Transcript Survey Instructional Tutorial – PowerPoint

Welcome to the 2014 Construction
Industry Occupational Wage
Survey Tutorial
This tutorial will walk you through the
process of filling out the BOLI Survey Forms.
If you still have questions when completed,
please call:
Direct: 503.947.1282
Toll free 800.262.3912 Ext. 71282
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Continue
Oregon law (ORS 279C.815) requires the Commissioner of the Bureau of Labor and
Industries to conduct surveys to determine prevailing wage rates for specified trades and
occupations in non-residential construction. The bureau has contracted with the Oregon
Employment Department to conduct this survey and collect relevant data for determining
prevailing wage rates in fourteen regions specified by law.
Response to the survey is mandatory under state law (ORS 279C.815(3)). This tutorial will
assist you in determining what information you will need to report.
Information will need to be provided for the following four weeks:
November 12, 2013
February 12, 2014
May 12, 2014
August 12, 2014
In order to complete the survey you will need to put together:
• Payroll and benefit data for the four weeks listed in the survey
• The hours worked by employees on non-residential projects
• Where the work was completed
• What type of work employees were performing
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Your survey Packet will contain:
• A Survey form to fill out
• An Occupation Description Booklet
• A prepaid envelope to be used to return the survey
Begin by removing the two
colored forms from the
Center your survey packet.
1
Complete the required information in the upper right-hand
corner of the inside cover.
What contact information am I asked to provide?
Survey ID: Each business receiving a survey will be provided their own
Survey ID. Your Survey ID is located on the back of the cover of
the booklet, above the business name and address. If you need
assistance finding your ID please contact us.
Firm: This is the name your business is doing business as.
Completed By: Who is the contact person returning the form?
Title: In case we need to reach the contact person, what job title or section
are they from. Example: Payroll, HR Manager, Owner, Etc.
CCB Number: If your business is required to have a Construction License,
identify the License Number this business operates under.
Phone Number: What number may we call to reach contact person?
Email Address: If you prefer to be contacted by email, please provide what
email address you would prefer us use.
Your Survey ID Is: 123
ABC Construction
123 Ave Suite 4
Anywhere, OR 97423
2 Next you’ll need to determine whether your company was involved in nonresidential construction work during any of the four weeks identified on the form.
Construction includes initial construction, reconstruction, and major renovations.
Labor performed on-site in connection with material deliveries is also considered
construction work. Routine maintenance (as described on the next slide) is not
included except as noted.
Did your firm do any non-residential construction work (see relevant
definitions) in Oregon during the work weeks that include the following
dates:
November 12, 2013
May 12, 2014
February 12, 2014
August 12, 2014
You can click on the type of work below to see definitions of what
would, and would not, be considered non-residential construction.
Included
Excluded
Construction
Residential Construction
Major Renovations
Maintenance
Reconstruction
Demolition
If your firm performed non-residential construction, major renovation,
reconstruction, or demolition, click on Yes Below.
Yes, Click Here
No, Click Here
 If your firm did not do any non-residential construction during any of
these weeks, please check all the boxes that describe why your firm
answered no.
 Check all the boxes that apply and return the forms in the enclosed
envelope.
3 Next we will assist you in organizing your records to
complete the Wage Data Form.
Isolate your non-residential hours for the payroll weeks that include:
November 12, 2013; February 12, 2014; May 12, 2014; August 12, 2014;
-EXCLUDE• owners,
• exempt supervisors who spend 20% or less time performing duties
that are manual or physical as opposed to managerial,
• administrative staff,
• maintenance work,
• shop work, and
• any labor not performed on the job-site,
• all those who worked on residential job-sites.
We will now step you through how to report these workers on the Wage Data Form:
Be sure you have filled out all of the contact information and listed your survey ID, signed and dated the other
side of the form. You can find your survey ID number on the back of the survey booklet.
4
Locate and refer to the Occupation Reporting Table to
determine which employees you will need to report.
Identify the occupations your employees performed work in
and use the Occupation Reporting Table to determine if you
must include it on the Wage Data Form.
If all of the information you have to report is “Not Required”,
please write the occupations on the Wage Data Form. For
instance write, “All employees Bridge and Highway
Carpenters.”
Electricians are reported separately from
limited energy electricians.
Note: If it is easier to report all your employees, you may disregard the Occupation Reporting Table and
report all occupational data.
5
Number of Workers:
You may report more than one worker on the same line if all the information for that line is exactly the
same (Wage Rate Region, Skill Level, Wages and Benefits). The Hours column (7) should reflect the
combined hours worked by all employees on this line. Note: If an employee was paid more than one rate,
or worked in more than one region or occupation, you must provide the hours and wages for each case.
When this occurs, you will need to use more than one line on the Wage Data Form for that employee.
6
Wage Rate Region:
This is the region where the work took place.
It is not where the business is located.
Click here to see a map of the Wage Rate Regions
7
Occupation of Employee:
Enter the occupational code for all the employees listed on the line. If a single
employee worked in more than one occupation, or in more than one region during the
required weeks, report the employee on more than one line according to the hours
worked. The Occupational Codes and Definitions of Covered Occupations begins on
page 8 and provides codes, titles, and descriptions.
Click here to see the Index of Occupational Codes
5.
8
Skill Level: Put a check in the column that best describes the skill level of the
employee(s) on the line
Skilled Craftsman/Journeyman: A fully skilled craftsman who can work independently in
the trade or occupation. Generally, a skilled craftsman has a minimum of four years
of verifiable trade-specific experience or has completed a state certified
apprenticeship program in the applicable trade. Skilled Craftsman/Journeyman are
licensed where licensing is required.
Entry-level Craftsman/Sub-Journeyman: A worker who cannot work independently in the
trade or occupation. Generally, an Entry-level Craftsman/Sub-Journeyman has
fewer than four years of trade-specific experience and has not completed a state
certified apprenticeship program in the applicable trade.
Apprentice: You are not required to submit information for the Registered Apprentices
within your firm.
6.
9
Was the job covered by a union contract, or specific project labor agreement?
Put a check mark under the Yes column if the worker(s) were covered under a union
agreement. Use the No column if the worker(s) were not covered under a union agreement.
7.
10
Hours: The number of hours worked by the employee during the identified reporting
period.
-Include overtime hours
-Total the hours for all workers on this line.
-You may combine hours for all four weeks.
11
8. Basic Hourly Rate: Hourly wage rate.
*** Include only the worker’s BASE RATE ***
Exclude:





