Transcript ORIENTATION BAREIS Orientation  The material presented within this course is for informational and educational purposes only.

ORIENTATION
BAREIS Orientation
 The material presented within this course is for
informational and educational purposes only. It
should not be used to provide guidance to your
customers or clients in lieu of competent, certified
legal advice. All parties involved in the development of
this course shall not be liable for any inappropriate use
of this information beyond the purpose stated above.
As a student, you should understand that it is your
responsibility to adhere to the laws and regulations
pertaining to any aspect of this course and the
materials presented within.
About the Organization
Lesson 1
About the Organization
This lesson focuses on the following topics:
 Welcome
 BAREIS History
 Organizational Structure
 Committee Structure
 BAREIS Membership Requirements
Lesson 1
About the Organization
WELCOME
Welcome to Bay Area Real Estate Information Services, Inc.
(BAREIS)
We’re glad to have you as part of our organization, and as a
new member, this online orientation program was
designed to help you understand the policies and protocol
of BAREIS MLS. Information is critical to your ability to
evaluate, price, and market property. BAREIS MLS is
dedicated to providing you with that information, and
we’re here to assist you in learning how to utilize BAREIS
MLS and related products so that you may reach your full
potential in your career as a real estate professional.
Lesson 1
About the Organization
WELCOME
You have chosen to become a real estate professional
and as a professional, it is your responsibility to be
familiar with:
 The laws that govern your professional license
 The laws that govern the real estate industry and the
transaction you will facilitate
 The rules and regulations of the professional societies
you belong to, including BARIES MLS
Lesson 1
About the Organization
WELCOME
BAREIS is your MLS, a mutual benefit membership corporation
established to own and operate a multiple listing service database.
The MLS is the vehicle for real estate professionals to:
 Establish legal relationships with other real estate professionals to
make a blanket unilateral contractual offer of compensation and
cooperation
 Provide a central database of available properties for the purpose of
appraising and marketing property
 BAREIS does not fix, control, recommend, regulate or maintain
commissions, commission splits or the business models of the
members.
Lesson 1
About the Organization
BAREIS HISTORY
Bay Area Real Estate Information Services (BAREIS)
was created in 1997 through the combined efforts of
five real estate trade organizations in the Bay Area. The
founding organizations were the Marin Association of
REALTORS®, Napa Association of REALTORS®,
Northern Solano Association of REALTORS®, Solano
Association of REALTORS®, and the Sonoma County
Multiple Listing Service.
The organization began full operations
in May of 1998.
Lesson 1
About the Organization
BAREIS HISTORY
In October 2000 the Mendocino County MLS joined
the effort, followed by the Coastal Co-Op Brokers,
representing the southern coast of Mendocino County
and the northern coast of Sonoma County, in
November 2003
BAREIS now serves approximately
8,000 members in five counties:
Marin, Mendocino, Napa, Solano,
and Sonoma
Lesson 1
About the Organization
ORGANIZATIONAL STRUCTURE
The organization is governed by a board of directors, elected by the membership
and made up of BAREIS members. Each year BAREIS holds a general election.
Principal Brokers (class A members) can run for a seat on the board. Associate
Brokers and Sales agents (class C members) can gain a seat on the board if
nominated by the Marin, Napa, Sonoma or Solano County Association of
REALTORS®
Lesson 1
About the Organization
ORGANIZATIONAL STRUCTURE
The mission of BAREIS is to “Deliver the most cost efficient and innovative services
to our members to enhance the value of their business.”
The BAREIS Board of Directors is charged with determining overall policy for the
corporation, managing the assets of the corporation, and establishing the Rules and
Regulations governing the Multiple Listing Service and Membership.
Lesson 1
About the Organization
COMMITTEE STRUCTURE
When formulating policy or establishing rules, the BAREIS Board of Directors seeks
input from the membership through a number of volunteer committees. The
committees are made up of volunteers from throughout the region that help
provide detailed analysis of problems and proposals, and submit recommendations
to the Board of Directors.
Your help is always needed and appreciated.
If you wish to volunteer to serve on a committee,
please contact BAREIS
Lesson 1
About the Organization
COMMITTEE STRUCTURE
A list of the committee members can be found on
www.BAREIS.com
Lesson 1
About the Organization
BAREIS MEMBERSHIP REQUIREMENTS
BAREIS membership consists of “Participants” and
“Subscribers” and they are defined as follows.
