Transcript Part 1

U.S. General Services Administration
Federal Acquisition Service
Update on GSA’s Governmentwide Acquisition
Contracts (GWACs) – What’s New and Different
for IT Buyers
Herman Lyons - Small Business GWAC Center
Todd Richards – Enterprise GWAC Center Southwest
GSA EXPO
June 9, 2009
Federal Acquisition Service
Learning Objectives
 What is a GWAC?
 GWAC Center Responsibilities
 GSA GWAC Features
 GSA’s GWAC Portfolio
 Ordering Process
 What’s New
 Access to GSA GWACs
 Summary
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Federal Acquisition Service
What is a GWAC?
A Governmentwide Acquisition Contract is defined as
a task or delivery order contract for
information technology.
 Contracts established by one
agency for governmentwide use
 Operated by an Executive
Agency designated by the OMB
 Pursuant to Section 5112(e) of
the Clinger-Cohen Act
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Federal Acquisition Service
GWAC Solutions and Services
IT Management Services
Application Services
Security
IT Infrastructure
Network Services
Information and
Data Management 4
Federal Acquisition Service
Integrated Technology Services IT Portfolio
Complementary Service Offerings

GWACs - www.gsa.gov/gwacs
 Integrated IT services solutions
 May include telecom and IT supplies as part of IT solution
 Sole purpose may not be 1) Telecom transport 2) IT supplies

NETWORX Universal and Enterprise - www.gsa.gov/networx
 Telecommunications transport services
 Wireless and Satellite services

Multiple Award Schedules (MAS) Schedule 70 www.gsa.gov/schedule70
 IT Supplies--Hardware/Software
 IT Services—must be on schedule; may limit flexibility for
integrated solution
Award
Multiple es
l
Schedu
Multiple
Channels of
Delivery
Govern
ment
Acquis wide
Contrac ition
ts (GWA
C)
Governmentwide
and Local
Telecommunications
Contracts
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Federal Acquisition Service
What We Do
 Develop, award and administer contracts
 Educate and train contractors and federal buyers on
the proper use of GWACs
 Issue Delegations of Procurement Authority
 Review Statements of Work (SOW) and task orders
for scope compliance (pre-award and post-award)
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Federal Acquisition Service
What We Do
 Ensure that Fair Opportunity is applied IAW FAR
16.505
 Provide guidance on contract terms and conditions
throughout task order life cycle
 Survey customers for contractor performance data for
each task
 Develop business cases for new GWACs
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Federal Acquisition Service
GWAC Features – Contract Level
 Integrated technology solutions
 Awarded under FAR 15 – Contracting by Negotiation
 Base contract period with options
 One solicitation per GWAC -- may provide for “onramp” at option
period if in best interest of the government
 Pre-qualified pool of contractors
 GSA establishes labor categories- (offerors propose based on
uniform set of definitions)
 Ceiling rates may be negotiated
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Federal Acquisition Service
GWAC Features – Order Level
 Orders subject to Fair Opportunity competition under FAR 16.505,
Indefinite Delivery Contracts - Ordering
 Fixed Price (all types), Cost Reimbursement, Time and Material,
Labor Hour task orders may be awarded (depending on the GWAC)
 Pre-qualified pool of contractors
 Limited protestability of task orders in accordance with
FAR 16.505(a)(9) and NDAA 2008
 Meets DOD Section 803 competition requirements through
Fair Opportunity
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Federal Acquisition Service
GWAC Acquisition Centers
(www.gsa.gov/gwacs)
8(a) STARS
VETS
COMMITS NG
Alliant SB
Millennia Lite
Alliant
ANSWER
Millennia
Alliant
Small Business GWAC Center
Client Support: (877) 327-8732
Enterprise GWAC Center (Southwest)
Client Support: (817) 574-2434
Enterprise GWAC Center (West)
Client Support: (877) 534-2208
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Federal Acquisition Service
Small Business GWACs
8(a) STARS
VETS
 220 Industry
 43 Industry

Partners
Partners
 Contract period  Contract period 
2004-2009, with
2007-2012, with
one 2 year
one 5 year
option period
option period

