Slide 1

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 2

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 3

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 4

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 5

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 6

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 7

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 8

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 9

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 10

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 11

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 12

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 13

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 14

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 15

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 16

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 17

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 18

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 19

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 20

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 21

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 22

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 23

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 24

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 25

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 26

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 27

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 28

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 29

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 30

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 31

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 32

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 33

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 34

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 35

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 36

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 37

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 38

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 39

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 40

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 41

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 42

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 43

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 44

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 45

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 46

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 47

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 48

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 49

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 50

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 51

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 52

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 53

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 54

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 55

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 56

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 57

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 58

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 59

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 60

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 61

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 62

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 63

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 64

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 65

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 66

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 67

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 68

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 69

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 70

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 71

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 72

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 73

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 74

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 75

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 76

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 77

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 78

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 79

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 80

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 81

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 82

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 83

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 84

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85


Slide 85

U.S. General Services Administration

Introduction to GSA’s State and Local
Programs

June 2009

GSA State and Local Program Basics
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Non-Schedules Programs
 Wildfire Programs
 Computers for Learning
 Personal Property
2

The Basics
 What is a Schedule?
 How is a Schedule awarded?
 How does it become a “competitive vehicle”?

3

Example Schedule

4

U.S. General Services Administration

1122 Counter-Drug Program

Authority
The National Defense Authorization Act for fiscal year
1994 contained Section 1122, which allows State and
local governments to purchase new law enforcement
equipment for counterdrug activities through the
Federal Government.

6

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 Appointed by the Governor of the State
 The State Point of Contact (SPOC)
 Receives all requisitions from state and local law
enforcement entities and ensure availability of funds
 Determine that the items will be used for counterdrug activities
7

How Does the Program Work?
STATE POINT OF CONTACT (SPOC)
 DA or DLA stocked items – to the appropriate supply
center
 Commercial items directly with the Multiple Award
Schedule Contractor (GSA)

 Vehicles – ordered through GSA

8

What is the vendor’s responsibility
when selling products to 1122 Program
Participants at GSA Pricing?
 The product is on one of the Schedules/SINs approved by GSA for the
1122 Program
 Verify if the state in which the purchasing agency is located has an
appointed State Coordinator and identify them
 All orders being placed through the 1122 Program are to include the
statement, “This order is placed pursuant to the State and Local Law
Enforcement Equipment Procurement Program (“1122 Program”) in
support of counterdrug activities, under the authority of the State Point
of Contact (SPOC) for the State of __________________.”
9

About the Program
The Law Enforcement Program provides items to its
customers through three separate federal sources working
in conjunction with the Department of Justice.
 Defense Logistics Agency (DLA): For more info contact
Ms. Jannet Gray at (703) 767-0078
 Department of the Army (DA): For more info contact
Mr. Alphonzo Horton at (703) 695-7964
 General Services Administration (GSA): For more info
contact Ms. Zoe-Ann Freitag at (703) 605-5742
10

Example Schedules Included in the Program
 Schedule 56 – Building and Building
Materials/Industrial Services and Supplies
 Schedule 84 – Total Solutions for Law Enforcement,
Security, Facility Management Systems, Fire,
Rescue, Special Purpose Clothing, Marine Craft, and
Emergency/Disaster Response

11

Schedule Included in the Program
 Schedule 56 – Building and Building Materials/Industrial
Services and Supplies

 Power Distribution Equipment, Generators, and Batteries
 Some items included are portable generators, rechargeable
batteries, telecommunications surge protection, DC
regulated power supply, etc.

12

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Law Enforcement Equipment and Security Equipment
 Some items included are miscellaneous personal law
enforcement equipment, body armor, helmets, canine
training and handling equipment, in-vehicle protection and
restraint systems, police bicycles, etc.

13

Schedule Included in the Program (Cont.)
 Schedule 84 – Total Solutions for Law Enforcement, Security,
Facility Management Systems, Fire, Rescue, Special Purpose
Clothing, Marine Craft, and Emergency/Disaster Response
 Marine Craft and Equipment
 Some items included are powered boats, non-powered
boats, inflatable boats, marine inboard and outboard
engines, marine diesel propulsion engines, floating marine
barriers and booms, etc.

