return, 1 self check out, 1 staff
station, 1 conversion station
 Pretoria (Muckleneuk library): Same as for branches
except 2 staff stations, 2 conversion stations, 1 sorter
WHERE:
 Muckleneuk
 Sunnyside
 Johannesburg
 Florida
 Polokwane
 Cape Town
 Durban

Self check out
 Validate user: student card with university ID (barcode),
PIN
 Check out item using tag reader (1 item at a time)
 Desensitize item
 Print receipt

Self check out

Self check out

Self check out (step 1)

Self check out (step 2: card reader)

Self check out (step 3: PIN)

Self check out (step 4: place books
for check out)

Self check out (step 5: book issued,
desensitize, print receipt)

Book return
 Return items 1 at a time (unit reads tag)
 Print receipt
 No audiovisual material (UNISA Library’s choice)

Book return (drop item)

Book return (1 item)

Book return (book returned, print
receipt)

Sorter







Check in items
Sort according to status, item location, 092 tag
A bin for items with On Hold status
A bin for in transit items
2 bins sorted per item location
4 bins sorted per item location and 092 tags; different
levels of the library
 1 bin for any items that do not match the 8 bins

Sorter

Sorter (sorting)

Sorter (sorting application)

Sorter (bin)

Staff station with tag reader

Millennium staff station (RFID pad
server options)

Conversion station (tagging of all
new items)

Conversion station (tagging
application)

Challenges
Only On Holdshelf status is identified by sorter (SIP2)
Items at branch libraries can only be verified as
belonging to the specific branch by physically checking
item
When an item is returned via the book return,
replacement cost is not automatically waived (SIP2)
Patron barcode not printed on return receipt (SIP2)
Items tagged but information is incorrect or tag is empty
Inventory and shelf reading using Bibliowand not
effective eg. items attached to same bib record must be
in same order on shelf as on Oasis