New Faculty Academy Academic Advisor Training Fall 2015 Dr. Barbara Cobb Coordinator of Academic Advising Professor, English Coordinator, Liberal Arts (multidisciplinary) Major [email protected] [email protected] The Advising Committee, comprised.
Download ReportTranscript New Faculty Academy Academic Advisor Training Fall 2015 Dr. Barbara Cobb Coordinator of Academic Advising Professor, English Coordinator, Liberal Arts (multidisciplinary) Major [email protected] [email protected] The Advising Committee, comprised.
Slide 1
New Faculty Academy Academic Advisor Training
Fall 2015
Dr. Barbara Cobb
Coordinator of Academic Advising
Professor, English
Coordinator, Liberal Arts (multidisciplinary) Major
[email protected]
[email protected]
The Advising Committee, comprised of academic advisors from the
colleges and schools at Murray State University, serves as the steering
and advisory committee for Murray State University Academic Advising.
Slide 2
The mission of Murray State University Academic
Advising is to provide academic advisors and
students with the resources they need to
promote student academic success.
MSUAA provides:
academic advisor training, both “live” and
online
the Academic Advising website, with
resources and training for students and
academic advisors
academic advising support for students and
academic advisors
Advising Committee 9/2015
Slide 3
Advising Model at Murray State
“Blended Decentralized”
CHFA – all advising by faculty, discipline-specific
JCSET – almost all advising by faculty, disciplinespecific
BCOB – CUBA Advising Center + faculty advising
COEHS – Undergraduate Advising Center + faculty
advising
SONHP and HSOA– advising by faculty
ALL faculty members “advise”
as teachers, mentors, career/professional advisors
Slide 4
Our campus:
Student Support Services
Housing
Counseling
Stadium
Admissions
nd
Services
Blackburn, 2 Floor
Retention Office
Career Services
Testing Center
Undeclared Majors Program
Mills Multicultural Center
Women’s Center
Curris Center
Student
Applied Sciences
Affairs
Racer
Racer Oral
Writing Communication
Center
Center
Student
Student
Health
Disability
Services
Services
Wells Hall
Financial Aid
Registrar’s
Office
Bursar
Sparks Hall
Waterfield Library
Honors Program
Tutoring
Transfer Center
Lowry Center
Institute for
International Study
Studies
Abroad
Woods Hall
Slide 5
Connecting Resources to Students
Student
Disability
Services
Office of
Multicultural
Affairs
Tutoring
Student
Support
Services
Center for
Academic
Success
Counseling
Center
Student
Affairs
Career
Services
Retention
Office
Admissions
Women’s
Center
Student
Academic Advising Quick Links
Housing
Slide 6
www.murraystate.edu/advising
Slide 7
3 Major Advising Seasons
Fall: Before Advanced Scheduling
(mid-October - early November)
Spring: Before Advanced
Scheduling (mid March - April)
Summer: Summer Orientation –
May-July (trainings Apr & June)
Slide 8
Advanced Scheduling
for Winter Term
nd
November 2
click HERE for timetable
note: ALL can register on this date at either 8 am or 8:30 am
for Spring 2016
November 9th -13th
click HERE for timetable
Nov 9th is reserved for “special populations”
Be sure these advisees are aware of their status
Slide 9
In mid-October: Contact Advisees
myGate Teaching/Advising tab, Advisee Listing
then click the envelope icon
for email list
Davies, Robert
[email protected]
Dunker
[email protected]
•
•
•
•
use Google Scheduler or other scheduling app
add extra “Open” Office Hours
AACSB Programs: check CUBA Advising Schedule
give advisees clear instructions for advising
Advising website, Your Advisor tab:
responsibilities, checklist for advisees
Slide 10
How to Read a RACR (10 minute training)
• All Academic Advisors use RACR for academic
advising
• RACR, Racer Academic Completion Report, is
the degree audit that the Registrar and
Graduation Office use to determine progress to
graduation
• Your advisee needs to make sure that all
information on the RACR is correct and that all
coursework is credited appropriately
• Academic Advisors help Advisees ensure that
the RACR is correct. AACSB Program Advisors: Refer to CUBA
Slide 11
RACR
• 120 credit hours to degree
• 42 credit hours at 300+ level required (39 for BIS)
• Degree Requirements
Click-through to course lists for
required courses in:
• University Studies / Honors Sequence
• Area, Major, Minor
• Electives – evaluate for use elsewhere
• Course Exception Form (Registrar Forms)
Slide 12
RACR What-If
Options will populate
here. Then click up here
Slide 13
Notes Feature
Notes can be seen by student
and anyone else who has access
to RACR. Consider them public,
within the advising community.
