Transcript July 29 and August 11, 2015 How CONTENTdm works: A demonstration Ron Gardner OCLC Digital Services Consultant.

July 29 and August 11, 2015
How CONTENTdm works:
A demonstration
Ron Gardner
OCLC Digital Services Consultant
You and your digital assets… your work with
CONTENTdm
From…Planning,
selection, and digital
material processing
To… CONTENTdm actions –
collection building, metadata /
cataloging, web site creation,
reporting, and more
CONTENTdm
• Creates your own CONTENTdm website—get your
digital collections on the Web quickly and easily;
is flexible and configurable.
• Manages all formats—local history archives, maps,
newspapers, books, slides, audio and video,
i.e., your institutional repository.
CONTENTdm
Handles the storage, management and delivery
of digital collections: scalable, extensible,
interoperable.
Explore and magnify to discover and share
your resources via WorldCat, Google, and other
portals.
CONTENTdm components
Project clients
CONTENTdm
administration
•Collection management
• Field definitions & settings
•Configure your CONTENTdm
website/web pages
•Server management
• Authorization settings
• Approve/index
• Upload to WorldCat
• Reports
• Metadata/
cataloging
• Batch
processing
Web client
Daily work and use of CONTENTdm
• Step 1. Staff completes digitization of analog resources;
and/or selects born-digital items.
• Step 2. Administrator sets up CONTENTdm collections
(use CONTENTdm templates as base or create your own).
• Step 3. Staff completes cataloging of digital items
via CONTENTdm Project Client.
• All work is done via the Project Client; related
work/project remains on each individual’s PC.
• Completed work is uploaded to your CONTENTdm web
server.
Daily work and use of CONTENTdm
• Step 4. Optional use of CONTENTdm web form for item-byitem processing.
• Step 5. Administrator has access to all uploaded work from
one or more PC’s Project Clients.
• Reviews any new controlled vocabulary – accepts or
modifies – then adds to CONTENTdm database.
• Runs the indexing.
• Then the digital items, along with metadata, are now on
your CONTENTdm website.
• Step 6. Administrator configures your CONTENTdm website;
and may do additional customization, use of APIs, etc.
Using CONTENTdm: The basic steps
Database administration. Server  Set up your first collection.
Staff use of desktop. Project Client  Project set up to associate with collection.
Start cataloging. Project Client  Combine cataloging metadata with digital items.
Finish desktop work. Project Client  Upload items & metadata to the server.
Database administration. Server  Approve & index work from Project Client(s) or Web forms.
Database administration. Server  Web configuration of YOUR CONTENTdm site.
End result. Server  View your results via YOUR CONTENTdm web site.
Using CONTENTdm: The basic
steps
Database administration.
Server  Set up your first
collection.
http://contentdm.org/help6/server-admin/collections.asp
CONTENTdm Administration
Add Collection from existing collection
CONTENTdm Administration
Collection Creation of field properties
Gardner History Photos
https://server15718.contentdm.oclc.org/cgi-bin/admin/editconf.exe?CISODB=/p15718coll21
CONTENTdm Administration
Collection Editing. Collection Controlled Vocabulary set-up.
Using CONTENTdm: The basic steps
Staff use of desktop.
Project Client  Project set up to associate with collection.
Start cataloging.
Project Client  Combine cataloging metadata with digital
items.
Finish desktop work.
Project Client  Upload items and metadata to the server.