14

Web address for a list of State
Coordinator’s?
 Through GSA:
http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”
Click on “State Points of Contact”
 Through Law Enforcement Support Office (LESO):
https://pubweb.drms.dla.mil/cmis/section1122.htm
Click on “Section 1122”
Click on “State Point’s of Contact (SPOC)”
15

Federal Acquisition Service Schedule
Sources


ONLINE

 GSA E-LIBRARY (www.gsa.gov/elibrary)
 CENTRALIZED MAILING LIST SERVICE
- 817-334-5215
- GSA FORM 457

16

Price List Sources


GSA ADVANTAGE!®
- www.gsaadvantage.gov



THE CONTRACTOR



YOUR STATE POINT OF CONTACT



SCHEDULES INFORMATION CENTER



GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111


GSA CONTRACTING OFFICER
17

IN SUMMARY
 THE GOAL OF THE PROGRAM IS TO SAVE
VALUABLE TIME AND MONEY FOR THE STATE
AND LOCAL AGENCIES--TO ENABLE YOU TO
STRETCH YOUR DOLLARS IN THE FIGHT
AGAINST DRUGS.

18

U.S. General Services Administration

Cooperative Purchasing Program

ww.gsa.gov/cooperativepurchasing

What are the Authorities that allow for Cooperative
Purchasing?

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70
Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT
products, software and services to State & Local Governments through the
introduction of Cooperative Purchasing.

---------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 84
Local Preparedness Acquisition Act, which authorizes state and local
government to purchase Alarm and signal systems, facility management
systems, firefighting and rescue equipment, law enforcement and security
equipment, marine craft and related equipment, special purpose clothing, and
related services (as contained in Federal supply classification code group 84 or
any amended or subsequent version of that Federal supply classification group
20

Scope and Eligibility
 Scope:
 GSA IT Schedule 70 Contract Vehicles and Consolidated
Schedule with IT Special Item Numbers (SINs)
 GSA Schedule 84: Total solutions for law enforcement,
security, facilities management, fire, rescue, clothing, marine
craft and emergency/disaster response
 Eligible Users:
 The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of
1937), school districts, and colleges or any instrumentality
there of.

21

State and Local Participation
 Voluntary
 No obligation by state and/or local governments to
use the schedule.
 Contractors decide whether to accept orders from
state and local governments.
 Always Open for Use

 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
22

Cooperative Purchasing Sales Trend
323

290

300

240

250
200
150

Software

75

100

Over 3,700
participating
vendors

33

50

An average
growth rate of
47%.

F

Y
08

(Y

TD

)

Y
07
F

Y
06
F

Y
05
F

F

Y
04

0

Y
03

Services
Hardware

140

F

Millions of Dollars

350

23

Offerings: Special Item Numbers (SIN’s) or Categories
SIN

Description

SIN

Description

132 3 Leasing of Product

132 34 Maintenance of Software

132 4 Daily/Short Term Rental

132 50 Training Courses

132 8 Purchase of Equipment

132 51 IT Professional Services

132 12 Maintenance of Equip./Repair

132 52 E-Commerce Services

132 32 Term Software Licenses

132 53 Wireless Services

132 33 Perpetual Software Licenses
SIN

Description

132 60 Access Certificates for Electronic Services (ACES) Program
132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components
24

Schedule 84 – Divided into 5 Attachments
Attachment 1 – Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms

25

Schedule 84 – Attachment 2 - Firefighting

 All types of Urban and Wildland Firefighting Equipment and
Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
26

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations





Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion
Detection Systems, Patient Wandering Detection, and Fire
Alarm Systems
 Facility Management Systems including building comfort
systems and integrated security system and Professional
Security/Facility Management Services
27

Schedule 84 – Attachment 3 - Alarm & Signal
Systems, Facility Management and Protective
Service Occupations (Continued)
 Protective Service Occupations including Guard Services, Alarm
Monitors, Baggage Inspectors, Corrections Officers, Court
Security Officers, Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to support operation
of on-site Security Functions, an other support and related
categories.