Slide 14
RACR – Area, Major, Minor
• Match with the Bulletin
• Each program will look a bit different
–Prerequisites, co-requisites
–Univ Studies required courses
–Tracks
–Advisor Approved Electives or AAPR
-- use Course Exception Form
(Registrar Forms)
Slide 15
Unrestricted Electives:
Additional Hours Toward Degree
Look closely at courses in this box: Transfer
credit that has not been evaluated as
equivalent (often TRN 100 or TRN 300
courses) and other courses that may be
eligible for substitution in University Studies,
Area, Major, or Minor may be here – use
Course Exception form (Registrar Forms) to
move these courses. If equivalent, contact Transfer Center.
Slide 16
Transfer Advising
• Transfer Center
– Maria Rosa, Director
– Jennifer Husemann, Transfer Credit Evaluator
• Common transfer course prefixes:
TRN, CLL, SCL, HLP, MLL, SOS, ESC, GAC, GED
Evaluate these courses for equivalency or
substitution
• Advisees considering taking courses elsewhere
– See Transfer Center/Transferring Classes to pre-evaluate
courses
Slide 17
Transfer Course Equivalencies
• If course should be equivalent,
contact the Transfer Center
(course will be evaluated and added to equivalency for ALL FUTURE evaluations)
• If course should be substituted for University
Studies for THIS STUDENT ONLY, use the
University Studies Course Substitution form
• If the course should be substituted for a course
in your program, use the Registrar Course
Exception form
Note: if a 200-level course from another institution is substituted for a 300+
course at MSU, the course will NOT count toward 300+ credit hours for
graduation.
Slide 18
RACR: Do the Math!
• Your advisee MAY need more than 120 credit
hours to complete all requirements.
• Your program MAY require fewer than 120
credit hours; your advisee may need electives
to reach 120 credit hours.
• Check GPA; advisee may need to retake courses
to meet GPA requirements.
Ask if advisee is succeeding in all current courses; Mapworks USUALLY
consolidates midterm grades, Referrals, other info, but is not working properly.
Slide 19
Before Meeting Advisee:
Schedule of Classes
• Schedule of Classes is available now: check for
availability of classes for students in your
program
• Schedule of Classes can be found on
– myGate Teaching/Advising (instructor/advisor)
– myGate Academics (student)
– RacerNet
Registration 101 for Students
for Academic Advisors
see the Academic Advising website
Slide 20
Advising Session – Advisor Checklist
• Meet with every student
• Use RACR and the Bulletin to help student
choose classes
• Know prerequisites and advise accordingly
• Make sure student is making progress;
discuss plans for future semesters
• Discuss strengths, weaknesses, successes,
challenges
• Discuss plans for future (career/professional)
Slide 21
Appreciative
Advising
http://www.appreciativeadvising.net/
Slide 22
Models Based on Appreciative Inquiry
Appreciative Advising Our “Five Points” Model
•
•
•
•
•
•
Disarm
Discover
Dream
Design
Deliver
Don’t Settle
Mostly student-centered
•
•
•
•
•
Define
Discover
Dream
Design
Deliver
Fully student-centered
Slide 23
Advising Philosophy:
The Five Points of Academic Advising
With Advisor
guidance,
Advisee will:
Dream
your future
Discover
Design
options to pursue career
path
program to achieve goals
Define
program and
career path
Beginning
Advising Session
Deliver
follow through,
make it happen
Graduation
and Beyond
Slide 24
“15 to Finish”
15 credit hours per semester toward
Area, Major/Minor, University Studies
= 120 hours in 8 semester
= Graduation in 4 years
Students should register for at least 15
credit hours/semester.