Fringe Benefits including vacation pay
Shift differentials
Overtime pay (include overtime hours in “Hours” column)
Per diem
Zone pay

Differentials for being a crew leader, site supervisor, or non-exempt supervisor
12
9.
Fringe Benefits:
Use the examples on the following screens to help you report fringe
benefit data.
Fringe Benefit Reporting for Prevailing Wage Projects:
 When working on Prevailing Wage Projects there is a base wage rate requirement
and a Fringe Benefit Rate Requirement. PLEASE SEPARATE THE TWO RATES.
 If your firm pays higher than the Prevailing Wage Requirement please disregard
this example and report the amount paid as if it were not a PWR project.
Report the base wage requirement in the
“Basic Hourly Rate” column
40
Report the total Fringe
Benefit Rate Requirement in
the “Other Benefits” column
$22.68
It is not necessary to break out the fringe benefits paid by benefit
type for prevailing wage rate reporting.
$8.34
Reporting Fringe Benefits for Non-Prevailing Wage Projects:
Report only the contributions made or costs incurred by the employer. For Health & Welfare benefits, please
provide either the monthly premium paid for the employee, or the adjusted hourly rate. For Holiday &
Vacation, please provide either the number of paid days off the employee receives each year, or the adjusted
hourly rate. Cash paid in lieu of fringe benefits should be reported in the “Other Benefits” column.
Exclude:

Employee contributions to a benefit plan
(include only the employer portion)

Safety Training

Drug Testing

State Industry Council Funds

Trade Promotion Funds

Equipment Costs

Travel Pay, Per Diem

Workers’ Compensation Insurance
40
$28.00
Click here for
assistance in
calculating hourly
fringe rates
$2.58
$1.00
$1.35
$0.30
Life Insurance
Once you have completed and signed the
survey form return it in the prepaid envelope.
If you have any questions or need clarifications
regarding instructions found on the survey
please contact us.
Email: [email protected]
Direct: 503.947.1282
Toll free 800.262.3912 Ext. 71282
Click to
go back
Use the fields below to estimate the hourly equivalent of monthly fringe benefits for
vacation, or health benefits paid to staff.
To calculate the monthly contributions made by the employer,
fill out the three fields below for a particular employee.
Hourly Base Wage
Example:
17.81
Monthly Contribution
438.21
Accrued days of paid
leave (Annual)
7
CALCULATE
Hourly Equivalent
Clear Information
For more information about fringe benefits see the BOLI website