Transcript Enquiry Ref: OS / BHEL / OVM/ NEYVELI-RFLT

November 1, 2014
[Enquiry Ref: OS / BHEL / OVM/ NEYVELI-RFLT ]
SECTION VI
TERMS AND CONDITIONS OF CONTRACT FOR
SUPPLY OF BOLTED STRUCTURE OF COLUMNS &
CEILING GIRDER FOR NEYVELI 2X500 MW TOWER TYPE BOILER
1.0
QUANTUM OF WORK:
The total quantum of fabrication work envisaged for ordering under this Tender Enquiry is
around 14066 MT ± 10% involving fabrication of FULLY BOLTED structure for Neyveli,
2x500 MW with vendor’s materials. The quantity indicated is tentative and may vary during
the execution of contract, depending on the detail design. The rate schedule wise breakup is
given in Section III.
1.1 The tender quantum consists of the following products:a. Main Steel Structure (MSS) consisting of Main Columns, Bracings & Horizontal
Girders
b. Top main Ceiling Girder (TMG)
1.2 The entire quantum of work has been split in to 2 Rate Schedules as per Section III.
2.0
SCOPE OF WORK:
The broad scope of work in respect of all the rate schedules includes:
2.1.
Procurement of all raw materials is in vendor’s scope. The comprehensive list (sizespecification-weight) of raw material required to be procured for MSS and TMG has been
detailed in Section XIV. These raw material should be procured as per the raw material
Specifications/ Technical delivery conditions (TDC’s) as per Section X, and quantities as per
Drawings/ GMS (Group Manufacture specification) to be issued by BHEL along with
purchase orders (PO’s).
2.2.
Vendors shall procure the steel raw materials, other Consumables and paints from BHEL
approved sources listed under section IX.
2.3.
However, the base plates of columns (Material Specification: SA 299 Gr A, Thickness: 160
mm, size 3960 mm X 8295 mm, Qty-4 Nos , Total Wt : 165.032 MT ) alone will be issued by
BHEL on Sale / cost recovery basis. The successful bidder shall collect the same from BHEL
Trichy stores, and transport the same at their cost. The basic cost of the plate will be
Rs. 1,98,53,350 /- approx.. The fabrication rate /MT to be quoted by the vendor shall
include the cost of the above plates along with applicable ED, CST/VAT & ODC Freight
for transporting the plates up to the vendor’s works.
2.4.
Fasteners (black bolts required for trial assembly), Indirect materials and consumables such as
electrodes etc., have to procured from BHEL approved raw material sources as per Section
IX, and quantities as per Drawings/ GMS(Group Manufacture specification) to be issued by
BHEL along with purchase orders(PO’s).
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November 1, 2014
[Enquiry Ref: OS / BHEL / OVM/ NEYVELI-RFLT ]
2.5.
Fabrication of components as per BHEL drawings to be issued along with Purchase order
after contract agreement. However to enable the vendors to understand the nature, type &
quantum of work content, a set of representative(typical) drawings are attached under Section
VIII (Please click on the product description to view the respective drawings). It is to be noted
that the actual drawings and work content will be known only after design document release
and may contain work content which may vary marginally. All the representative drawings
may be studied carefully before quoting, to assess the work content.
2.6.
Fabrication of components shall also be according to the Quality Plan (QP)/ Quality Work
Instructions as listed under Section X. The QP is subjected to approval by customer.
Mechanical testing, if any, can be done at any of the NABL approved laboratory in case
vendor do not have their own facilities.
Heat treatment & NDT as called for in Drawings/QP/QWIs/TDC, wherever necessary shall be
carried out through any of the following three ways :a)
From BHEL approved vendors, listed under Section XI.
OR
b)
From any other NDT vendor (not registered with BHEL) complying with the checklist
as per “Annexure L”, subject to BHEL’s approval.