Some exceptions apply.
Slide 25
Full-Time Status
• Bursar: Full-Time = 12 credit hours NON-WEB
• Housing: Full-Time = average 12 hours per
semester, Fall / Winter / Spring
• Scholarship: rules vary; be sure that student
knows how to stay in good standing
• International: rules vary; be sure that student
knows requirements
• Veterans: Full-Time = 12 credit hours;
no WEB remedial/developmental allowed
Slide 26
Advisor Hold
Release Advisor
Hold ONLY after
successful
advising
session.
Also note “Release Consent”: see Academic Advising
website for IMPORTANT information on FERPA-required
compliance with Consent to Release.
Slide 27
Declaring Area, Major, Minor
: Student MUST have Area or
Major declared before Advanced Scheduling
: Student with a Major MUST
have MINOR or second Major declared
before Advanced Scheduling
• Change of Area/Major: use this FORM
(Registrar Forms)
• Change of Minor may be done on same form;
student MAY change Minor without advisor
signature
Slide 28
Advising Honors College Students
• Honors Sequence REPLACES University Studies
• See RACR
• Honors College students MUST enroll in AT
LEAST ONE Honors Sequence course every
semester until Honors Sequence is complete
• ENG 150 is an Honors Sequence course; all
others have the HON prefix
• Honors Program students register on the first
day of Advanced Scheduling
If the Honors Sequence disappears from an Honors Program student’s RACR, the
student should contact the Honors Program office immediately.
Slide 29
Contacts – email addresses
Registrar: [email protected]
RACR: [email protected]
Transfer: [email protected]
International: [email protected]
Retention:
[email protected]
Academic Advising:
[email protected]
www.murraystate.edu/advising
Slide 30
Barbara Cobb, Coordinator of Academic Advising
Renae Duncan, Associate Provost for Undergraduate Education
Advising Committee Representatives:
JCSET: Emre Bahadir, Ed Thome
COEHS: Ajay Das, Janice Vaughn
BCOB: Steve Cox, Linda Johnsonius
CHFA: Gina Claywell, Barbara Cobb
SONHP: Lori Ballard, Kathy Stanczyk
HSOA: Felecia Jones, Ryan Morrow
Undeclared Majors Program: Olympia Stewart
Conditional Admissions: Peggy Whaley
New Faculty Academy Academic Advisor Training
Fall 2015
Dr. Barbara Cobb
Coordinator of Academic Advising
Professor, English
Coordinator, Liberal Arts (multidisciplinary) Major
[email protected]
[email protected]
The Advising Committee, comprised of academic advisors from the
colleges and schools at Murray State University, serves as the steering
and advisory committee for Murray State University Academic Advising.
Slide 2
The mission of Murray State University Academic
Advising is to provide academic advisors and
students with the resources they need to
promote student academic success.
MSUAA provides:
academic advisor training, both “live” and
online
the Academic Advising website, with
resources and training for students and
academic advisors
academic advising support for students and
academic advisors
Advising Committee 9/2015
Slide 3
Advising Model at Murray State
“Blended Decentralized”
CHFA – all advising by faculty, discipline-specific
JCSET – almost all advising by faculty, disciplinespecific
BCOB – CUBA Advising Center + faculty advising
COEHS – Undergraduate Advising Center + faculty
advising
SONHP and HSOA– advising by faculty
ALL faculty members “advise”
as teachers, mentors, career/professional advisors
Slide 4
Our campus:
Student Support Services
Housing
Counseling
Stadium
Admissions
nd
Services
Blackburn, 2 Floor
Retention Office
Career Services
Testing Center
Undeclared Majors Program
Mills Multicultural Center
Women’s Center
Curris Center
Student
Applied Sciences
Affairs
Racer
Racer Oral
Writing Communication
Center
Center
Student
Student
Health
Disability
Services
Services
Wells Hall
Financial Aid
Registrar’s
Office
Bursar
Sparks Hall
Waterfield Library
Honors Program
Tutoring
Transfer Center
Lowry Center
Institute for
International Study
Studies
Abroad
Woods Hall
Slide 5
Connecting Resources to Students
Student
Disability
Services
Office of