 Directed orders  Fair Opportunity
allowed up to
must be provided 
$3.5 million
unless exception
applies
 Fair opportunity
must be used in
orders in excess
of $3.5 million
COMMITS NG
Alliant SB
40 Industry
 72 Industry
Partners
Partners
Transferred from  Contract period
Commerce in
2009-2014, with
March 08
one 5 year option
Contract order
 Fair Opportunity
period thru 2011
must be provided
unless exception
Fair Opportunity
applies
must be provided
unless exception
applies
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Federal Acquisition Service
Small Business GWACs
8(a) STARS
 8 Functional Areas
 Multiple contract
awards in each FA
 Task orders worth
$1.77 Billion (As of
February 09)
 Top 3 customers:
DoD, Army, Justice
VETS
 2 Functional Areas
 Multiple awards in
each FA
 Task orders worth
$300 Million (As of
February 09)
 Top 3 customers:
DoD, USDA, VA
COMMITS NG
 3 Tiers
 Multiple awards in
each Tier
 Tier selection for
Fair Opportunity
based on task
order life cycle
value
 Cost
Reimbursement
contracts are
allowed
Alliant SB
 Aligned with FEA
and DoDEA
 Cost
Reimbursement
contracts are
allowed
 Over 350 people
trained on proper
use
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Federal Acquisition Service
Enterprise GWACs
 ANSWER
 Millennia
 Millennia Lite
 10 Industry
Partners
 Contract period
through June
30, 2009
 Fair Opportunity
must be
provided unless
exception
applies
 9 Industry
Partners
 Contract period
through October
27, 2009
 Fair Opportunity
must be provided
unless exception
applies
 33 Industry
Partners
 Contract order period
thru April-June 2010*
 Fair Opportunity must
be provided unless
exception applies
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Federal Acquisition Service
Enterprise GWACs
 ANSWER
 Millennia
 Millennia Lite
 Task orders worth
$6.10B through
August 2008
 Task orders worth
$7.70B through
August 2008
 Cost
Reimbursement
contracts are
allowed
 4 Functional Areas
 Multiple awards in
each FA
 Task orders worth
$3.9B through July
2008
 Cost
Reimbursement
contracts are
allowed
www.gsa.gov/answer
www.gsa.gov/millennia
www.gsa.gov/millennialite
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Federal Acquisition Service
Ordering Steps
Receive Training
to use GWAC and
Obtain Delegation of
Procurement Authority
Develop Acquisition Strategy
Define Requirements
Determine Functional Area
(If applicable)
Contract Holders
Compete
Receive
Proposals
Task Order
Performance
Complete
Past Performance
Survey
Evaluate
Proposals
Issue RFP
Within Functional
Area
(E-Buy)
Issue task order
Send copy of order and SOW
to the GWAC
Center
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Federal Acquisition Service
Exceptions to Fair Opportunity
FAR 16.505(b)(2) exceptions to fair opportunity competition apply:
(i) The agency need for the supplies or services are so urgent that
providing fair opportunity would result in unacceptable delays;
(ii) Only one awardee is capable of providing the supplies or services
required at the level of quality required because the supplies or
services ordered are unique or highly specialized;
(iii) The order must be issued on a sole-source basis in the interest of
economy and efficiency as a logical follow-on to an order already
issued under the contract, provided that all awardees were given a
fair opportunity to be considered for the original order; or
(iv) It is necessary to place an order to satisfy a minimum guarantee.
(DFARS allows an additional exception at 216.505-70 (b) for a
statute that requires purchase from a specified source.)
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Federal Acquisition Service
Reminders
 Blanket Purchase Agreements (BPAs) and verbal
orders are not authorized
 Leasing and renting by the government is not allowed
 Ensure all orders are primarily services
 Basic task and any modifications must stay within
scope
 Ensure FPDS-NG reporting is completed
 Remember to send copy of order award to the GWAC
Center
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Federal Acquisition Service
What’s New and Different!





