Logistics 101: Effective Event Planning & Hosting Wendy Jo Hartsock and Laura Kunig June 2011
Download ReportTranscript Logistics 101: Effective Event Planning & Hosting Wendy Jo Hartsock and Laura Kunig June 2011
Logistics 101:
Effective Event Planning & Hosting
Wendy Jo Hartsock and Laura Kunig June 2011
Logistics 101: Effective Event Planning & Hosting
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Lion Learning: Event Planning 101 Lion Attack Adjustments: Preparing “Plan B” Lions Have WISDOM: 99 Second Idea Exchange
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Lion Learning: Event Planning 101 Pre-planning Steps that Make a Difference
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Objectives
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Why?
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Create a SMART Objective
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Needs assessments
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Post evaluations
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Lion Learning: Event Planning 101 Pre-planning Steps that Make a Difference
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Type of Event
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Meet & Greet
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Membership Drive
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Fundraiser
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Charity Event
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Attract Specific Group
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Social Gathering / Fun
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Educational
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Student Engagement Event
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Community Wide Event
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Information Event
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Lion Learning: Event Planning 101 Pre-planning Steps that Really Matter
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Timeline
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Establish a timeline of the tasks involved to develop and implement the special event
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Multi-Tasking History
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Historical data from previous events (if available)
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Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference
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Budgets
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Accounting Process and Reconciliations
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Budget verses Actual
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Learn to Stretch Your Dollars
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Negotiations Barter
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Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference
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Creativity Don’t be afraid to be “goofy”
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Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference
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Team Brainstorming
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Use a Team to brainstorm ideas for appropriate themes to achieve the event objectives.
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Website resources Contracts
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Attrition
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Force Majeure
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Cancellation and Rebooking clause
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Negotiations
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Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference
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Promotions
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Social Media – Twitter, Facebook, You Tube
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E-Blast
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Website resources ADA compliance PSAA website
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Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!!
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Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!!
Number One Rule Advancing your site!
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Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!!
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Dealing with “Big Lions”
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Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!!
• • • •
The Mixology of Alcohol and Events Weather Transportation Double Bookings
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Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!!
Emergency Planning
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99 Second Success Stories
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Meet & Greet Membership Drive Fundraiser Charity Event Attract Specific Group Social Gathering / Fun
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Educational Student Engagement Event Community Wide Event Information Event
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Lions Have WISDOM:
The End!
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