Transcript Electronic Data Interchange (EDI) in Baltic States

Electronic Data
Interchange (EDI) in
Baltic States
Edisoft Systems, June 2006
What is EDI
EDI is the computer-to-computer exchange of
business information using a public standard.
EDI is a central part of Electronic Commerce
because it enables businesses to exchange
information electronically:



much faster,
more cheaply and
more accurately than is possible using a paperbased system.
How does it work?
Electronic documents (orders, invoices, etc.) are given
standardized electronic formats, so everyone involved can
correctly interpret the information being transferred.
Translation software is used by each Trading Partner to
translate the business data. This is usually called
“systems integration”.
Integration is a connection, when EDI documents get the
information from Customers' ERP (enterprise resource
planning) system automatically.
Many business-oriented systems nowadays (SAP,
Navision, etc.) have a built-in means of EDI interface, thus
enabling the system to generate the structured file.
Example
Purchase orders from Retail Chain are
made by
Phone
 Fax
 E-mail

Day-by-day and this operation may be
formalized by using common platform
for exchanging documents and
integrating the partners IT systems
Types of documents
that may be exchanged
DOCUMENT DESCRIPTION
ORDER Order
DELIVERY ORDER Delivery order
ORDERRSP Order confirmation
INVOIC Invoice
DESADV Shipment advice
RECADV Shipment confirmation
INVRPT Storage status, quality changes
PRICAT Price list
IFCSUM Loading list
IFTSTA Loading status
IFTMIN Instruction message
STOCKREC Stock reconciliation
CONTROL Transmission confirmation
SALES REPORT Sales report
What is ECOD?
ECOD - is a universal platform for electronic
exchange of commercial documents (based
on EDI technology.
A common environment for the traffic of
commercial e-documents for all business
partners.
EDI services in Estonia, Latvia and Lithuania
based on ECOD are being offered and
serviced by "Edisoft“.
Edisoft is a service provider and systems’
integrator.
What is ECOD?
ECOD platform provides Your Company with a direct
access to strategic information about your sales in
the network or through distribution chain.
You can receive stock reports from your business
partners, sales reports, orders, invoices and lots of
other information necessary for quick and automatic
management of the entire logistic chain at your
company.
ECOD technology is based on international
standards supported by EAN, a European
organization focusing on standardization of coding of
goods and electronic messages.
Target group
Retail chains
Suppliers of the retail chains
Situation in Baltics
Market is well-developed in Estonia
Market is quite ready in Lithuania
Not quite ready in Latvia
Retail chains are taking the proactive
position willing to standardize the
exchange of documents with its
suppliers
Retail chains in Baltics
ETK, Rimi Eesti Food, Prisma
Peremarket, VP Market, OG Elektra,
Comarket, A-Selver in Estonia
VP Market, Rimi Latvia, Aibe, Nelda,
Elvi, Beta, Mego in Latvia
VP Market, Norfa, Iki in Lithuania
Suppliers
400 active supplier in Estonia
600 active suppliers in Latvia
600 active suppliers in Lithuania
Benefits
Operational are related to streamlining of
business documents processing procedures
(orders, invoices, price lists, stock reports,
etc.).
Strategic ones - increase your appeal in
cooperation with business partners (suppliers,
buyers), giving your company a sharper
competitive edge over the other market
players, e.g. due to logistic system open for
new technologies, such as VMI (Vendor
Managed Inventory).
Benefits
Automatic invoicing, automatic ordering, etc.
Reduction of resource allocation
Status of EDI document processing
Error reduction
6000 companies already use this platform in
Eastern Europe, documents can be exchanged
with your business partners from abroad
Security
Transmission of documents to the
recipient is performed by means of
encrypted connection, and can be
additionally confirmed with
electronic signature. The ECODEDI document processing center is
located in the well protected
ComArch Data Center facility.
Guaranteed time of
document
transmission:
Let us imagine that our order may not reach
the recipient in time or not reach him at all.
Either case is a drawback for the company our space on the shop shelves will be taken by
the competitors. ECOD-EDI guarantees that
documents will reach the destination in time
no longer than 3 minutes since sending. If the
documents are not received properly by your
partner, ECOD will inform you in a defined
manner (processing status report, SMS, email, other) and will attempt to perform
emergency transmission procedure.
Document processing
statuses
The important element of ECOD-EDI
technology is the ability to follow the
flow of electronic document during
transmission to the recipient. This is
enabled by document processing
statuses, which inform the user which
stage the given document is in, and
whether it was sent correctly to the
recipient.
Full integration
Electronic documents sent by
ECOD-EDI can be seamlessly
integrated into internal systems of
the sender and the recipient. This
enables the automation of the
document sending/receiving
process.
European standards
ECOD-EDI technology is based on
international EDI standards and
therefore it is not a closed
solution. ECOD platform user
immediately gains the ability to
communicate not only with one,
but also with thousands partners
connected to our platform or to
any other EDI operator worldwide.
Problems
Electronic document is not considered
document in Latvia
Small market
3 languages to localize applications
Different legislature
Thank you
Edisoft Systems OÜ
www.edisoft.ee
www.ecod.ee
EDI provider
System Integrator