Real Estate Subscriber
Administrative Users
Broker Participant
Appraiser Participant
Appraiser Subscriber
Lesson 1
About the Organization
BAREIS MEMBERSHIP REQUIREMENTS
 Broker Participant – An individual that holds a valid
California real estate broker’s license and is a principal,
partner, corporate officer, or branch manager acting on
behalf of a broker, and is capable of offering and
accepting compensation in the capacity of a real estate
broker.
Broker Participant
Lesson 1
About the Organization
BAREIS MEMBERSHIP REQUIREMENTS
 Appraiser Participant – An individual that holds a
valid California appraiser’s certificate or license and is
a principal, partner, corporate officer, or branch
manager acting on behalf of the appraiser participant.
Appraiser Participant
Lesson 1
About the Organization
BAREIS MEMBERSHIP REQUIREMENTS
 Real Estate Subscriber – A California real estate
licensee or broker who is employed or affiliated as an
independent contractor with a Broker Participant.
Real Estate Subscriber
Lesson 1
About the Organization
BAREIS MEMBERSHIP REQUIREMENTS
 Appraiser Subscriber – A California licensed or
certified appraiser who is employed or affiliated as an
independent contractor with an Appraiser Participant.
Appraiser Subscriber
Lesson 1
About the Organization
BAREIS MEMBERSHIP REQUIREMENTS
 Administrative Users – Individuals under the direct
supervision of a Broker, Appraiser or Real Estate Agent
who perform only administrative and clerical tasks
that do not require a real estate license or appraiser’s
certificate or license.
Administrative Users
Lesson 1
About the Organization
BAREIS MEMBERSHIP REQUIREMENTS
 BAREIS uses e-mail and fax
extensively to communicate
with the membership.
BAREIS members are required
to provide full contact
information including a valid
e-mail and fax number to
BAREIS MLS. Your
membership requires you to
accept all communications
from BAREIS.
Lesson 1
About the Organization
BAREIS MEMBERSHIP REQUIREMENTS
 In order to help you
understand BAREIS’ policies
and procedures, all new
members are required to
complete the Orientation to
BAREIS MLS and
Introduction to Rapattoni
training class within 60 days
of becoming a member. This
on-line course satisfies the
orientation requirement.
Lesson 1
RULES
AND
REGULATIONS
LESSON 2
Rules & Regulations
This lesson focuses on the following topics:
•BAREIS 10 Golden rules
•BAREIS Citation and Appeals Policy
LESSON 2
Rules & Regulations
As a condition of membership, all BAREIS
members are required to sign a written
agreement, read, understand and abide by the
Rules & Regulations (including any future
amendments to the rules). A full copy of the rules
is posted on www.BAREIS.com. Members are
provided access to the database for the purpose of
selling and appraising property only. You may not
sell the data, transmit it to others, or provide
access to the data to any other party.
LESSON 2
Rules & Regulations
As a condition of membership, all BAREIS
members are required to sign a written
agreement, read, understand and abide by the
Rules & Regulations (including any future
amendments to the rules). A full copy of the rules
is posted on www.BAREIS.com. Members are
provided access
to the databaseBAREIS
for the purpose
of or
Occasionally,
may add
selling and appraising property only. You may not
modifyitatorule,
at which
point,
sell the data, transmit
others,
or provide
members
are alerted
access to the data
to any other
party. by email and a
bi-monthly newsletter
LESSON 2
Rules & Regulations
BAREIS Rules & Regulations were implemented in an
effort to keep the MLS data as up to date and
accurate as possible. In the event that you feel a rule
has been violated, you can report it anonymously to
BAREIS.
The rules and regulations of the MLS are designed by
the membership to govern the procedures for the use
of the database, listing property, showing property,
making offers, and reporting the sale of property.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
There are key elements of the rules that may help you better
understand these procedures. BAREIS has taken the 10
most important elements of the rules and paraphrased
them into a more condensed version, calling it
BARIES 10 Golden Rules
BAREIS 10 Golden Rules does not replace the
complete set of BAREIS Rules & Regulations
(available for viewing on www.BAREIS.com)
but offer an abbreviated view of the key
elements.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
Protect the value of your MLS database. Use,
display and downloading of data may only be done
per rules.
