Transcript On-Campus Employment, Social Security Numbers, & ITINs On-Campus Employment ESF students may work on either the ESF or SU campus • Work must provide.

On-Campus Employment,
Social Security Numbers, & ITINs
On-Campus Employment
ESF students may work on either the ESF or SU campus
• Work must provide direct services to ESF/SU students
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https://www.sujobopps.com
• Job cannot be a Federal Work Study job
• You must be enrolled full-time (or an authorized equivalent) and
maintaining valid immigration status
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12 credits (undergrad and grad without assistantship/fellowship)
9 credits for students with assistantships or fellowships
• You must receive a job offer and have permission to work
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If you are a J-1 student with a DS-2019 issued by ESF, complete the J-1 student OnCampus Employment Authorization Form and submit to OIE
If J-1 student sponsored by an organization other than ESF, obtain a letter from
your sponsor approving your on-campus employment
• You must complete the I-9 Process before beginning employment
- Working on ESF Campus: Human Resources (216 Bray Hall)
- Working on SU Campus: Human Resources (210 Steele Hall)
• You must obtain a Social Security Number from Social Security
Administration and submit a copy to HR
On-Campus Employment Eligibility
On-Campus Employment Limitations:
You may only work 20 hours/ week while school is in session
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May hold more than one job on campus as long as the cumulative number of
hours worked does not exceed 20 hrs/week
On-campus employment and CPT: Limited to 20 hours of work a week
cumulatively
You may work full-time (typically 40 hours/week) during authorized
school breaks.
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Spring Break: March 11-18, 2012
Summer Break: May 11- August 26, 2012
Thanksgiving Break: November 18-25, 2012
Winter Break: December 15, 2012- January 13, 2013
Off-Campus Employment is only authorized for:
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F-1 Curricular Practical Training (CPT)
F-1 Optional Practical Training (OPT)
J-1 Academic Training
Severe Economic Hardship Employment
The I-9 Process at ESF
All U.S. employers are required to verify the identity and employment
eligibility of all new employees—citizens and non-citizens alike—and
retain I-9 files for everyone they hire in the US.
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Even if you already have a Social Security Number (SSN), you must still
complete the I-9 process with any new employer.
Bring the following documents to Human Resources (216 Bray Hall)
prior to the start date of your employment:
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Original I-20/DS-2019; Passport; I-94 Card; Visa
SSN card (if you have one)
J-1 students with an ESF DS-2019: Also bring a J-1 On-Campus Employment
Authorization Form and have HR complete it
If you do not have a SSN, have HR complete the appropriate Social
Security Memo with your job information and print on ESF letterhead
Your I-9 will remain valid until the end date indicated on your I-20 or DS-2019; if
you extend your I-20/ DS-2019, you must bring your extended document to HR so
that they can make a copy and update your I-9 accordingly.
I-9 Process at Syracuse University
• Have your future employer complete Section A of the Social Security
Memo (SU on-campus job) and print on department letterhead
• Bring the following documents to SU’s Human Resources (210 Steele
Hall) in order to complete the I-9 process and obtain endorsement in
Section B.
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Social Security Memo (SU on-campus job) endorsed by on-campus employer
Original I-20/DS-2019, passport, I-94 card, & Social Security Card, if you have
one
If you are a sponsored J-1 student (Fulbright, Ford Fellow, etc.), also submit a
letter from J-1 sponsor approving on-campus work
J-1 students with an ESF DS-2019: Also bring a J-1 On-Campus Employment
Authorization Form and have HR complete it
• For tax purposes, complete the Non-Resident Alien Information Form online
necessary to verify eligibility for a tax withholding exemption
(https://fnis.windstar.cc/syracuse/ )
* I-9 is valid until program end date. If you shorten/extend your program,
bring your new I-20/DS-2019 to Human Resources for I-9 update. *
Obtaining a SSN
To be eligible to apply for a Social Security Number, you must be
employed or have a promise of employment noted on a SSN Memo
• Bring SSN Memo endorsed by HR during your I-9 to OIE (302 Bray Hall)
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J-1 students submit the On-Campus Employment Authorization Form or letter from
your J-1 sponsor approving the on-campus work
• OIE will endorse the bottom of the form to certify your F-1/J-1 status
Must be more than 10 days since you entered the US and 3 days since your SEVIS
record was registered in order to apply for a SSN.
