Transcript ICT @FKE 2012 information pass down & awareness ICT FKE COMMITTEE Welcome 2012, Good Bye 2011 Paper Usage in FKE by Rim Y2010 235 Y2011 Y2012 Total Saving 662

ICT @FKE 2012
information pass down & awareness
ICT FKE COMMITTEE
2012
Welcome 2012, Good Bye 2011
Paper Usage in FKE by Rim
Y2010
270
252
235
Y2011
Y2012
Total Saving
662 ~
RM6620
250
190
What had WE achieved so far in terms of cost
150
reduction in 2011?
200 200
195
120
100
100
100
100
100
110
100
100
100
80
50
50
50
30
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Welcome 2012, Good Bye 2011
Printers Maintenance Cost at FKE
10,000.00
Total Saving
~RM8000
9,000.00
8,000.00
7,000.00
6,000.00
5,000.00
4,000.00
3,000.00
2,000.00
1,000.00
0.00
Jan
Feb
Mar
Apr
May
Jun
2010
Jul
2011
Aug
Sep
Oct
Nov
Dec
Awareness on the printing process - COST
Cost for a printed paper
1 paper = RM0.04
1 X print black & white = RM0.03
1 X print colour = RM0.60
1 or multiple X wrong printing??
WASTE…
Cost for photocopy machine in FKE
3rd Floor + Admin = RM2200/month
Ground Floor = RM1455/month
1st Floor Staff = RM4000/month
Docushare = RM2890/month
Rental in FKE
@
RM10545
/month
Awareness on the printing process
 Print and Spend wisely for
only.
working purposes
 There are technologies and FREE
 Highly recommended to post your notes online!
 Reduce printing and free distribution notes to
students
It’s FREE & It’s EASY & It’s FASTER
Awareness on the printing process
 Why the awareness
 To reduce down the management expenses
 Educate the staff on the new tech etc. for better ..
We definitely love our country … don’t turn it as a
second Greece
U-Learn Updates
Statistic by Semesters (more than 5 hits)
Statistic active users in FKE
Sem 2 11
Sem 1 12
90.00%
82.35%
80.00%
62.50%
60.00%
63.16%
Breakdown by department in
Sem 1
BEKC
66.67%
BEKE
BEKM
61.11%
24%
30.00%
21%
16%
17%
22%
0
BEKC
BEKE
BEKM
BEKP
BEKP
DIP
All users can create their own
accounts now!! 
DIP
EMAS Software Deployment
 Officially launched in Nov 2011
Percentage users had used EMAS
50.00%
DIP
BEKP
Breakdown by departments
BEKC
33.33%
BEKE
20%
BEKP
DIP
16%
52.94%
BEKM
14%
28%
70.00%
BEKE
22%
BEKC
BEKM
40.00%
Turn It In Deployment
 Started used in Sem 1 2012 for report checking..
 By Sem 1 2013 – 100% users goal
Percentage Account users
registered with Turn It In
73.33%
70.00%
64.71%
60.00%
Breakdown users by
departments
BEKC
30.00%
BEKE
20%
BEKM
23%
10%
25%
22%
BEKC
BEKE
BEKM
BEKP
DIP
BEKP
DIP
Lab online booking
 Officially launched in Nov 2011
 Work as reminder too for lecturers
Final Exam Improvement
 First cycle completed for both Diploma and Degree
 2nd Cycle on the way with additional improvement
 So what had we had improve
 Better organization in exam hall
 Faster in checking attendance slip
 Faster way in dealing the key in marks
 More time can be spent with families and shopping ;-)
Wireless Coverage @FKE
Please remember that PASSWORD is not supposed to be distributed!!
FKE-GA
FKE-1A
FKE-2A
FKE-3A
FKE-1C1
FKE-1C2
FKE-BILIK MESYUARAT
FKE-GB
FKE-1B
FKE-2B
FKE-3B
New Service – Travelers workstation
 –
 Spot the difference
 It is really annoying when someone take over your
working desk and use it like theirs …
New Service – Travelers workstation
 Two working traveler workstations had been setup
for printing and remote login to your system from
admin.
New upgrades …
 Meeting rooms
SEMI-upgraded ..
 No more




Laptop borrow from the admin office – cut down 10 minutes
Laptop setup for 10 minutes before meeting so your meeting can
start after that 10 minutes … (unless it is on purpose so you can
escape)
No more hassle to plug here and there …
Double work and cost us time to gossip, which is good too .
New Service - Meeting room upgrades
 You can just bring ONLY yourself to the meeting and
chair the meeting & still perform
+ remote login to your PC
If you’re Geek
enough, you can
remote control
your pc from
Smartphone or
tablet
New Service – Meeting room upgrades
 Why remote is better?
 You’re directly working on your office PC
 No need to write on notepad first and then
retype in your computer.  save paper
 Centralized your work
 How to remote?
 Get your IP and remember it 10.96.1.XXX
 Setup your PC to enable remote login
 Login from other PC to remote control
Web Site update
Web master in 2012
Vincent Loi & Saifuzam
All outdated information if needed to be updated
please send email request to webmaster
Please check accordingly
Grooving@FKE
 Groove now is an obsolete product ….. Improvement in
Microsoft Office 2010
 Now groove is called Share Point in Office 2010
 You can upgrade your MO2010 at ftp.utem.edu.my
Academic Calendar Launching
 A centralized electronic calendar for academicians
reference
 How to use it? Demo realtime -----
Docushare Official Lauching
 A ‘place’ online where we share files among us
 Problem before..
 Lecturer having hard time to find the material and resources
for the teaching when new semester starts
 In & Out of ISO files from the room to make as references
giving problems to the ISO team in file management.
 Other reference materials such as the letter head, AEC files
sharing are not that easy.
Docushare Official Lauching
 Docushare maintenane fee = RM2890/month
 What are the things that we share here?
 Files subjects content electronically
 Standard versionalize files
 Sample letterhead
 Link
http://10.96.1.97:8080/docushare/dsweb
Docushare Official Lauching
 Docushare current file status available
Percentage Complete Scanning Docushare
Percentage
93.33%
93.75%
BEKM
BEKP
77.78%
71.43%
BEKC
BEKE
Docushare Official Lauching
 It is a “helping each other” method
 By the end of the semester, this file will be needed to
be uploaded by the coordinator
1. Teaching Plan
2. Tutorial & Exercise
3. Test 1 and Test 2 with schema
4. Final exam with schema
5. Lab sheet
Launching! @FKE
Why the awareness is important?
 We live in a constant environment upgrades. Brain
and OS of a computer continuously evolves .. Why
can’t we?
Why the awareness is important?
 If disagree, you may want to ask Pusat Kom to
replace your computer with a typewriter and please
do not complaint..  No doubt a typewriter can write
mail too
 Adapting to technologies helping us to simplify
things … towards Work Life Effectiveness (WLE)
2012 Observation MAF – Real time
2009 – 2010
 Zero
2011
 So so … ada, tapi sorok2 sbb malu malu …
2012 Jan - MAF
 1 Desktop
 15 laptops
 3 tablets
 Dozen of smartphones…
 Conclusion -
We had changed and We ICT team do appreciate on your support &
feedback…
Q&A
@FKE