Multicultural
Affairs
Tutoring
Student
Support
Services
Center for
Academic
Success
Counseling
Center
Student
Affairs
Career
Services
Retention
Office
Admissions
Women’s
Center
Student
Academic Advising Quick Links
Housing
Slide 6
www.murraystate.edu/advising
Slide 7
3 Major Advising Seasons
Fall: Before Advanced Scheduling
(mid-October - early November)
Spring: Before Advanced
Scheduling (mid March - April)
Summer: Summer Orientation –
May-July (trainings Apr & June)
Slide 8
Advanced Scheduling
for Winter Term
nd
November 2
click HERE for timetable
note: ALL can register on this date at either 8 am or 8:30 am
for Spring 2016
November 9th -13th
click HERE for timetable
Nov 9th is reserved for “special populations”
Be sure these advisees are aware of their status
Slide 9
In mid-October: Contact Advisees
myGate Teaching/Advising tab, Advisee Listing
then click the envelope icon
for email list
Davies, Robert
[email protected]
Dunker
[email protected]
•
•
•
•
use Google Scheduler or other scheduling app
add extra “Open” Office Hours
AACSB Programs: check CUBA Advising Schedule
give advisees clear instructions for advising
Advising website, Your Advisor tab:
responsibilities, checklist for advisees
Slide 10
How to Read a RACR (10 minute training)
• All Academic Advisors use RACR for academic
advising
• RACR, Racer Academic Completion Report, is
the degree audit that the Registrar and
Graduation Office use to determine progress to
graduation
• Your advisee needs to make sure that all
information on the RACR is correct and that all
coursework is credited appropriately
• Academic Advisors help Advisees ensure that
the RACR is correct. AACSB Program Advisors: Refer to CUBA
Slide 11
RACR
• 120 credit hours to degree
• 42 credit hours at 300+ level required (39 for BIS)
• Degree Requirements
Click-through to course lists for
required courses in:
• University Studies / Honors Sequence
• Area, Major, Minor
• Electives – evaluate for use elsewhere
• Course Exception Form (Registrar Forms)
Slide 12
RACR What-If
Options will populate
here. Then click up here
Slide 13
Notes Feature
Notes can be seen by student
and anyone else who has access
to RACR. Consider them public,
within the advising community.
Slide 14
RACR – Area, Major, Minor
• Match with the Bulletin
• Each program will look a bit different
–Prerequisites, co-requisites
–Univ Studies required courses
–Tracks
–Advisor Approved Electives or AAPR
-- use Course Exception Form
(Registrar Forms)
Slide 15
Unrestricted Electives:
Additional Hours Toward Degree
Look closely at courses in this box: Transfer
credit that has not been evaluated as
equivalent (often TRN 100 or TRN 300
courses) and other courses that may be
eligible for substitution in University Studies,
Area, Major, or Minor may be here – use
Course Exception form (Registrar Forms) to
move these courses. If equivalent, contact Transfer Center.
Slide 16
Transfer Advising
• Transfer Center
– Maria Rosa, Director
– Jennifer Husemann, Transfer Credit Evaluator
• Common transfer course prefixes:
TRN, CLL, SCL, HLP, MLL, SOS, ESC, GAC, GED
Evaluate these courses for equivalency or
substitution
• Advisees considering taking courses elsewhere
– See Transfer Center/Transferring Classes to pre-evaluate
courses
Slide 17
Transfer Course Equivalencies
• If course should be equivalent,
contact the Transfer Center
(course will be evaluated and added to equivalency for ALL FUTURE evaluations)
• If course should be substituted for University
Studies for THIS STUDENT ONLY, use the
University Studies Course Substitution form
• If the course should be substituted for a course
in your program, use the Registrar Course
Exception form
Note: if a 200-level course from another institution is substituted for a 300+
course at MSU, the course will NOT count toward 300+ credit hours for
graduation.
Slide 18
RACR: Do the Math!
• Your advisee MAY need more than 120 credit
hours to complete all requirements.
• Your program MAY require fewer than 120
credit hours; your advisee may need electives
to reach 120 credit hours.
