Transcript as Power Point - Eastern Illinois University

Enterprise Information System
Enhancement
•
Major technology venture
•
Replace university’s primary
information systems
•
Solution is Banner from SCT
inc.
1
Banner an ERP product
• Enterprise Resource Planning system
• Large suite of integrated software products
2
Self-Service
Web Access for
Constituents &
Staff
Banner Components
Reports
Operational Modules
View & Enter Data
Automated Functionality
For Traditional Office Users
View
Prepare
Copy Frequently
Banner
Database
Web Portal for
Constituents
Data Mart
Point in
Time
Databases
3
Banner Components
Operational Modules
Self Service
Fiscal Agent
Self Service
Finance
Financial
Aid
Student
Alumni
Development
Alumni
Student
HR
Employee
Faculty/
Advisor
4
EISE Project – Why?
• Continued & improved delivery of mission
critical & core services
• Efficiencies - immediate & future
• Cost savings
5
EIU ERP EISE
• During 2001 and 2002 a committee
– Studied Student Information Systems issues
– Recommend replacing legacy systems with SCT
• September 2002 ten year maintenance contract
– Banner licenses with “LEAP”
• During 2003 a committee
– Studied Student Information System issues
– Visited Indiana State U and St. Louis U
– Recommended SCT Banner
6
EIU ERP EISE
• Jan 2004 ITS Link-N-Lan announces Banner plans
• Comprehensive Technology Planning Committee
– February 2004 “Vision of Technology Use at EIU”
– Recommendations will be satisfied via
Banner/DARWin
• VPAA/Provost Blair Lord March 2004 management letter
to President
– Recommends Banner/DARWin
– Re-conceptualize the way we do business
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EIU ERP EISE
• Academic Affairs current “Goals Statement”
• Banner/DARWin is a strategic goal
• October 2004 NCA Self Study Committee draft
• Talks about VPBA starting Banner project
• Emphasizes integrated enterprise systems
• Presentations
•
•
•
•
Academic Affairs, Business Affairs, External Relations
President’s Council,
Board of Trustees
Faculty Senate
8
EduCause Reports on ERP
• Guiding principles for EIU project
• ERP vendor <-> Institutional satisfaction
• Majority implementing an ERP with
minimal modifications have succeeded
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SunGard SCT the Company
Leader in higher ed information technology
Servicing 1,300 institutions – 800 Banner
Extensive knowledge of university operations
10
Why SCT Banner?
• Consistent with contractual relationship (since 1980’s)
• Most economical enterprise solution
• Several Midwest institutions and hundreds of others to
draw from
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Current Information Systems
• Full Portfolio of Major Systems
• Many built and maintained by
EIU on IBM Mainframe
• Numerous self service facilities
via the web
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Deficiencies of Current
0010111001
• Systems and data not fully integrated
• Difficulty with providing reports
DATA in JAIL
• Dissimilar screens, No point & click or online help
• Lacking 24 X 7 availability
• Multiple disparate security systems
• Long term support concerns
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Project Time Frames
• Begin Fall 2004
• Proceed for four years
• Most work within the first three years
• Significant cost for delay
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Operational
When ?
Datamarts
Finance
HR
Student
Financial Aid
Degree Audit
Student Data Marts
Alumni
Development
Jan
2005
Jan
2006
Jan
2007
Jan
2008
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How?
• Purchase consulting, project management
and training from SCT
• No cost license to Banner software
• Augmented with companion systems
• Continuing SCT enhancements
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Opportunity is missed by most people
because it is dressed in overalls
and looks like work.
~ Thomas Edison
Project Success
• Leadership, Planning, Decision
making
– Well defined project structure
•
•
•
•
•
Work teams
University wide participation
Top administration commitment
A lot of hard work
Some discomfort expected
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Benefits for Eastern
• Fully integrated
• Operational efficiencies
• Improved customer service
– Anytime – Anyplace
• Information for decision making
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Benefits for Eastern
• Long term cost savings
• Improved disaster recovery &
security
• Staged for the future
• Resources and assistance from
other Universities
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Current SCT Plus Maint Contract
1,000
900
Yearly in Thousands
800
700
600
500
400
300
200
100
0
FY03
FY04
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
Ten Year Maint - Sept 2002
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SCT Banner Maintenance
1,000
900
Yearly in Thousands
800
700
600
500
400
300
200
100
0
FY03
FY04
FY05
FY06
FY07
FY08
Ten Year Maint - Sept 02
FY09
FY10
FY11
FY12
FY13
FY14
Banner Maint
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BOT Approval
Maint, Proj Manag, Tools, Consult
1,000
900
Yearly in Thousands
800
700
600
500
400
300
200
100
0
FY03
FY04
Ten Yr Maint
FY05
FY06
FY07
FY08
Banner Maint
FY09
FY10
FY11
FY12
FY13
FY14
Proj Manag, Tools, Consult
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SCT Banner Future Purchases & Maint
1,000
900
Yearly in Thousands
800
700
600
500
400
300
200
100
0
FY03
Ten Yr Maint
FY04
FY05
FY06
Banner Maint
FY07
FY08
FY09
FY10
Proj Manag, Tools, Consult
FY11
FY12
FY13
FY14
Future SCT Softw, Consult, Maint
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EISE/Banner Project Purchases & Maint
2,000
1,800
Yearly in Thousands
1,600
1,400
1,200
1,000
800
600
400
200
0
FY03
Ten Yr Maint
FY04
FY05
Banner Maint
FY06
FY07
FY08
FY09
Proj Manag, Tools, Consult
FY10
FY11
FY12
FY13
Future SCT Softw, Consult, Maint
FY14
Other
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Net EISE Project Expense
2,000
1,800
Yearly in Thousands
1,600
1,400
1,200
1,000
800
600
400
200
0
FY03
FY04
FY05
FY06
FY07
FY08
FY09
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EISE & Management Systems
Budget & Expense
2,000
1,800
Yearly in Thousands
1,600
1,400
1,200
1,000
800
600
400
200
0
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12
Total Available Funds
TOTAL EISE & OTHER EXPENSE
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"The only limit to our realization of tomorrow
will be our doubts of today.”
Franklin D. Roosevelt
Competitive Advantage via
Collaboration
Malcolm X
"The future belongs to those who prepare for
it today."
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Thanks to Contributing Universities & Others
Abilene Christian University
Miami University of Ohio
University of Arkansas
Appalachian State University
Millersville University of Pennsylvania
University of California, Stanislaus
Baylor University
Mississippi State University
University of Denver
Bridgewater State College
Montana State University
University of Great Falls
Central Connecticut State University
New Mexico State University
University of Idaho
Central Queensland University
Northern Michigan University
University of Illinois
Clark University
Northwest Missouri State
University of Minnesota
Connecticut College
Ohio State University
University of North Carolina
Delaware Technical & Community College
Rensselaer Polytech Institute
University of St. Thomas
Drexel University
Rose Hulman Institute of Technology
University of Toledo
Eastern Michigan University
Saint Louis University
Utah State University
Ferris State University
Smith College
Virginia Tech
George Washington University
South Texas Community College
Wake Forest University
Hamline University
Southern Connecticut State
Washburn University
Indiana State University
Southern Illinois University
Washington University, St. Louis
Indiana University of Pennsylvania
College of William and Mary
Wellesley College
Lehigh University
University of Alaska
Educause
CIO Magazine
IT Management.com
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