Apply at the Social Security Office (Federal Building--100 S. Clinton St., 4th Floor)
• Bring your most recent I-20/DS-2019 with an entry stamp, passport, visa, I-94 card and
endorsed SSN Memo
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• Submit copy of SSN Application Receipt with your SU ID# on it to OIE
• Once you receive a Social Security Card, submit the following depending upon the
campus you are employed on:
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Working on the ESF Campus: Original SSN card to Human Resources so a copy can be
made and a copy of the SSN card to OIE (can scan and submit by email)
Working on the SU Campus: Copy of your SSN card with SU ID # written on it to SY
Payroll Office (210 Steele Hall) and a copy of the SSN card to OIE (can scan and submit
by email)
ITINs: Individual Tax Payer Identification
Numbers
An ITIN is a nine-digit tax processing number issued by the Internal
Revenue Service (IRS). The IRS issues ITINs to individuals who
foreign nationals and others who have federal tax reporting or filing
requirements and do not qualify for SSNs.
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ITINs are for federal tax reporting only, and are not intended to
serve any other purpose.
An ITIN does not authorize work in the U.S. or provide eligibility
for Social Security benefits or the Earned Income Tax Credit.
F-1 and J-1 students who 1) receive income through grants and
scholarships from US sources; or 2) are funded by their home
government and 3) will not be securing employment or seeking
payment for services performed in the U.S. may apply for an ITIN.
ITIN Application for Sponsored
Students
• Obtain an ITIN support letter from your sponsor
• Request an ESF support letter by submitting your sponsor’s ITIN
support letter to the ESF Office of International Education.
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Identify the exception you are filing under (e.g., 2(b) or 2(c) Scholarships,
Fellowships, and Grants) and whether you will be claiming a tax treaty benefit
• Apply for an ITIN: IRS office, Federal Building, 100 S. Clinton Street, 11 Floor
Take the ITIN Letter from your sponsor and OIE, your original passport, I20/DS-2019, visa and I-94 card
You will need to fill out a W-7 Application for an ITIN to submit to the IRS
Office: http://www.irs.gov/pub/irs-pdf/fw7.pdf
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W-7 Form Instructions: http://www.irs.gov/pub/irs-pdf/iw7.pdf
Under the Eligibility Section of the W-7 Form, select both “F” and “H. Other”
and enter one of the valid exceptions listed on pages 6-8 of the W-7
Instructions. In most instances, a F-1 or J-1 student on a US grant,
scholarship or stipend will be eligible under Exceptions 2(b) or 2(c) on page 7
of the W-7 Instructions.
• After receiving your ITIN approval letter, submit 1 copy to OIE
W-7 Form
Map to the Federal Building
2012 Taxes (to be filed after Jan 2013)
• All nonresident aliens must file the Form 8843 regardless of
whether or not they received income in the U.S. if they were:
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In the U.S. during the 2011 calendar year, and
In F-1, F-2, J-1, J-2, M-1, M-2, Q-1, or Q-2 visa status
• Nonresident aliens who have earned or received income in the
U.S. (e.g., payment for employment, scholarships, stipends) may
be required to file additional federal and NY State tax forms.
• Tax Documentation must be postmarked by April 15, 2013
• Additional Resources:
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http://www.esf.edu/international/taxes.htm
CINTAX: Complete International Tax Preparation Software (FREE!)
SCIS Tax Workshops (TBD)
Reminders
• To download forms and find more information on immigration
topics, access the OIE website at:
http://www.esf.edu/international/
• Keep all of your immigration and employment documents together
and in a safe place—you may need them for future immigration
applications (e.g., OPT) or to file income taxes
• I-20/DS-2019, Passport, Visa, I-94 card
• Social Security Card
• Employment Contract, Pay Stubs
• Check all of the expiration dates on your documents and be aware
of when they expire
• Plan ahead and make necessary appointments to renew and update
documents in a timely manner
Post-Completion Travel Advisories
After completing an F-1 program you have 60 day “grace period” to
prepare to depart the U.S.; this time is intended for departure
preparation and travel within the U.S .
Travel and re-entry is not permitted during the exit grace period if:
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You have not been accepted into a new program of study (e.g., Master’s, Ph. D.) and
received an I-20 for the program from the college
You have not received (F-1) Optional Practical Training
You have not received a new visa for re-entry (e.g., B-2 tourist)
If you have submitted an application for OPT (pending or approved) and travel
with an expired visa:
• You must obtain a new visa while abroad in order to re-enter the U.S..
Visa issuance for individuals on practical training can be problematic since it is
more difficult to prove compelling ties to your home country because you are
returning to the U.S. for employment and that may be interpreted as a desire to
obtain H-1B or permanent resident status.
Reminders & Travel Updates
• OIE strongly recommends that you attend a travel seminar at the
Slutzker Center for International Services prior to departing the
U.S. since immigration regulations change frequently
• Please submit copies of updated documents to OIE
(e.g. new I-94 after travel, renewed passport, renewed visa)
• Be sure to keep all immigration documents together in a safe place
• Be aware of immigration document expiration dates and plan
ahead to have them renewed or updated
• Additional information on immigration issues is available on the
OIE website: http://www.esf.edu/international/
Questions?