OR
c)
Fabrication vendor may themselves carry out NDT, if they comply with the checklist
as per “Annexure L”, subject to BHEL’s approval
2.7.
2.8.
2.9.
2.10.
2.11.
2.12.
2.13.
2.14.
2.15.
2.16.
2.17.
2.18.
Trial assembly & matching of all structural members shall be as per drawings &as per
tentative trial assembly procedure (refer Section XII), marking & identification of
interconnecting members as per drawing to the satisfaction of BHEL inspectors, dismantling,
related handling and movements of components as necessary. Trial assembly procedure of
vendors, if any, may be subjected to approval by BHEL.
Surface preparation & Painting charges including cost of paints.
All indirect materials, consumables, packing materials required for the completion and the
dispatch of the jobs.
All handing charges till completion of fabrication & dispatch up to destination.
All costs towards testing & inspection including customer/BHEL/BHEL nominated agency as
per BHEL’s QP/PO /Drawings and customer CHP, till obtaining of MDCC.
The scope of carrying out detailed Route survey & Route clearance for transportation of such
heavy structures through hydraulic multi axle vehicles is under vendor’s scope.
Transportation of finished components upto Neyveli Project Site and obtaining of
acknowledgement from Neyveli site.
The specification of raw materials for MSS will be IS2062-E450 BR (BSEN 10025 S 460 N)
and that for TMG will be IS2062 E350 Grade C (BSEN 10025 S 355 J2+N). Except column
base plate which will be of SA299 to be issued by BHEL on cost recovery basis.
WPS (Welding Procedure Specification) has to be established for the following combinations
:- (SA299+ E450), (E450+E450), (E450+ E350), (E350+E250), & (E250+ E450). The
successful bidder will have to submit the WPS for approval by BHEL (QC/WTC).Approval
of WPS by BHEL will take 2 weeks from the date of submitting the complete documents.
The scope of work is further detailed in subsequent clauses.
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November 1, 2014
[Enquiry Ref: OS / BHEL / OVM/ NEYVELI-RFLT ]
2.19.
The special paints and blast cleaning shall be applied as per the painting scheme (latest
revision as applicable) detailed in Section X. The shot blasting and special painting shall be
carried out through any of the following three ways:a)
From BHEL approved shot blasting & paintings vendors, listed under Section XI.
OR
b)
From any other vendor complying with the checklist as per “Annexure N”, subject to
approval of BHEL
OR
d)
Fabrication vendor may themselves carry out shot blasting & painting if they comply
with the checklist as per “Annexure M”, subject to BHEL’s approval.
3.0
TECHNICAL DETAILS & REQUIREMENTS:
3.1.
Primary Structure for the Neyveli Tower Type Boiler has been broadly classified as Main
Steel Structure (MSS) and Top Main Ceiling Girder (TMG).
3.2. Main Steel Structure (MSS) comprises i) Main Columns ii) Horizontal Girders iii) Vertical
Bracings & Diagonals, with estimated weight of 6278 MT ±10% per boiler of 500 MW.
3.3. Top Main Ceiling girder (TMG) with estimated weight of 829 MT ±10% tonnes per boiler of
500 MW.
3.4. The combined weight of Primary Structures (MSS+ TMG) for each boiler is estimated to be
7107 MT tentatively.
3.5. The main raw material to be used for the primary structures is “High Strength Steel” as
detailed in Section XIV.
3.6. The main columns of MSS will be box type having dimensions of 2.4 metres X 2.4 metres
(approx.), with base plate size 3.9 metre X 3.9 metre.
3.7. The height of the primary structure will be 127.5 metres= MSS (120 metres) + TMG (7.5
metres) (approx.).The height of 120 meters of MSS will be divided into six tiers, which may
vary in length. Each tier will have minimum one split (Spice joint) OR a maximum of two
splits (Splice Joints).
