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Chapter 3
Managing Your Time
C
P TPE T
RE
CHHA A
3 Managing Your Time
3
R
Managing Your Time
In Chapter 3 You Will Learn
How to set goals and priorities
How to create a time-management
system
How to assess your energy level and
time wasters
How to work in alignment with your
learning style
How to overcome procrastination
How to handle interruptions
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Managing Your Time
Envision yourself going through the day
effortlessly. You are calm and energetic, and you
Imagine
yourself
in
charge
of
complete each task. You have control of your time
your
time
life. of your goals
and
your life.
Youand
have ayour
clear vision
and priorities. You work steadily and consistently
until tasks are finished. Visualize your feelings of
accomplishment and completion. Imagine yourself
in charge of your time and your life.
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Success Principle 3
Focus on PRIORITIES,
not activities.
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Self-Assessment
Time management is much more
than focusing on minutes, hours,
and days.
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Self-Assessment
Factors that affect time
management:
Your attitude
Your energy level
Your ability to concentrate
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Where Does Your Time Go?
You can divide time into three
areas:
1. Committed Time
2. Maintenance Time
3. Discretionary Time
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Committed Time
Committed time includes
activities involved in achieving
your immediate and long-term
goals.
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Committed Time
School
Labs
Studying
Work
Commuting
Waiting for the bus
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Maintenance Time
Maintenance time is the time you
spend maintaining yourself.
continued
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cont’d
Maintenance Time
Eating
Sleeping
Bathing
Exercising
Maintaining your home
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Discretionary Time
Discretionary time is time that is
yours to use as you please.
Use discretionary time for things
you value most in life.
continued
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cont’d
Discretionary Time
Building relationships
Contributing to the community
Contributing to your physical,
mental, and spiritual well-being
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“Decide what you want, decide what
you are willing to exchange for it,
establish your priorities, and go back
to work.”
—H.L. Hunt, financier
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Where Should Your Time Go?
Peak performers know that the
first rule of time management is
to set goals to determine what
they want to accomplish.
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Setting Priorities
Make sure that your days are not
just a treadmill of activities,
crises, and endless tasks, but
that you focus on the important
as well as the urgent.
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Time-Management Strategies
1.
2.
3.
4.
Write A daily to-do list.
Make a project board.
Do the tough tasks first.
Break projects down into
smaller tasks.
5. Consolidate similar tasks.
continued
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cont’d
Time-Management Strategies
6. Study at your high-energy
time.
7. Study everywhere and
anywhere.
8. Study in short segments
throughout the day.
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cont’d
Time Management Strategies
9. Get organized
10. Be flexible, patient, and
persistent.
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Figure 3.2
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Sample Project Board
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The Management Process
Planning
Organizing
Staffing
Delegating
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Directing
Motivating
Evaluating
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Graphic
Managing
Your Organizer
Time
The Management Process
PLANNING
•
•
•
•
•
•
Specify goals.
Post goals in
study area.
Visualize
results.
Break large
goals into
small tasks.
Identify steps
to achieve
goals.
Be prepared
for setbacks.
ORGANIZING
•
•
•
Post charts of
major
projects, due
dates, and
class
schedule.
Use a project
board.
Follow
through.
STAFFING
•
•
•
•
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Team
members,
coworkers,
advisors,
instructors,
and tutors are
your success
team.
Know two
students from
each class.
Pick the best
instructors.
Use student
services.
DIRECTING
AND
MOTIVATING
DELEGATING
•
•
•
Assign
housekeeping
tasks.
Divide
workload
equally in
study group.
Make sure
children do
their share.
•
•
•
•
Make a list of
the ways you
can reward
yourself.
Take frequent
short breaks.
Keep a list of
goals on your
desk.
After
completing a
project,
reward
yourself.
EVALUATING
•
•
•
•
Monitor your
attitude,
behavior,
expectations,
and results.
Measure your
results
honestly.
Don’t make
excuses or
place blame.
Find solutions
using creative
thinking.
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Planning is powerful.
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Planning
Specify your goals and visualize
the results you want to achieve.
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Organizing
Organize your office, study area,
and activities to achieve your
goals.
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Staffing
Your study team, coworkers,
advisors, instructors, and tutors
are part of your success team.
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Delegating
Delegate tasks to subordinates
and coworkers.
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Directing and Motivating
Use positive reinforcement to
motivate yourself.
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Evaluating
Monitor your attitude, behavior,
expectations, and the results you
are creating.
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Managing College and Your
Career Like a Pro
Try the following strategies to
plan your education like a pro:
1. Plan your course of study.
2. Research the best instructors.
3. Register on time.
continued
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cont’d
Manage College and Your
Career Like a Pro
4.
5.
6.
7.
8.
Be persistent.
Go to summer school.
Audit classes.
Get organized.
Evaluate your performance.
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Keep your syllabus,
handouts, instructor
information, due dates,
project board, and study
team information in a binder.
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Assessing and Reflection
Assess often.
Make a habit of being aware of
where your time goes.
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Overcoming Procrastination
To avoid procrastination, try these
techniques:
1. Set daily priorities.
2. Break the project into small
tasks.
continued
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cont’d
Overcoming Procrastination
3. Assess the payoffs for
procrastination.
4. Develop a positive attitude.
5. Work during your high-energy
time.
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To avoid wasting time surfing
the Internet or playing video
games, have a specific task to
complete when you use your
computer.
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Controlling Interruptions
Interruptions steal your time.
Don’t let the telephone and other
people control you.
continued
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cont’d
Controlling Interruptions
Combine socializing with
exercising or eating lunch or
dinner.
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Invest your time on items
that produce the results you
want.
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Strategies for Controlling
Interruptions
1. Create an organized place to
study.
2. Create a good time to study.
3. Create quiet time.
4. Study in the library.
continued
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cont’d
Strategies for Controlling
Interruptions
5. Do first things first.
6. Just say no!
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Juggling Family, School,
and Job
Focus on the big picture and look
at ways to juggle your many
roles.
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Juggling Family, School,
and Job
The following ten tips will help you
juggle family, school, and job:
1. Be flexible.
2. Communicate expectations.
continued
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cont’d
Juggling Family, School,
and Job
3.
4.
5.
6.
7.
Increase your energy.
Find good daycare.
Create positive time.
Model successful behavior.
Delegate and develop.
continued
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cont’d
Juggling Family, School,
and Job
8. Create a support system.
9. Get organized.
10. Balance your life.
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The Returning Student
The following seven tips will help
returning students:
1. Observe, read, and notice
procedures, deadlines,
resources, and policies.
continued
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cont’d
The Returning Student
2. Explore campus resources.
3. Explore community and family
resources.
4. Develop an organized recordkeeping system.
5. Join study groups.
continued
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cont’d
The Returning Student
6. Integrate all learning styles.
7. Find a mentor.
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Balancing Your Life
Decide if you are investing too
much or too little time in each
area of your life.
continued
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cont’d
Balancing Your Life
It is okay to make a trade-off for a
specific goal, but realize that you
may neglect a vital area of your
life.
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Take time to set goals
and priorities.
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Make a schedule.
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Break projects into smaller
tasks and consolidate
similar tasks.
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Study at your high-energy
time and in an organized
space.
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Study everywhere and
anywhere.
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Get organized.
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Say no to interruptions.
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Be flexible.
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End of Chapter 3
Managing Your Time