Transcript Policy Renewal Project 2012 - 2013 Press [enter] or left click on mouse to go scroll though pages of this presentation Background The Policy Renewal.

Policy Renewal Project
2012 - 2013
Press [enter] or left click on mouse to go scroll though
pages of this presentation
Background
The Policy Renewal Strategy (PRS) Project is a critical component of
the University's review of its legislative framework, following the
enactment of the new University of Ballarat Act 2010.
The PRS Project aims to ensure that policies and procedures are:
 simple, clear and comprehensive;
 consistent with legislation, relevant standards and compliance
requirements; and
 developed, implemented and reviewed consistently throughout the
University.
Current Status
Closer inspection and review of the University's policy/procedures by Academic Services
revealed that:
•
the classification of policies and procedures required review
•
a large majority of policies and associated documents are out of date and no longer
relevant
•
some documents were created but never published
•
there are overlap and duplication of policies
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policies were not compliant to government requirements
•
there are gaps in policy coverage
•
documents that are not considered to by University wide policies and procedures (local
documents) were being stored on the Policy Administration System
•
Key policies that are being implemented are stored on department/schools websites or
hard drives and not in PAMS.
Policy Renewal Strategy
In 2011, the Policy Renewal Strategy was established with the following
three main objectives:
1. to contribute to the development of a relevant, rational, risk-based policy
structure consistent with University legislation;
2. to consolidate relevant Vocational Education and Training (VET) and Higher
Education policies to better support the requirements of a dual sector
institution;
3. to support the implementation of the Policy Framework, ensuring policies
and supporting documents are developed, reviewed and approved
appropriately.
UB Policy Framework
The Policy Renewal Strategy Project developed the UB Policy Framework,
which was approved by Council on 7 December 2012.
The UB Policy Framework provides:

a hierarchy of documents that govern the operations of the University;
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a revised classification for policies and procedures in PAMS;
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a clear policy/procedure development process
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a clear description of roles and responsibilities for development,
approval and implementation of policies and procedures
University Policy Committee
The University Policy Committee manages the predevelopment
process to ensure policies are:
•Relevant
•Consistent with legislation
•Strategically viable
The University Policy Committee oversees the planning,
implementation and monitoring of the Policy Framework which is
facilitated through the Policy Renewal Strategy.
Current Status
•Policy Framework Procedure has been revised and awaiting
approval by Council
•Policy Matrix Project has been completed and in the process
of being implemented
•Project Tasks and timelines have been established and are in
progress
Policy Renewal Strategy Activities
Activity
Timeframe
Launch of UB Policy Central
By end of August 2012
Launch of PAMS Training Sessions
1 Week after 1st Policy Committee
Meeting 2013
Launch of UB Policy Central Bulletin
By end of August 2012
Update policies that have been ‘Under
Review’ pre 2012
Ongoing campaign
Establish Global Glossary
By end of November 2013
Implement ‘5 Year review strategy’ –
Manual Campaign
Start campaign January 2013
Policy Renewal Strategy Outcomes
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New domains/categories will be established into which policies and
procedures will be classified
Definitions will appear in the policy library glossary
Policies and procedures will have unique codes for easy referencing
Collaborating related policies and procedures to minimise the large
amount of documents stored in the Policy Administration System (PAMS)
The launch of the new UB Policy Central website which will provide an
online support and reference guide for staff
PAMS Training and 5 Year Review Strategy information sessions
Increase the Policy Committee membership to enable more
comprehensive and expert advice on policies sitting in particular
domains/categories.
Online submission of University wide comments
Communication Strategy