Providing MLS information to anyone other than a
client or another BAREIS member diminishes the
value of your database. People come to you
because YOU have the information. The purpose of
the database is to support sales presentations,
determine value and sell property.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
Do not provide unauthorized access to the MLS
database.
There is a great deal of private and confidential
information in our database. Your Agent ID,
Password, and Authenticated Questions & Answers
are NOT to be shared with anyone, not a family
member, or someone you may employ, such as an
office assistant, or a vendor creating a Website.
BAREIS has a special membership rate for nonlicensed assistants.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
You must have a valid listing agreement prior to
entering a listing into the MLS database. Any
listing modification must be authorized by the
seller in writing.
BAREIS accepts exclusive right to sell, exclusive
agency, open and probate listings. Your listings
must be in writing to enter a property in the
database. Verbal agreements are not adequate.
Upon request, you must be able to supply to
BAREIS written documentation (i.e. a listing
agreement). When a listing date is to be extended
past its expiration date, you must have the
extension in writing as well.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
Representation about property must be truthful.
Any information entered in the MLS must be
accurate and truthful. Both the Department of Real
Estate and the Statute of Frauds requires all your
representations about property listed in the MLS be
truthful and accurate. The MLS is a research
database. Accuracy is critical to the ability of others
to find property, and to appraise, or compile CMAs.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
Listings must be entered in the MLS database within 3 business days.
All residential, multi-unit 2-4, lots & land, and mobile/floating home
listings are required to be entered within 3 business days of executing the
listing agreement. This rule does not apply to multi unit 5+, commercial,
and business opportunity or leases. All modifications and changes to the
listing must be entered within 3 business days.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
If the seller chooses not to place the listing in BAREIS MLS within 3
business days, or does not want the property to be shown after it has been
placed on BAREIS MLS, an Authorization to Exclude must be signed by
the seller and submitted to BAREIS. The Authorization to Exclude form
can be found on Rapattoni under Links - Links & Documents BAREIS.com
Forms & Lists – Listing Input - Exclude Listings.
For additional information on excluded listings, please consult the Proper
Use of Authorization to Exclude flyer available on Rapattoni under
Links - Links & Documents BAREIS.com Forms & Lists – Listing Input Exclude Listings – Use of Authorization to Exclude.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
When a listing has been excluded from the MLS, it can still be added to
the database within 10 days of the closing date for comparable purposes
and determining property values. The buyer and the seller must grant
permission to the listing agent or selling agent for the comparable sale to
be posted to the MLS. The agent must submit to BAREIS the “Permission
to Post” form with the buyer and seller’s signatures.
LESSON 2
Rules & Regulations
The “Permission to Post” form is available on the Rapattoni system under the
Links – Links & Documents – BAREIS.com Forms & Lists
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
Your listings must provide accurate information: changes in status or price,
reporting correct selling details, and correcting errors and omissions must
be done within 3 business days of the change taking effect.
Imagine how frustrating it is when an agent takes a client to see a
four bedroom home that turns out to be a three bedroom home.
Or, when an agent attempts to show a property that has sold or is
no longer available.
When any change is made to a listing the change must be entered
in the database within 3 business days. Your listings must reflect
the correct status of the property. When a contract to purchase is
accepted on a listing the status must be changed from Active to
Contingent or Pending, and when the sale closes it must be
changed to Sold within 3 business days.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
When checking off features of the property, if you’re not sure of
something, leave it blank. You can always come back to the listing and add
it later. For example: if you’re not sure that the seller wants to include the
washer and dryer with the sale of the house, don’t guess. Accuracy of each
field is critical (e.g. condo cannot go under single family). The listing
broker is responsible for truthfulness. Check your listing after it’s entered
for accuracy!
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
In the event that you have a listing you feel should appear in more than one
property category (e.g. commercial with living quarters), area or county,
please refer to the Secondary Listings Guidelines available on Rapattoni –
Links – Links & documents – BAREIS.com Forms & Lists – Listing Input –
Listing Guidelines
If you feel that the listing meets at least one of the criteria in the Guidelines, you
will then need to follow the instructions for submitting a duplicate listing request
to BAREIS.
LESSON 2
BAREIS 10 GOLDEN RULES
Fields in the MLS database may only contain the proper data.
All fields in the database are reserved for a specific purpose and specific
information. Entering inappropriate data in a field corrupts the database
and may result in your listing not showing up if the field is searched.
