Transcript Advising, Registration & Instructional Resources

Advising, Registration & Instructional
Resources
Kristi Wold-McCormick, Ph.D., Registrar
Session Purpose
• Academic Structure of NDSU
• Electronic Resources/Information Systems
• Academic Advising & Instructional Resources
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Key academic policies and procedures
Online resources
Degree audit system
Academic honesty and integrity
Academic Overview - NDSU
9 Academic Colleges,
including Graduate
& Interdisciplinary
Studies
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DEGREE TYPES:
17 Baccalaureate
15 Masters
3 Doctorate
2 Professional
1 Specialist
DEGREE PROGRAMS:
• 100 Undergraduate
disciplines (163 degree
plans)
• 86 Masters Programs
• 50 Doctorate /
Professional Doctorate
Programs
• 1 Specialist Program
• 73 Minors
• 18 certificate
programs (ugrd & grad)
University
Studies
Agriculture,
Food
Systems, &
Natural
Resources
Arts,
Humanities
&
Social
Sciences
Science &
Mathematics
Business
NDSU
Colleges
Pharmacy,
Nursing, &
Allied
Sciences
Engineering
Graduate
&
Interdiscip
linary
Studies
Human
Development
& Education
Academic Calendar
• 16-week Fall/Spring + 12-wk Summer
– Variable length courses, contact hours
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Mid-Terms and Mid-Term Grading
Advising Week / Registration
Final Examinations + Dead Week
Grade Loading
Commencement (December and May)
Academic and financial dates/deadlines
Campus Connection
• Official Student Information System
• Student use CC self-service to:
– Register for classes; View grades; Order transcripts: Monitor
degree progress; Check account balance and financial aid
awards; update contact info; Check holds; Obtain enrollment
verifications; See ‘to-do’ lists, etc.
• Faculty use CC self-service to:
– View class rosters; Enter mid-term and final grades; Access
advisee info (contact, transcripts, academic advisement
reports, photos, etc.)
– Maintain personal contact information
• Blackboard Learning Management System
– Not official system for grade entry or roster updates
Campus Connection Access
• Registration & Records site (Faculty/Staff Resources)
• Log-in Assistance / NDUS Help Desk
1-866-457-6387 / [email protected]
Undergraduate Advising
• Adviser Assignments
– Campus Advising Efforts Underway
– Advising Resource Center (ARC) – Memorial Union
• Advisors assist students with:
– Holds
– Career Planning
– Curricular/degree requirements
– Referrals to student services
• Communication with Advisees:
– Individual or Group Email via Campus Connection
– Advising Week
Advising Resources
• Advising Resource Center
ndsu.edu/advising_resource_center / 1-8662
• Registration and Records
ndsu.edu/registrar / 1-7981
• Bison Connection
ndsu.edu/bisonconnection / 1-6200
Degree Progress
• Academic Advisement Reports (Campus Connection)
– Real-time degree progress for undergraduates
– Curriculum guides also available
• College Liaisons (Registration & Records)
– Track undergrad degree progress/maintain records
with transfer credit, degree apps, sub/waivers,
appeals, grade changes, etc.
– Serve as advising resource
• Student Service Associates (Graduate School)
– Track graduate student progress/plans of study
2 credits
Wellness
Social & Behavioral
Sciences
6 credits
Humanities & Fine Arts
6 credits
Science & Technology
10 credits
Quantitative Reasoning
3 credits
Communication
12 credits
1 credit
Skills for Academic
Success
General Education
Students earn 40 credits in eight categories. Current
General Education offerings online.
General Education Committee resources online.
Schedule/Instructional Resources
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Class Schedule Submission
Standard Scheduling Patterns
Classrooms - availability/needs
Wait Lists
Course Requisites/Class Permissions (PERC)
Check class rosters against Blackboard regularly
Student Services (Counseling, Disability, tutoring)
Academic Affairs Cmte. (course/program proposals)
Faculty Senate agendas/minutes online
Grade Loading
• Opens approx. one week before final exams
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Grades due Tuesday after end of term
Standard letter grades (plus P/S/U/AU)
New failed grade policy this fall (F-FN-FNN)
Mid-term grades
Incomplete Grades
Grade Changes
Grade Appeals
Short Courses
Grades & Academic Standing
• Final grades determine student academic
standing and financial aid eligibility
• Academic Standing
– Good standing, warning, probation, continued
probation, suspension
• Academic Deficiencies
– Notifications sent to students and departments
– Tips to Improve GPA resources online
– Appeals
• Dean’s List
• Refer to online Undergraduate and Graduate
Bulletins - Academic Policies
Family Educational Rights and
Privacy Act (1974)
• Protects student privacy, academic/financial records
– Enrollment begins at point of registration
• Directory information may be released
– Annual notice online at www.ndsu.edu/registrar
• Non-directory information may not be released
without written consent of student
– Coded in Campus Connection (blue star symbol)
• Consent to Release v. Directory Suppression
• Contact registrar with FERPA questions/concerns
Important FERPA RemindersDo Not:
• Use SSN or Student ID to
post grades
• Release sensitive info
without student consent
• Leave sensitive info
unprotected
• Leave graded papers in a
stack for students to pick up
• Discard sensitive documents
without proper destruction
• Circulate printed lists with
student IDs or grades for
attendance or verification
• Access student records
for reasons not related to
job responsibilities
• Release information to
third parties outside
department (refer
requests to Registration
and Records)
Academic Honesty & Integrity
• NDSU Policy 335 addresses cheating,
plagiarism and other types of academic
dishonesty (instructional context)
• NDSU Policy 326 addresses dishonesty in
scholarly inquiry and research
• When investigation is pending, a student may be
blocked from dropping course – contact registrar
• Report incidents of academic dishonesty
• See ndsu.edu/academichonesty
Office of Registration and Records
110 Ceres Hall, 231-7981
www.ndsu.edu/registrar
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Academic Progress/Audits
Transfer & Articulation
Adviser/Major changes
Academic Appeals
Credit by Exam
Tri-College
Degree Clearing/Posting
Commencement
VA Benefits
Wait Lists
General Education
• Enrollment/Degree
verification
• Grade Changes
• Dean’s List
• Undergraduate Bulletin
• Curriculum Updates
• Class/Classroom Scheduling
• Academic Transcripts
• Readmission
• Student Data Requests
• Campus Connection
QUESTIONS?
KRISTI WOLD-MCCORMICK, PH.D.
REGISTRAR
OFFICE OF REGISTRATION & RECORDS
110 CERES HALL
231-7989
[email protected]