28

Schedule 84 – Attachment 4 – Special Purpose
Clothing
 Gloves, Protective Clothing, Hazmat Clothing, Rainwear,
Footwear, Exteme Cold Weather Clothing, Fire Fighting
Clothing, Wildland Fire Fighting Clothing, Flotation Devices,
Security Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous Undergarments for use
with Special Purpose Clothing, and Cool/Hot Clothing Products.

29

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services

 Body Armor, Miscellaneous Personal Law Enforcement
Equipment
 Restraining Equipment, Canine Training and Handling
Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment

30

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Emergency Preparedness and First Responder Equipment,
Training and Services
 Firearms Storage, Security and Cleaning Equipment, Target
Systems and Target Range Accessories
 Metal and Bomb Detection Equipment
 Criminal Investigative Equipment and Surveillance Systems
 Aircraft Armoring Products and Services
 Armored Vehicles and Vehicle Armoring Services

31

Schedule 84 – Attachment 5 – Law Enforcement
Equipment and Services (continued)
 Law Enforcement and Security Training including
defensive/offensive driving, weapons training, force
protection training, surveillance and surveillance
detection training, maritime security training, close
quarters defense (CQD) training, special response
team training, chem/bio and WMD training, terrorism
awareness training, survival training, EOD training
and other types of tactical training.
 Professional Law Enforcement Services
32

Cooperative Purchasing Benefits the Customer
• Commercial Items
• Huge Selection
• Streamlined Process
• Monetary Savings
• Fair & Reasonable Prices
• Greater Discounts for Large Buys
• Spot Discounts
• Low Administrative Costs
• GSA has Taken Care of the Basics
• e-Tools

33

Ordering Procedures
• Every Task Order = New Contract
• State and local governments are encouraged to use GSA
Schedule Ordering Procedures (FAR 8.4)
• S &L governments may use their own procedures
• Incorporate by referencing GSA Schedule terms and conditions
• Additional State/Local requirements are permitted but must
NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering
agency – Contract or Grant Funding.
34

Exceptions from Cooperative Purchasing
•
•
•
•

Prompt Payment
Disputes
Patent Indemnity Clause
Commercial Item Contract Terms and
Conditions Unique to the Federal
Government

35

State and Local Preference Programs
• State and Local preference programs are
not waived or otherwise affected by
Cooperative Purchasing

36

For More Information Visit:

• IT Schedule 70 – State and Local:
• www.gsa.gov/cooperativepurchasing

37

U.S. General Services Administration

State and Local Disaster Recovery
Purchasing Program

Cooperative Purchasing versus
Disaster Recovery Purchasing
 Program similarities
 Same eligibility list
 Same terms and conditions and exceptions
 Same ordering procedures
 Program Differences
 Scope

39

State and Local Disaster Recovery
Purchasing Program
 Legislation
 Section 833 John Warner National Defense
Authorization Act for Fiscal Year 2007
 Scope
 All GSA Schedules
 Facilitate recovery from a Presidentially declared
disaster or act of terrorism
 Advance Purchasing
40

Disaster Recovery Purchasing
 Voluntary
 Small and Local Business Concerns
 E-tools

41

Why Should State and Local
Governments use GSA
 Standardization and interoperability
 Reduces contract redundancies for the same items needed at
different levels
 Pre-negotiated terms and conditions
 Best Value
 Warranty
 Expedited Delivery
 Experienced vendors

42

GSA E-library: www.gsa.gov/elibrary

43

GSA Advantage!®

44

GSA eBuy - GSA's Online Request for Quote
System Now Open to S&L Governments
 Open for use under Disaster Recovery Purchasing and
Cooperative Purchasing programs only.
 Prepare and Post RFQ/RFP's for products and
services offered through GSA's Multiple Award
Schedules program.
 Ideal for services, complex requirements, and high
dollar or volume product procurements.
 Register from GSA Advantage as a State Government
45
customer.