Be especially careful with the Property Description / Public Remarks,
because they are transmitted to a number of public Internet sites, IDX
Broker sites, and all client reports. Your peers are often uncomfortable
sending listings to their clients that contain other agents’ phone numbers
and other contact information.
Rules & Regulations
BAREIS 10 GOLDEN RULES
The Property Description / Public Remarks may not contain any of the
following:
Security, alarm codes, or vacancy information
Phone and fax numbers
Company names, including title companies
Agent names
Website or virtual tour links or e-mail addresses
Confidential agent remarks (e.g. property is vacant 9 – noon)
Information regarding purchase price or financing
Any information beyond a physical description of the property and
home.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
You may not use an offer to purchase to modify the unilateral commission
offer posted on the MLS database.
The unilateral offer of compensation posted in the MLS by a listing broker
is an unconditional offer of payment to all members of BAREIS that you
must pay to another member in the event a member sells your listing. You
may not use the presentation of an offer to purchase conditional on
changing that offer of compensation. Any modification to that offer
between brokers must be made in advance in writing.
A listing broker may change a unilateral offer of compensation by posting
the change on the MLS. Offers submitted after that date, are subject to the
modified commission offer.
LESSON 2
BAREIS 10 GOLDEN RULES
There are restrictions on how you use the listing data of other brokers. You
may not advertise on market listings belonging to another agent or broker
without consent of your broker and the listing broker.
Other than your own listings, you may not pull listing information on
other brokers’ listings in the MLS database for mass public advertising in
any way, shape, or form (i.e. printed media including flyers, radio, TV,
Internet, etc.) unless granted permission by the listing broker.
If your broker has agreed to participate in the IDX/Reciprocal/Cooperative
Advertising program, you then have the ability to create an IDX (Internet
Data Exchange) link through the Rapattoni system and add it to your
Website. Members must be compliant in how listings are displayed on
their Website, thus the use of an IDX link or using a vendor that has signed
a licensing agreement with BAREIS is recommended.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
You can include sold properties in your marketing materials as long as the
following disclaimer is included:
This information is based on sales reported in Bay Area Real Estate
Information Services, Inc. (BAREIS) and is not verified and is subject to
change. Listings represented may not have been listed or sold by
(agent/firm name).
Many brokers have granted permission for their listings to be included in
Internet Data Exchange (IDX) broker Websites. BAREIS has very stringent
rules regarding the creation of Websites using information from the MLS
database. BAREIS does authorize access to vendors for the purpose of
creating agent or office Websites. However, the vendor must first be
approved by BAREIS, and is required to sign a licensing agreement for
access to the database.
For more information on creating a Website, please go to
www.BAREIS.com and read the Websites page.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
When showing property and submitting an offer, it is extremely
important that you follow the Confidential/Showing Instructions
posted by the listing broker.
Protecting the privacy and security of the sellers is paramount.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
Properties with lockboxes do not give free reign to enter.
When the showing instructions state that you cannot
enter the property without an appointment, you must
make an appointment. When a tenant needs 24 hours
notice, you must give 24 hour notice. And please, always
note any special considerations stated for pets.
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
The following confidential listing information cannot be
reproduced or given to a client or non-member without the written
permission from the listing broker:
•Property owner’s name, phone number, and address (if different from the
listed property)
•Instructions or remarks intended for cooperating brokers, including, but
not limited to, showing instructions including any references to a lockbox,
burglar alarm or any security system, or to the vacancy of the property
•Type of listing (exclusive agency, exclusive right to sell, open and probate)
•Compensation or bonuses offered to cooperating brokers
•Other information which goes beyond a description of the property
LESSON 2
Rules & Regulations
BAREIS 10 GOLDEN RULES
The following confidential listing information cannot be
reproduced or given to a client or non-member without the written
permission from the listing broker:
•Property owner’s name, phone number, and address (if different from the
listed property)
There are both Federal and State laws
addressing
Privacy issues.
BAREISbrokers,
has posted
•Instructions
or remarks intended
for cooperating
including, but
statements
forincluding
both the
public
not limited privacy
to, showing
instructions
anygeneral
references
to a lockbox,
burglar alarm
or any
system,
to the vacancy of the property
and
oursecurity
members
onor www.BAREIS.com
and
www.GreatHomes.org
•Type of listing (exclusive agency, exclusive right to sell, open and probate)
•Compensation or bonuses offered to cooperating brokers
•Other information which goes beyond a description of the property
LESSON 2
Rules & Regulations
BAREIS CITATION AND APPEALS POLICY
For a list of fines, see www.BAREIS.com - Rules.
