Transcript Parent meeting Fairies 2014x

Linlithgow & Linlithgow Bridge
Children’s Gala Day 2014
Parent’s Meeting 20th March 2014
Fairies, Junior Guards & Flower Girls
Format for the evening
• Welcome
– General information
– Children leave the meeting to be paired with a
partner by Committee members
– Flower Girls
– Fairies
– Junior Guards
– Parents remain in the hall
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General information
• The Gala Day takes place on Saturday, 21st June 2014
• Each child will have a partner for the procession
– Each child will be given contact details for their partner
– Please ensure you have the contact details
• Children should attend each rehearsal listed for the entire time
• Please help your children learn the Gala Day Song
• Each child receives a tube of Smarties
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Please eat the contents and then fill the tube with 20p coins
Return coin filled Smarties tubes at any rehearsal
• Gala Day Magazines will be distributed at Rehearsals
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This is one of the major fund raisers
Each child will receive up to 5 Magazines
Please sell the Magazines to friends, family & neighbours, etc.
Please sell the Magazines safely
Please return the money for the Magazines at a rehearsal
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Contents of information pack
• Rehearsal dates
• Decorated arch form
– Return at a rehearsal by 10th June 2014
• Posy form (Flower Girls only)
• Return by 3rd June 2014
• Gala Day Song words
• Wet weather tickets
– DO NOT LOSE THEM!
– Take them with you on the Gala Day
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Fairies
• Dresses
– White short length dresses
– NO hoop underskirts
• Shoes
– White
– Must be comfortable (no trainers)
– Girls will be walking for about an hour
• Fairy wands
– Collect at rehearsals (£5 deposit)
– Wands can be decorated as you wish
– Wands can be returned for the £5 deposit on Sunday 22nd June at 6:00 pm
to the Linlithgow Rose Social Club car park
• Wings
– Usually made of wire, coated with white net or lace to match the dress
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Flower Girls
• Dresses
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Full length dresses
Any colour
Dresses for each pair must be of the same colour
NO hoop underskirts
• Shoes
– Must be comfortable (no trainers)
– Girls will be walking for about an hour
• Posies
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Fill in the order form contained in the information envelope
Sample of the dress fabric must be handed in with the order form
Fabric samples and forms must be handed in at the rehearsal on 3rd June.
Posies are ordered by the Committee on return of the form in the pack
Posies are collected and paid for (£15) by their parents from Flowers by
Carolyn, High Street, Linlithgow on Gala Day morning
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Junior Guards
• White ghillie shirt
• If you already have a suitable white ghillie shirt this can be used
• You can obtain your own white ghillie shirt
• Shirts can be ordered from Stewart Highland. They are able to take
orders and measure your son tonight or at their shop in
Laurieston.
• The Gala Day receives no donation or commission from shirt sales
• Long black trousers
• Shoes
– Black
– Must be comfortable (no trainers)
– Boys will be walking for about an hour
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Health & Safety
• Good standards of behaviour are expected from every child
– Children must follow the instructions of Committee members,
stewards and police at all times
– Poor behaviour spoils the enjoyment of others
– If parents are worried about behaviour issues please contact the
Committee
• Collection at Rehearsals
– For health and safety reasons children will not be allowed to exit the
rehearsal hall on their own without parental permission.
• Chosen by the Parents of Flower Girls on the invitation acceptance.
– Parents of Fairies and Junior Guards MUST come into the hall to pick
up their child.
– Collection will take some time with about 150 children
– Patience & co-operation are requested
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Rehearsals
Rehearsals are at St Michael’s Kirk Hall
Day
Date
Time
Tuesday
3rd June 2014
6:30 pm to 7:30 pm
All
Tuesday
10th June 2014 6:30 pm to 7:30 pm
All
Thursday 19th June 2014 6:30 pm to 7:30 pm
All
• The final rehearsal will take place in St Michael’s Church
– Times are approximate & may overrun
– Collect children from the Kirk Hall
• This information is in the pack given to your child
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Gala Day arrangements
Meeting time
Meeting point
11:00 to 11:15 am
Chalmers Hall, Linlithgow Bridge
Collection time
All
Collection point
After the crowning ceremonies
At the rear of the stage
are complete (approx 2:00 pm)
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The police will close the roads between 10:30 am & 11:30 am
• The road closure is outside the control of the Committee
• It is expected that the roads will be closed by 11:30 am at the latest
Procession starts at 12:00 pm prompt
Please ensure that your child is wearing sun protection and has taken any necessary medication
– The Committee and Stewards are NOT permitted to administer medication or apply sun
protection
Please ensure that your child is wearing comfortable shoes
Children MUST NOT be removed from the stage during the ceremonies
– Safety and child protection requirements
Due to health & safety concerns and Child Protection requirements please WAIT until the complete
retinue and guests have cleared the stage area before collecting your child
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Wet weather arrangements
• The Crowning ceremonies will take place in St Michael’s
Church
• Fairies, Junior Guards and Flower Girls should be collected
from St Michael's Church after the crowning ceremonies.
– Finish 2:30 pm (approx)
• 4 wet weather tickets are included in the information pack
– Entry is controlled by stewards and is by ticket only
– Possession of a ticket does not guarantee entry to the church
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What would you do with…
£19,530
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We put on a Gala Day!
Bands £3,950
Prizes and Gifts £1,082
Programmes £1,661
Transport £2,324
Admin Costs £348
Fundraising & events £3,988
Gala Day £5,828
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Where does it come from?
Grants £3,981
Donations & Sponsorship £3,671
Programme Sales £2,000
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We need your help!
Smartie tubes
• fill them with 20p coins
• return them at rehearsals
Magazines
• Please sell the these souvenirs to family and friends
• Please sell them safely!
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Additional information
• This presentation will be available in the parent information section of the
Gala Day web site:
www.linlithgowgala.co.uk
– Parents can register on the web site for a password
» Registration opens 31st March 2014
– Late news will be posted on the web site
• Pictures from previous Gala Days are available on the web site
• Any questions please ask a member of the committee
Find us on Facebook
Facebook.com/LinlithgowGala
Follow us on twitter @LinlithgowGala
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