• Check GPA; advisee may need to retake courses
to meet GPA requirements.
Ask if advisee is succeeding in all current courses; Mapworks USUALLY
consolidates midterm grades, Referrals, other info, but is not working properly.
Slide 19
Before Meeting Advisee:
Schedule of Classes
• Schedule of Classes is available now: check for
availability of classes for students in your
program
• Schedule of Classes can be found on
– myGate Teaching/Advising (instructor/advisor)
– myGate Academics (student)
– RacerNet
Registration 101 for Students
for Academic Advisors
see the Academic Advising website
Slide 20
Advising Session – Advisor Checklist
• Meet with every student
• Use RACR and the Bulletin to help student
choose classes
• Know prerequisites and advise accordingly
• Make sure student is making progress;
discuss plans for future semesters
• Discuss strengths, weaknesses, successes,
challenges
• Discuss plans for future (career/professional)
Slide 21
Appreciative
Advising
http://www.appreciativeadvising.net/
Slide 22
Models Based on Appreciative Inquiry
Appreciative Advising Our “Five Points” Model
•
•
•
•
•
•
Disarm
Discover
Dream
Design
Deliver
Don’t Settle
Mostly student-centered
•
•
•
•
•
Define
Discover
Dream
Design
Deliver
Fully student-centered
Slide 23
Advising Philosophy:
The Five Points of Academic Advising
With Advisor
guidance,
Advisee will:
Dream
your future
Discover
Design
options to pursue career
path
program to achieve goals
Define
program and
career path
Beginning
Advising Session
Deliver
follow through,
make it happen
Graduation
and Beyond
Slide 24
“15 to Finish”
15 credit hours per semester toward
Area, Major/Minor, University Studies
= 120 hours in 8 semester
= Graduation in 4 years
Students should register for at least 15
credit hours/semester.
Some exceptions apply.
Slide 25
Full-Time Status
• Bursar: Full-Time = 12 credit hours NON-WEB
• Housing: Full-Time = average 12 hours per
semester, Fall / Winter / Spring
• Scholarship: rules vary; be sure that student
knows how to stay in good standing
• International: rules vary; be sure that student
knows requirements
• Veterans: Full-Time = 12 credit hours;
no WEB remedial/developmental allowed
Slide 26
Advisor Hold
Release Advisor
Hold ONLY after
successful
advising
session.
Also note “Release Consent”: see Academic Advising
website for IMPORTANT information on FERPA-required
compliance with Consent to Release.
Slide 27
Declaring Area, Major, Minor
: Student MUST have Area or
Major declared before Advanced Scheduling
: Student with a Major MUST
have MINOR or second Major declared
before Advanced Scheduling
• Change of Area/Major: use this FORM
(Registrar Forms)
• Change of Minor may be done on same form;
student MAY change Minor without advisor
signature
Slide 28
Advising Honors College Students
• Honors Sequence REPLACES University Studies
• See RACR
• Honors College students MUST enroll in AT
LEAST ONE Honors Sequence course every
semester until Honors Sequence is complete
• ENG 150 is an Honors Sequence course; all
others have the HON prefix
• Honors Program students register on the first
day of Advanced Scheduling
If the Honors Sequence disappears from an Honors Program student’s RACR, the
student should contact the Honors Program office immediately.
Slide 29
Contacts – email addresses
Registrar: [email protected]
RACR: [email protected]
Transfer: [email protected]
International: [email protected]
Retention:
[email protected]
Academic Advising:
[email protected]
www.murraystate.edu/advising
Slide 30
Barbara Cobb, Coordinator of Academic Advising
Renae Duncan, Associate Provost for Undergraduate Education
Advising Committee Representatives:
JCSET: Emre Bahadir, Ed Thome
COEHS: Ajay Das, Janice Vaughn
BCOB: Steve Cox, Linda Johnsonius
CHFA: Gina Claywell, Barbara Cobb
SONHP: Lori Ballard, Kathy Stanczyk
HSOA: Felecia Jones, Ryan Morrow
Undeclared Majors Program: Olympia Stewart
Conditional Admissions: Peggy Whaley