If the fine is not paid within 14 days, the fine will be added to your account.
The total balance must be paid by the statement due date or all MLS
privileges will be suspended including access to the MLS database and
lockbox privileges.
LESSON 2
Rules & Regulations
BAREIS CITATION AND APPEALS POLICY
For a list of fines, see www.BAREIS.com - Rules.
If the fine is not paid within 14 days, the fine will be added to your account.
The total balance
mustnote
be paid
by the
Please
that
in statement
the casedue
of date
a or all MLS
privileges will be suspended including access to the MLS database and
broker, MLS privileges will be
lockbox privileges.
terminated for the broker as well as all
agents within his or her office.
LESSON 2
Rules & Regulations
BAREIS CITATION AND APPEALS POLICY
A BAREIS member may request an appeal for a rules violation citation.
If a member desires to appeal the citation, the member must complete
the online orientation again, pay the fine, and then submit a letter with
an explanation of the reason for the appeal within 14 days of the Notice
of Citation letter.
If a BAREIS member incurs three rules violations within a
12-month period that result in fines, BAREIS may set a hearing
to determine if membership should be suspended or
terminated.
LESSON 2
Rules & Regulations
CHANGING OFFICES
A member that changes to a new office needs to notify BAREIS of their
relocation in writing. It is necessary to inform BAREIS so that the correct
office, location and contact information can appear on their listings and
Agent/Office roster on the MLS database and the public Websites in
which BAREIS participates.
An Agent Change form is available on Links – Links & Documents –
BAREIS.com Forms & Lists – Membership
The form must be signed by the broker or authorized signer for the
office.
LESSON 2
Rules & Regulations
CHANGING OFFICES
Under California law, listings belong to the broker. If you are an agent
changing brokers, it is ultimately the listing broker’s decision as to whether
an agent’s listing(s) may be transferred to the new office. When an agent
changes offices, both the former broker and new broker are required to
submit an Agent Change Form to BAREIS. To approve the transfer of
listings, the listing broker must submit a Listing Transfer Form with both
the receiving and releasing broker signatures.
These forms can also be found on the membership page of BAREIS.com.
LESSON 2
Rules & Regulations
CHANGING OFFICES
BAREIS staff will not move or modify any listings without the specific
written permission of both brokers.
When listings are not transferred with the departing agent, the listing
broker is responsible for changing the departing agent name on the listing
to either his or her own name, or to another agent within his or her office.
LESSON 2
BILLING FOR SERVICES
LESSON FOCUS
This lesson focuses on the following topics:
BILLING PROCEDURE
AGENT/OFFICE ADMINISTRATIVE ASSISTANTS
LATE FEES
Lesson 3
Billing for Services
BILLING PROCEDURE
BAREIS service fees are billed quarterly. Payments can be sent to BAREIS or
taken to any BAREIS service center. Payments are accepted in the form of:
Cash
Check
Visa or Mastercard
Pay on-line through the Rapattoni system. On the Home Page
Click “Pay BAREIS”
Lesson 3
Billing for Services
BILLING PROCEDURE
Invoices are mailed a month in advance of the due date and fees are due on
the due date. The rate that BAREIS is charged by the vendor of the MLS
database system is based on the number of members with access. In order
to determine what BAREIS is charged, an accurate number of subscribers is
needed prior to the beginning of the quarter.
Information on the payment terms is available
on the reverse side of your invoice.
Lesson 3
Billing for Services
AGENT/OFFICE ADMINISTRATIVE ASSISTANTS
Everyone that accesses the database must use their own unique log in information,
i.e. Agent ID, password, & participation in Adaptive Authentication. For the purpose
of keeping the data secure, brokers and agents that employ administrative assistants
(administrative users) who access the BARIES database must register those
assistants to receive their own log-in (Agent ID), password, and participation in
Adaptive Authentication to access the MLS database. When an assistant terminates
employment, BAREIS must be notified of this change in order to maintain security
of the system.
