Logistics 101:

Effective Event Planning & Hosting

Wendy Jo Hartsock and Laura Kunig June 2011

Logistics 101: Effective Event Planning & Hosting

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Lion Learning: Event Planning 101 Lion Attack Adjustments: Preparing “Plan B” Lions Have WISDOM: 99 Second Idea Exchange

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Lion Learning: Event Planning 101 Pre-planning Steps that Make a Difference

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Objectives

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Why?

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Create a SMART Objective

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Needs assessments

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Post evaluations

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Lion Learning: Event Planning 101 Pre-planning Steps that Make a Difference

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Type of Event

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Meet & Greet

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Membership Drive

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Fundraiser

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Charity Event

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Attract Specific Group

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Social Gathering / Fun

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Educational

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Student Engagement Event

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Community Wide Event

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Information Event

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Lion Learning: Event Planning 101 Pre-planning Steps that Really Matter

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Timeline

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Establish a timeline of the tasks involved to develop and implement the special event

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Multi-Tasking History

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Historical data from previous events (if available)

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Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference

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Budgets

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Accounting Process and Reconciliations

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Budget verses Actual

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Learn to Stretch Your Dollars

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Negotiations Barter

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Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference

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Creativity Don’t be afraid to be “goofy”

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Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference

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Team Brainstorming

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Use a Team to brainstorm ideas for appropriate themes to achieve the event objectives.

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Website resources Contracts

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Attrition

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Force Majeure

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Cancellation and Rebooking clause

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Negotiations

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Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference

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Promotions

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Social Media – Twitter, Facebook, You Tube

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E-Blast

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Website resources ADA compliance PSAA website

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Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!!

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Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!!

Number One Rule Advancing your site!

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Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!!

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Dealing with “Big Lions”

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Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!!

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The Mixology of Alcohol and Events Weather Transportation Double Bookings

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Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!!

Emergency Planning

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99 Second Success Stories

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Meet & Greet Membership Drive Fundraiser Charity Event Attract Specific Group Social Gathering / Fun

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Educational Student Engagement Event Community Wide Event Information Event

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Lions Have WISDOM:

The End!

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