3.8. Base column of Tier-1 will be maximum of 8 meters in height and the columns of subsequent
tiers will be in the range of 17 to 24 meters. The maximum single piece weight for the base
column will be 50 tonnes maximum (approx...). The tentative thickness of plates at the bottom
of box columns may be 80mm and the thickness will reduce gradually at the top tiers. The
tentative thickness of plate at top most tier may be 40 mm.
3.9. The single piece weight of the Horizontal girder of the first level tier would be approximately
130 MT-Box type of 3.5 mtr height, 1 mtr wide and 28.1 mtr length. Vendors need to have
handling facility (own/hire/lease) to handle such structures.
3.10. TMG (Top main ceiling Girder) will be having an “I” spilt horizontally over the height of 7.5
meters i.e. one I piece will be of 3.5 meters in height & weight of about 40 MT and another
“I” piece will be of 4 meters in height & weight of about 80 MT. The length of the TMG will
be 30.5 meters (approx). There is no vertical split in the ceiling girder.
3.11. List of typical drawings (produced by Alstom) for each product and item to enable the
vendors to estimate the work content are detailed as per Section VIII.
3.12. In case of horizontal girders of columns, shop joints are allowed but have to be necessarily
transported as a single piece (i.e. of 28 meters length approx.) as no site joints are allowed.
Similarly Ceiling girders each of sizes 30.5 mtr X 4.0 mtr and 30.5 mtr X 3.5 mtr will have to
be transported as single piece and to be joined by bolts at site. No weld joints are allowed at
site.
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November 1, 2014
[Enquiry Ref: OS / BHEL / OVM/ NEYVELI-RFLT ]
3.13. Both MSS and TMG are fully bolted structures. The fabrication of all structures shall be
strictly as per the tolerances indicated in the drawings Section VIII /trial assembly procedure
in Section XII.
3.14. As Fully Bolted structure requires very precise measurements and tight tolerances, all the 6
tiers of the Main Steel Structure (MSS) [which comprises of i) Main Columns ii) Horizontal
Girders iii) Vertical Bracings & Diagonals] of each boiler will be loaded as one package. Top
Main Ceiling Girder (TMG) will be loaded as a complete package to a single vendor for each
unit.
3.15. Tier wise matching and trial assembly for each Package has to be ensured by the respective
vendors as per the Trial Assembly Procedure (tentative) detailed in Section XII.
3.16. Matching within each tier i.e. among columns, horizontal girders and bracings for each tier
also has to be ensured by each vendor.
3.17. Vendors must ensure that dimensional deviations, if any, are recorded properly in the
Dimension Record books and the same shall be made available to BHEL Officials or their
authorized agencies. Any correction or revisions as advised by BHEL at post PO stages, shall
be carried out by the vendor, based on the revised drawings or interim inspection from BHEL
& extra cost implications if any shall be settled with BHEL before carrying out the job.
3.18. Welding to be carried out by Qualified Welder and as per BHEL Approved Welding
Procedure Specification. The welder qualification and welding procedure (as per relevant SIP)
shall have to be done by QC / BHEL or by their authorized appointed agency. The cost of any
approval on this account is in vendor’s scope.
3.19. Only the right kind of electrodes shall be used as called for in the Drawings / approved WPS.
3.20. Any other work to be carried out other than the requirements of Drawings / QWIs shall have
the prior approval of BHEL.
3.21. Calibration status shall be displayed at the sub contractor’s Works in a conspicuous location.
Calibration can be performed at any Government approved labs traceable to national
standards.
3.22. Due to the dimension constraint of the raw material plates, T joints may be allowed in plates
to form box column of size 2.4 mts X 2.4 mts.
3.23. The scope includes stencilling as per clause ‘6’ referred below.
3.24. Conducting MPI/LPI, other NDT & heat treatment charges wherever called for in the
Drawings/QWIs/ Quality Plans of Projects is in the scope of vendor.