American Reinvestment and Recovery Act
 In order to accept orders under the American Recovery and
Reinvestment Act (Recovery Act) of 2009, from Federal, state or local
ordering activities via the GSA Schedule contract, contractors MUST
ACCEPT the terms and conditions of the mass modification (FX75) and
adhere to the REQUIRED changes.
 Contractors may only accept Recovery Act orders from state and local
government entities, if they have accepted the mass modification AND
the order falls under one of the currently approved GSA programs
(Cooperative Purchasing, Disaster Recovery Purchasing or 1122
CounterDrug Program).
 The mass modification is scheduled to be issued June 16, 2009
 Contractors that have accepted the mass modification will be denoted
46
with an ARRA icon:

Lab Schedule

The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy,
eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools
instructors and subject matter experts. Computers will be available to walk-through
examples on how to use the various systems.
47

Space is Limited, make your reservations today!

For more information
GSA Websites:
www.gsa.gov/disasterrecovery

FEMA Disaster Website:
http://www.fema.gov/news/disaster_totals_annual.fema
OR

Contact
Tricia Reed
[email protected]
571-259-9921
48

U.S. General Services Administration

GSA Wildland Fire Program

Bill Hicks
Fire Program Coordinator

Agenda
 What is the GSA Fire Program?
 Why should I use it?
 How do I use it?

50

What is it?
 Partnership between GSA and federal land agencies
(Forest Service, BLM)
 GSA provides 300 items primarily for wildland fire
suppression support
 50+ year history

51

Why use it?





Items meet Forest Service and NFES specifications
Volume purchasing = great discounts
Orders can be placed on 24/7 basis
Supplies can be delivered within 26 hours to most
continental US destinations

52

How do I use it?
 First step – gain access
 GSA – Forest Service Interagency agreement allows for access
for non-Federal cooperators
 Local and rural departments must go through state forestry
agencies for sponsorship
 State forestry agency forwards request to U.S. Forest Service
for approval and submission to GSA

53

How do I use it?
 Upon approval, you will be assigned an Activity
Address Code (akin to an account number)
 Multiple ordering methods (telephone, fax, online,
mail)
 GSA Wildland Fire Equipment Catalog shows the
primary items

54

How do I use it?
 Orders shipped from GSA Distribution Center in
French Camp, California
 GSA Finance bills twice a month
 Bill can be paid with state or local credit card
 Future goal – Ability to place orders online with
state/local credit cards

55

How do I get more info?






Attend Wildland Fire Program course
www.gsa.gov/fireprogram
Bill Hicks – Fire Program Coordinator
Telephone 817-574-2533
Email [email protected]

56

U.S. General Services Administration

Computers for Learning: An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

Authorities
 Executive Order 12999 – Educational Technology:
Ensuring Opportunity for All Children in the Next
Century -- 1996
 Title 15 USC 3710 (i)
– Stevenson-Wydler Technology Innovation Act
of 1980
 Title 40 USC 549
– Recodification of the Federal Property and
Administrative Services Act of 1949
58

Two Different Programs
 Title 15 USC 3710 (i)
– Authorizes direct transfers
 Computers for Learning Program
 Title 40 USC 549
– Authorizes transfers approved by GSA to a
State Agency for Surplus Property (SASP) for
subsequent donation to a school
 Donation Program
59

What is it?
 Computers for Learning
 A program whereby educationally useful Federal
equipment excessed by Federal agencies is
transferred directly to schools and educational
non- profit organizations
 A website developed by GSA to facilitate direct
transfers under the CFL program.