http://www.contentdm.org/help6/projectclient/about.asp
CONTENTdm Project Client (PC)
Adding an Item
Adding an Item – Specify the file
Adding an Item – Specified Item
Adding metadata (cataloging)
or
Managing metadata – Controlled
Vocabulary
Upload for Approval
From Project Client to Server
Batch processing decisions and preparation
Batch processing – from existing resources
converted to CONTENTdm
• Items (images, PDF’s,
etc.) in one folder
• Metadata (non-Dublin
Core) in one file
From extant
resources
Batch processing – from existing resources
converted to CONTENTdm
• Items (images, PDF’s,
etc.) in one folder
• Metadata (non-Dublin
Core) in one file
From extant
resources
Export to
CONTENTdm
• Folder of all items
• Tab delimited metadata
in one file
Batch processing – from existing resources
converted to CONTENTdm
• Items (images, PDF’s,
etc.) in one folder
• Metadata (non-Dublin
Core) in one file
From extant
resources
Export to
CONTENTdm
• Folder of all items
• Tab delimited metadata
in one file
• Each item from
folder
• Metadata now as
Dublin Core
Processed via
Project Client
and now added
to CONTENTdm
Batch processing CONTENTdm basics
Select
project with
all images
in folder
Title
Creator
Topics
Chrysanthem
ums in the fall Ron Gardner Flowers
Desert
photograph Ron Gardner Desert
Garden
picture of
hydrangeas Ron Gardner Flowers
Cuddly Koala Ron Gardner Koala
New England
Lighthouse Ron Gardner Lighthouses
Artic
penguins at
the Columbus
Zoo;
Zoo
Ron Gardner Penguins
Tulip Festival
in Holland
Flowers;
Michigan
Ron Gardner Tulips
‘Save as’
txt file
Description
Holding Date
institution (year)
Local
Original
institution
material type identifier
Digital
Rights
other
version of information Dates(s)
Place(s)
Peopl
Time Period e
Digital file name
Dublin, Ohio 2010 - 2019
Chrysanthemum.j
pg
Unknown
2010 - 2019
Desert.jpg
Columbus,
Ohio
Australia
2010 - 2019
2010 - 2019
Hydrangeas.jpg
Koala.jpg
OCLC
2013
OCLC
2010
OCLC
OCLC
2012
2012
OCLC
2011
Rhode Island 2010 - 2019
Lighthouse.jpg
OCLC
2013
Columbus,
Ohio
2010 - 2019
Penguins.jpg
OCLC
2012
Holland,
Michigan
2010 - 2019
Tulips.jpg
Use Excel. One to
one field names
from ‘old’ data set to
‘new’ CONTENTdm
collection names.
CONTENTdm batch processing via
Project Client
CONTENTdm batch processing via
Project Client
CONTENTdm batch processing via
Project Client
CONTENTdm batch processing via Project Client
CONTENTdm batch processing via Project Client
From any of your existing work –
to move to CONTENTdm batch processing
Importing from Tab-Delimited Files
Describes the process of creating a tab-delimited file from extant files & digital
items; configuring and cleaning the data; and then adding the files & digital items
to CONTENTdm.
• Items (images, PDF’s,
etc.) in one folder
• Metadata (non-Dublin
Core) in one file
From extant
resources
Export to
CONTENTdm
• Folder of all items
• Tab delimited metadata
in one file
• Each item from
folder
• Metadata now as
Dublin Core
Processed via
Project Client
and now added
to CONTENTdm
Using CONTENTdm: The basic steps
Staff use option.
Web form  Associated
with collection.
CONTENTdm – adding item and metadata via
web form – one item at a time
https://server15718.contentdm.oclc.org/cgi-bin/admin/add.exe?CISODB=/p15718coll21
Using CONTENTdm: The basic
steps
Database administration.
Server  Approve and
index work from Project
Client(s) or Web form.
CONTENTdm approve & index via administration
https://server15718.contentdm.oclc.org/cgi-bin/admin/home.exe?CISODB=/p15718coll21
Using CONTENTdm: The basic
steps
Database administration.
Server  Web
configuration of your
CONTENTdm site.
Let’s take a look at the CONTENTdm
Demonstration Home page (before): http://cdm15718.contentdm.oclc.org/cdm/
CONTENTdm – your web site configuration
https://cdm15718.contentdm.oclc.org/config/configtool
Using CONTENTdm: The basic
steps
The end result.
Server  View your results
via your CONTENTdm
website.
Your own digital resources’ and collections’ website
http://cdm15718.contentdm.oclc.org/cdm/
Your CONTENTdm work – your
results.
Your end users’ success in
searching and finding and using
your CONTENTdm digital
collections.
CONTENTdm: Your next steps
Evaluate CONTENTdm for 60 days, at no charge
https://www.oclc.org/forms/contentdm-eval.en.html
Contact us
Ron Gardner
800-848-5878, ext.
6165
[email protected]
Michelle Phipps
800-848-5878, ext.
4301
[email protected]
Scott Hojnacki
800-848-5878, ext.
6201
[email protected]
Thank you!