Transcript Grading Your Sections Updated 4/14/2011 Grade Collection System Changes • Grade entry at any time based on the section’s calendar (beginning/ending dates) • File upload.

Grading Your Sections
Updated 4/14/2011
Grade Collection System Changes
• Grade entry at any time based on the
section’s calendar (beginning/ending dates)
• File upload option allows multiple sections
to be uploaded from one spreadsheet
• Future Enhancement – online change of
grade process
Reminders Before Grading
• Compare your grade roster with the grade
roster online
– Check for added or dropped students
• Know the Calendar Grading Dates for your
gradable sections
– Grading always opens on Friday at 8:00 a.m.
– Grading always closes on Monday at NOON
– Grading period is ten days long
Sign on to my.ufl.edu
Sign on my.ufl.edu
• Click on My Self
Service
Click on Enter Grades
Open Grades Folder
Click to open “Collection” folder.
Click on “Grade-A-Gator” to begin grading
Sign into System
Click to open Grade Input System
Authorization Security Check
• When you sign into Grade-A-Gator, you
will be asked to certify that you have
completed the FERPA Basics training:
– “Your acceptance below certifies that you
have completed UF Privacy Office FERPA
Training”
– You will need to retake this training every
twelve months
– Click on the ACCEPT button to enter the
grades system
Choose Term to Grade
Choose Term to display sections
available to grade
Grades Calendar Displayed
Gradable Sections Listed
This is the grader’s personal display of sections to grade.
Click on the section number to be graded.
Input Grades
Choose grade from drop down menu.
Only valid grade choices will display.
Writing Requirement (GR) sections will have two grade components
- Academic and Met/Not Met the writing requirement.
Saving Entered Grades
You must click “Save Grades” before exiting the page.
You do not need to have all grades entered to use the “Save Grades”
function.
This function allows you to return to the grades system as needed.
Adding a Student Not on Roster
Add the UFID and Grade; then click “Add a Student”
Students will not be added to the official roster until registration
Has been verified by staff in the Registrar’s Office
Error Message When You Finalize
If you failed to enter grades and clicked “Finalize”, you will receive this
message and a chance to enter grades before the final submit.
You do not need to grade the students. If you finalize without a grade, an “N*
will be assigned. Requires paper change of grade form to correct after
grading period closes.
Not Graded (continued)
If you Finalize with No Grades, the Grade Roster will appear
with the words “Not Graded” in the Grade column.
If this was an error, have department grade coordinator contact the
Grades Help Line to re-open the section for grading.
Finish Grading
After the grades have been submitted, Click “Finalize Grades” button
to complete the grading process.
My Graded Sections
You will be able to see the status of all your sections in an open
grading period – both finalized and partially graded. You may print or
finalize sections from this view.
Using File Upload
Using File Upload
Enter Grades Input System
– Open Grades Folder
– Click on Collection Folder
– Click on Grade-A-Gator
Using File Upload
Create Spreadsheet
Click “Download My Sections”
To Create Spreadsheet
If you already have a spreadsheet, you do not need to create another one.
Using File Upload
Instructions Verification
Click on “I Understand” to continue.
Mark Sections and Download
Click after
selecting
sections
to grade
You can
select
multiple
sections
from
different
courses
Save Your CSV File
Click Save – You cannot upload grades by using the “Open”
option because you must save the spreadsheet as a csv file.
Saving File (continued)
The file must be saved as a “.csv” file (the default will be eaglec.csv or eaglec-1.csv if
you have already downloaded previous classrolls for grading). Click “Save”.
Once Download Complete-Open
Click “Open” here. Excel should start automatically if it is installed
on your computer.
Spreadsheet Configuration
Note: all
sections will
appear on
same
page/file
(even from
different
courses)
Students who withdrew or dropped
with fee liability will NOT appear on
the downloaded roster. The ‘W’
grade is ‘preloaded’ to the final
grade roster.
Only the
Grade
Column “D”
and Writing
Requirement
Column “F”
should be
altered
UFID
Section
Name
Grade Credits Writing Requirement (GR)
Enter Valid Grades and Save
Enter valid grade codes for each student and save as a .csv file.
S/U option will be verified during the upload process.
Saving File
If you get this message, click yes.
Upload Your Sections
Click “Upload My Sections”.
Find and Upload File
1. Click “Browse”,
and select the
correct file for
upload
2. Select the
sections on your
file.
3. When steps
one and two are
completed, click
“Upload file”
Status of Graded Upload Sections
View Summary Information and Percentage Completed.
Modify a Section Before Finalizing
If you need to change a grade, click on the section number.
Grading Complete? Finalize
When a section if fully graded, click on “Finalize”. Once finalized, a section
cannot be updated unless it is reopened. Grade coordinators can request
assistance from the Registrar’s Office.
Errors In Your Upload File
Error messages will display;
view errors by clicking on the relevant section.
Errors Displayed
Errors will be highlighted.
To make corrections, click “Enter Grades.”
Correcting Errors
Enter correct grades, “Save grades”, and “Finalize” when all grades entered.
Student Missing From Roster?
Click “Add A Student”
Complete Add A Student Process
Enter student’s UFID and grade here, then click “Add Student”. The
Registrar’s Office will validate the student’s information.
THANK YOU
• Without you the grades collection process
would not be successful!