National Defense Authorization Act 2008
Mitigating Protests
Scope Review Process
GWAC Management Module
Contract Updates
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Federal Acquisition Service
NDAA 2008
NDAA 2008 established new ordering requirements,
thus ensuring fair treatment of contractors. NDAA
requires:
Debriefs for orders $5M and above
Reasonable solicitation times
Any protests for task orders greater than $10M
go to GAO
Note: Using GWAC Center established best practices
will minimize protest risk
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Federal Acquisition Service
Mitigating Protests
 Consider the use of a multiphased acquisition approach to
reduce risk
 Streamline/simplify your selection process (FAR 16.505)
 Keep submission requirements to a minimum
 Limit the number of evaluation factors to those that are meaningful discriminators
 List your evaluation criteria and their relative order of importance
 Use Oral presentations when applicable
 Allow sufficient time for evaluation and award
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Federal Acquisition Service
Mitigating Protests
 Ensure that the evaluation is consistent with the terms of the
solicitation
 Provide debrief on Orders over $5M*; otherwise not required
but strongly encouraged
 Preference for face to face
 Bottom Line “Do What You Say You Are Going to Do”
* Reference National Defense Authorization Act 2008 Section 843
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Federal Acquisition Service
Scope Review Process
 GSA’s GWAC Centers offer a no-cost advanced
scope review
 GSA’s scope review can assist with determining
compatibility with the contract
 Assists with risk mitigation
 Scope review process available on the GSA GWAC
website
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Federal Acquisition Service
GWAC Management Module
 GSA’s GWAC Management Module
Reporting system for GWAC Contractors
Offers detailed invoice reports
Provides customers with data analysis
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Federal Acquisition Service
Contract Updates




Contract Order End Dates
Contract Options
Technical Refreshments
Small Business Size Re-Representations
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Federal Acquisition Service
Accessing the GWACs
Delegation of Procurement Authority
 GWAC office provides training and issues Delegation of
Authority
 Agency contracting shop conducts acquisition and task
order administration
 Fee of 0.75% included in contractor labor rates
Interagency assisting entities
 Third-party conducts acquisition
 Fees negotiated between customer agency and assisted
services organization
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Federal Acquisition Service
Example Projects
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Federal Acquisition Service
Example Projects
Configuration/Data
Management
Anti-virus Support
Services
Enterprise Framework
I-Web Technical Services
& Support
e-Business Support
Services
Maintenance & Support
for AIX IBM OS
Security Assessment
e-Authentication
Enablement & IT Support
Program Management
Support Services
OMB Exhibit 300 &
Project Management
Support
Wi-Fi Location Based
Infrastructure
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Federal Acquisition Service
Website Demo
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Federal Acquisition Service
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Federal Acquisition Service
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Federal Acquisition Service
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Federal Acquisition Service
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Federal Acquisition Service
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Federal Acquisition Service
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Federal Acquisition Service
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Federal Acquisition Service
Value to the Customer
 Solutions-based contracts for information technology
services and related products
 Shortened procurement lead time
 Highly qualified contractors for award of task orders
 Paths to achieve socioeconomic goals
 Limited Protestability-FAR 16.505 and NDAA 2008
 Compliance with Section 803 (DOD)
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Federal Acquisition Service
GSA E-Tools
Resources for Customers and Contractors
The Center for Acquisition Excellence is available free of charge 24 hours a day, 7 days
a week to provide customer agencies and contractors with online training, including GSA
GWAC information (www.gsa.gov/cae).
eBuy is an online Request for Quotation (RFQ), Request for Information (RFI) or Request
for Proposal (RFP) tool designed to facilitate a wide range of commercial supplies and
services offered by GSA Schedule, Network Services and GWAC contractors.
(www.gsa.gov/ebuy)
eLibrary is the online source for the latest contract award information for GSA Schedules;
Department of Veterans Affairs (VA) Schedules; and Technology Contracts, including
Governmentwide Acquisition Contracts (GWACs), Network Services and Telecommunications
Contracts, and Information Technology (IT) Schedule 70. (www.gsa.gov/elibrary)
IT Solutions Shop (ITSS) provides an automated, convenient, and secure means for
federal agencies to order and accept services and commodities from vendor partners 37
facilitating billions of dollars worth of transactions. (www.gsa.gov/itss)
Federal Acquisition Service
In Summary
 GWACs Offer:
Streamlined acquisitions for task orders
Data needed to make business strategy decisions
Timely delivery of specialized requirements
Socioeconomic credit
Options and assistance when choosing contract
best suited for your requirements and goals
Assistance by responsive, knowledgeable GSA
staff at no additional charge
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Federal Acquisition Service
Contact Us
Small Business GWAC Center
(877) 327-8732
www.gsa.gov/sbgwac
Enterprise GWAC Center
1-877-534-2208
www.gsa.gov/egc
Enterprise GWAC Center
Southwest
(817) 574-2434
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Federal Acquisition Service
Questions?
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Federal Acquisition Service
Thank you
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