60

Definitions

EO12999

 “Schools" means individual public or private
education institutions encompassing prekindergarten
through twelfth grade, as well as public school
districts.
 "Educationally useful Federal equipment" means
computers and related peripheral tools (e.g., printers,
modems, routers, and servers), including
telecommunications and research equipment, that
are appropriate for use in prekindergarten,
elementary, middle, or secondary school education.
61

Home Page …
computersforlearning.gov
62

Web Site Eligibility
 Schools
 Public, Private, Parochial School
– Grades Prekindergarten through 12
 Home Schools
– Must meet state requirements
 Located in:
– One of the 50 states
– U.S. Virgin Islands
– American Samoa
– Guam
– Commonwealth of Puerto Rico
– Commonwealth of Northern Mariana Islands
 National Center for Education Statistics Number
63

GSAs Registration Questions
 Has your school received computer equipment in the
past 12 months?
 Is your school an Empowerment Zone or Enterprise
Community
 How many students in your school are registered for
State/Federal lunch assistance?

64

The Process
 School
 registers on computersforlearning.gov website
 screens computers in GSAXcess®
 selects computers desired for transfer using a virtual shopping cart and proceeds
through checkout
 System notifies the agency of school selections
 Agency
 allocates the computer to a school
 System
 Sends emails transfer order to allocated school
 School
 signs transfer order
 faxes transfer order to holding agency
 Agency
 signs transfer order
 faxes transfer order back to school
 School
 Presents signed order to agency at time of pickup up by school or the school’s
transportation agent
65

Cost and Ownership
 School
 does not pay for computers and other equipment
 must pay for packing, handling, and transportation
fees
 takes ownership upon receipt

66

67

68

69

Help Resources
 Help screens available on line

 GSA Area Property Officers throughout the U.S.
 http://gsa.gov/apo
 http://[email protected]
 CFL Helpdesk 1-866-472-9161

70

U.S. General Services Administration

The Federal Surplus Personal Property
Donation Program--An Overview
Roman J. Marciniak, Jr.
Project Manager
Office of Personal Property Management
General Services Administration
June 9, 2009

What is it?
 Donation Program
A program whereby eligible donees receive Federal
surplus personal property at no cost

72

Definitions

CFR 102-36.40

 Personal Property –
“any property, except real property. ”
 Real Property
 Land
 Buildings

73

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING
SCREENING
DONATION
SALES
And
AGENCY
NOTIFICATION
FEDERAL
TRANSFER
SCREENING
DONATION
5 DAYS
21 DAYS
REMOVAL
Internal
Agencies/Bureaus
Of your Department

Federal Agencies
t Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus
Property
Nonprofit Educational & Public
Health Activities
Service Educational Activities

Definition

CFR 102-37.25

 Donee –
 Public agency
 Eligible nonprofit tax-exempt educational or public
health institution
 Provider of assistance to homeless
 Provider of assistance to impoverished families or
individuals
 Provider of assistance to older individuals
 Public Airport
 Service educational activity (SEA).
75

Definition

CFR 102-37 Appendix C

 Public Agency
 “uses surplus personal property to carry out or
promote one or more public purposes.”
 Examples:
– State
– Local Government
– Instrumentality of a State or Local Government
– Indian Tribe on a State reservation
76

Process

40 USC 549 (b)(1)

 Donees must acquire surplus property through a
State Agency for Surplus Property (SASP)
 Cannot acquire property directly

77

Cost

40 USC 549

 Service Charges by SASP
 Covers: “direct and reasonable indirect costs”
 “based on services”
 Includes:
– Screening
– Packing
– Crating
– Removal
– Transportation
78

Donee Agreements

CFR 102-37.465

 Donee:
 acquires property on an “as is, where is” basis
 will hold the Government harmless from any or all
debts arising from the donation and use of the
property

79

Donee Agreements

CFR 102-37.450 (b)

 Donee will:
 Place property in use within one year of donation
 Keep property in use for a period of time [period of
restriction] depending on the original acquisition
cost in dollars and the type of property

80

Before
81

After
82

OAC:
$162,151

Repair Costs:
$6,500

Savings:
$155,65183

Points of Contact
 State Agency for Surplus Property (SASP) in your
state
 www.gsa.gov/sasp
 GSA Area Property Officer (APO) servicing your state
 www.gsa.gov/apo

84

Questions

85