Lesson 3
Billing for Services
AGENT/OFFICE ADMINISTRATIVE ASSISTANTS
Please bear in mind, permitting others to use your log-in ID and password is
providing unauthorized access to the data and carries a $1000 fine for the first
offense and possible termination of your MLS services (including lockbox access) for
the second offense. Please make sure all of your administrative users and assistants
are properly registered if they access the MLS.
Membership applications can be found on www.BAREIS.com
Lesson 3
Billing for Services
LATE FEES
Accounts not paid by the due date will have a
$25 late fee added. Accounts delinquent for 15
days beyond the due date will have all MLS
services suspended (including lockbox access)
and an additional $25 reactivation fee will be
added.
Lesson 3
MLS SERVICES
Lesson 4
MLS Services
LESSON FOCUS
This lesson focuses on the following topics:
Hands on training
Tech Support
Communications
Listing Services
Third Party Software
BAREIS Offices and Service Centers
Lesson 4
MLS Services
HANDS-ON TRAINING
Hands-on introductory training classes on the MLS are available
in all 5 counties within BAREIS service region. A two-month
training schedule for each county is available on BAREIS.com
along with the Training Reservation process.
This can be found from Rapattoni – Links – Links & Documents –
BAREIS.com Forms & Lists – Support - Training
Lesson 4
MLS Services
HANDS-ON TRAINING
BAREIS training classes are free
of charge, yet there is a refundable $40 reservation deposit
to be secured by a credit card.
This fee will be charged to your
credit card if you fail to attend
the class. You may cancel a
reservation, up to 24 hours before
the class. Due to the limited
number of seats available, “walk
ins” will not be admitted. To
secure a seat in a training class,
register online through
www.BAREIS.com.
Lesson 4
MLS Services
TECHNICAL SUPPORT
There are several ways to get answers to most of your technical support questions by
going to the Help button – Online Help are common questions and answers –
Feature Spotlights are short movies on certain topics – Support Center will take you
to the Rapattoni Support Center where you can call the number listed or e-mail your
question. When calling Rapattoni Support they will ask for your support ID number.
BAREIS members all share the same Support ID 3719.
The Rapattoni Call Center
Hours are:
Monday – Friday, 6 am to 5 pm
Saturday, 7 am t0 3 pm
Lesson 4
MLS Services
TECHNICAL SUPPORT
BAREIS training staff also provides technical support during office hours when they
are not training. Rapattoni handles tech support calls that involve the functionality of
the Rapattoni system. BAREIS staff will provide assistance on other issues.
Contact BAREIS staff under Links – Links & Documents – BAREIS.com Forms & Lists
– Support – Contact BAREIS
Lesson 4
MLS Services
TECHNICAL SUPPORT
If you need to make an immediate change to a listing and do not have a
computer available, or the system is not allowing you to make the change,
submit a Listing Change Form to BAREIS (Rapattoni will not modify listings for you.)
Listing change forms can be found at Links – Links & Documents – BAREIS.com Forms
Lists – Listing Input – Listing change form
Questions
regarding
third party
software and
the public
Websites in
which BAREIS
participates
should be
referred to the
vendor or to
BAREIS.
Lesson 4
MLS Services
COMMUNICATIONS
BAREIS preferred method of communication is through e-mail. Please remember,
you are required to provide full contact information including a valid e-mail and fax
number to BAREIS MLS and your membership requires you to accept all
communications from BAREIS.
In an effort to keep members informed and up to date on changes within the
organization and the MLS database, BAREIS has several means of communications.
A newsletter, BAREIS News, is e-mailed to all members and posted on BAREIS.com
bi-monthly.
Lesson 4
MLS Services
COMMUNICATIONS
BAREIS.com is a public Website that caters both to the needs
of BAREIS members and those inquiring to become members.
The site Includes:
Membership Information
Listing Input
BAREIS Rules & Regulations
Tour Information
Lockbox & Key Information
Support/Training
Websites
Statistics
Information on our Data Share Program
MLS System
Tax Records
Our Public MLS www.greathomes.org
Market Analysis
Contract Forms
Lesson 4
MLS Services
COMMUNICATIONS
DATA SHARE
Direct membership level access to 7 MLS systems covering 25 Counties and
55,000+ real estate professionals.
Lesson 4
MLS Services
COMMUNICATIONS
MARKET ANALYSIS
Easy to use market trend information and pricing analysis.
View reports showing current, historical and seasonal trends
in real estate pricing, inventory and days-on market analysis.
Lesson 4
MLS Services
COMMUNICATIONS
Public MLS
www.GreatHomes.org is a public website that leads the public to you!
With over 1,000,000 page views a month, GreatHomes.org® offers the
general public up to date home information, agent information, open
house locations, market statistics and home valuation tools.
Lesson 4
MLS Services
COMMUNICATIONS
Tax Records
CoreLogic® Realist 2 public records system combines expanded
public record data with MLS listing content and local market information.
Realist 2 offers new and enhanced reports, advanced mapping capabilities,
market trend and property boundary layers. Tax records are available for
the entire state of California.
Lesson 4
MLS Services
COMMUNICATIONS
These notices appear when members log on to the MLS
database. An archive of Broadcast Notices can also be viewed
by clicking on ADMIN and selecting View Broadcast Notices
and then entering a data range.
Lesson 4
MLS Services
LISTING SERVICES
Listing Input
When a real estate agent joins BAREIS MLS, their broker
determines whether to give the agent access to the portion of
the Rapattoni system that includes loading listings into the
MLS database. (Some offices/companies have staff that enters
the listings for the agents.) In most cases, the listing agent or
his/her assistant are responsible for entering their own
listings; this is referred to as a Broker-Loaded listing.
Lesson 4
MLS Services
LISTING SERVICES
Listing Input
In the event that you are away from your computer or have a computer
malfunction, BAREIS staff is available to enter new listings and make
changes to existing listings.
The following fees apply:
BAREIS Staff-Loaded Listing $25.00
For BAREIS staff to enter your listing, you must submit a completed listing input sheet. The
listing will be maintained upon written instructions to staff until either the property sells or the
listing expires. The fee will be billed on your quarterly statement.
Status Change/Listing Change (broker-loaded listing only) $5.00
When BAREIS staff makes a change to a Broker-Loaded listing, the $5 fee will be billed to your
quarterly statement.
BAREIS Staff-Loaded Additional Photos
The first photo is free, additional photos loaded by BAREIS staff will be billed on your
quarterly statement.
Lesson 4
MLS Services
LISTING SERVICES
Reciprocal Listings
If you have a listing that is not within the BAREIS service
region, you can still enter it into the BAREIS MLS
database. In some cases the listing can also be entered
into the MLS database of the region where the listing
actually exists. This is called a Reciprocal Listing.
Reciprocal listings are only accepted by out of area MLSs
that participate in the Reciprocal Agreement Program.
Lesson 4
MLS Services
LISTING SERVICES
Reciprocal Listings
The Reciprocal Agreement Program only allows a listing to be entered into a
participating MLS’s database; it does not give access to their database. A nominal
fee is charged, and the fee is determined by each individual participating MLS.
For more information on Reciprocal Listings, please to go Links – Links &
Documents – BAREIS.com Forms & Lists – Listing Input – Reciprocal Listings
Lesson 4
MLS Services
LISTING SERVICES
Reciprocal Listings
BAREIS requires a minimum of 1 photo or graphic image best depicting the
exterior of the subject property to be attached to the listing within 3 business days
of entering the listing unless the seller signs an Authorization to Exclude form.
Photos can be uploaded during listing input or BAREIS can load a photo for you.
The first photo is free, additional photos loaded by
BAREIS staff will be billed on your quarterly statement.
Lesson 4
MLS Services
LISTING SERVICES
PUBLIC WEBSITES
When a listing is loaded into the BAREIS MLS database, the listing agent, in
conjunction with the seller, has the option of having the listing appear on the
public Websites in which BAREIS MLS participates. During listing load the
listing agent has the choice of including the full listing address or a partial
address (county, city, and zip code only).
Lesson 4
MLS Services
LISTING SERVICES
PUBLIC WEBSITES
BAREIS participation on public websites may include the following:
www.PacificSun.com
www.GreatHomes.org This website is owned and operated by BAREIS MLS
www.HomeSeekers.com
www.NapaValleyRegister.com
www.PressDemocrat.com
http://Norcalmls.rapmls.com
www.Realtor.com
A flyer showing the participating public Websites, along with the property categories
and statuses they display can be found on Rapattoni – Links – Links & Documents –
BARIES.com Forms & Lists - Websites – Public Websites – Participating Public Websites
Lesson 4
MLS Services
LISTING SERVICES
AGENT WEBSITES
BAREIS members can create their own Websites or through a vendor.
An agent Website can be linked and/or framed to www.GreatHomes.org. If you
wish to “frame” greathomes.org, simply send an e-mail to [email protected]
and request permission to frame the site. There is no charge; use of the site
is a benefit of your membership in BAREIS MLS.
If a member wishes to include all of the MLS listings on their Website without
framing or using a link to www.GreatHomes.org, their broker must have opted in
to the IDX Reciprocal/Cooperative Advertising Agreement. This is a program in
which brokers may give each other permission to advertise cooperating brokers’
listings in their public Websites. In no case may you display another broker’s listing
without their permission
For more information on creating a Website, please go to
www.BAREIS.com – Websites – Brokers - and read the IDX pages
Lesson 4
MLS Services
LISTING SERVICES
THIRD PARTY SOFTWARE
Often BAREIS has negotiated with vendors of real estate related software, to offer
their products to BAREIS members at a reduced price or as an added benefit of
BAREIS membership.
The following vendor’s products are available to BAREIS members:
Access to Rapattoni for Wireless Devices http://norcalmls.rapmls.com/pda
Clarus MarketMetrics
CoreLogic - RealAVM TM
Supra - Linking your i-Box to your listing
TrueForms – Professional Publishing Real Estate Contracts
From time to time, BAREIS approved vendors may contact you with updates on these
products. If you do not wish to receive these messages, click on the vendor’s UNSUBSCRIBE link
(in the vendor’s e-mailed message) and have your e-mail address removed from their
Distribution list.
Lesson 4
MLS Services
LISTING SERVICES
BAREIS OFFICE & SERVICE CENTERS
BAREIS has local offices available to assist you. For a list of BAREIS Offices
and Service Centers along with the services provided at each location, directions
and a list of staff, please go to www.BAREIS.com - Support – Contact BAREIS
Lesson 4
UPDATE
Data Share Programs – Single Sign-On Access
In early 2007 BAREIS MLS®, MetroList® and the San Francisco Association of REALTORS® launched a data
share and open access program between the three MLSs. MLSListings Inc.® participation in this program
began in the first quarter of 2009. Access to the East Bay counties of Contra Costa and Alameda became
available in mid March 2010. Through Single Sign-On (SSO) technology, real estate professionals that are
a member of at least one of the above mentioned MLSs can enter properties for sale or lease and access
listing data in the counties serviced by these MLSs. Currently, coverage includes the following counties:
Alameda
Contra Costa
El Dorado
Lake
Marin
Mendocino
Merced
Monterey
Napa
No. San Mateo
Placer
Sacramento
San Benito
San Francisco
San Joaquin
San Jose
San Mateo
Santa Cruz
Solano
Sonoma
Stanislaus
Yolo
In addition to direct access to the seven MLSs a combined database known as Quattro is available for
searching all data in one place.
Please note that when you are in a reciprocal MLS you must abide by the Rules and
Regulations of that MLS.
UPDATE
Data Share Programs – Single Sign-On Access
To access MetroList®, San Francisco Association of Realtors®, Quattro, MLS
Listings Inc.®, or MAXEBRD® (East Bay), Log onto BAREIS MLS® and then click on
Links – Single Sign On – and then the MLS’s corresponding graphic.
You can also sign in directly from the
Home Page on Rapattoni
SUMMARY
Thank you for participating in BAREIS online orientation. We’re glad you’ve joined this
organization and we hope the information provided to you will benefit you as a member of
BAREIS MLS.
Let’s recap what you’ve learned today.
BAREIS service region includes Marin, Mendocino, Napa, Solano and Sonoma counties.
You are obligated to know the rules and regulations and abide by them.
BAREIS members are required to provide a valid fax and e-mail address and accept all
communications from BAREIS.
Invoices for BAREIS service fees are mailed a month in advance and there is no grace period
beyond the due date.
BAREIS offers free hands-on training for the MLS system and other related products.
When changing offices, members are required to notify BAREIS of their relocation in writing.
We realize that the information just provided to you may seem like a lot to comprehend
and retain. To help, we encourage you to make use of the tools BAREIS has created to
assist you (training classes, newsletters, Websites, etc.) and to call us with any
questions and concerns that you may have.
BAREIS staff looks forward to a long and pleasant relationship with you as a member.