3.25. For all plates 100% MPI shall be done for the Gas Cut edges.
3.26. For butt joints in Plates for thickness > 32 mm, 100% radiographic testing is required.
Similarly for Plates thickness from 25 mm to 32 mm; 10% RT & 100 % MPI is to be carried
out for butt joints. For thickness less than 25 mm- 100% MPI is to be carried out for butt
joints. For back gouged/ground areas 100% LPI is to be done. However, the requirements in
Quality documents shall be binding.
3.27. For all fillet welds -100 % MPI shall be carried out.
3.28. Auto welding (Submerged Arc Welding) is to be carried out in covered shed only.
3.29. For plate thickness more than 50 mm; after butt-welding, Stress Relieving (SR) has to be
carried out.
3.30. All tension flanges of ceiling girder-100% RT as well as heat treatment, irrespective of
thickness.
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[Enquiry Ref: OS / BHEL / OVM/ NEYVELI-RFLT ]
3.31. All raw material plates > 40 mm are to be procured in normalized condition with UT as per
ASTM A435/578 Level B.
3.32. The Ultrasonic Testing, Radiographic Testing and Stress Relieving are to be carried out by
approved agency of BHEL. Approved agencies are listed as per Section XI. In case there is
no approved agency near vendor’s works, vendor has to locate suitable agency for RT, MPI,
LPI, SR and UT and get them approved by BHEL before commencing the job as per the
checklist as attached in “Annexure M”, subject to Spot visit. The vendor can also carry out
NDT, provided the firm complies with the checklist as attached in “Annexure M”, subject to
spot visit. The Vendor shall have in house LPI, MPI facilities (equipment’s and qualified
personnel). Only Class 1 measuring tapes shall be used, procured from M/s. Tajima,
Hyderabad, which shall be calibrated at BHEL Lab or any NABL, approved Lab before use.
3.33. MSS/TMG assembly is to be carried out on pedestal. Column rest plates are to be machined
by end milling for proper matching of the surfaces. Assembly has to be carried out as per
Quality Plan SQP: NP: 27 Rev 01 (refer Section X). Black bolts required for fastening the
Splice plate to Column Pieces before despatch is in the scope of vendor. Any other item/s
required for safe despatch is included in the scope of vendors.
3.34. All the structural members are to be trial assembled/matched at Vendor’s works, as per
Section XII, Drawings/CQP and no work/ rework shall be allowed to be carried out at site. If
such necessity arises, vendor has to take back those components from site and carry out such
reworks at his plant, at his cost, including transport.
4.0
RAW MATERIAL PROCUREMENT:
4.1.
All raw material shall be procured from BHEL approved sources.
4.2.
Raw materials and paints are to be procured with relevant TC and these have to be submitted
/produced in original during inspection. Any test both destructive and non-destructive if
required will have to be carried out by the vendors at their own cost. All such reports in
original will have to be submitted during inspection. Vendors also shall verify the materials &
TC to comply with the QP.
The system for receipt, storage & issue of materials shall be available with vendors for easy
traceability.
Periodic audit of system of purchasing, storing and issue, etc. will have to be carried out by
the vendors. BHEL will also audit the same.
The weights in Group Manufacturing Specification (GMS) will be the basis for requirement
of the raw materials for fabrication. However vendors have to correlate the drawings & GMS
and take into consideration suitably a process allowance over and above this for procurement
of raw materials. For the purpose of billing as well as transport, the weight of GMS shall be
the basis. Changes in the weight due to material substitution will be carried out by temporary
DCN & GMS / PO will not be revised on account of this. However, weight changes due to
design change over and above + 2% shall be compensated by PO amendment, based on
vendor requirement. Any revision in the documents by our Engineering to the tune +2% of
material weight of PO is to be carried out without any extra cost.
For raw material substitutions requested by vendor, No cost escalation will be considered.
4.3.
4.4.
4.5.
4.6.
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November 1, 2014
[Enquiry Ref: OS / BHEL / OVM/ NEYVELI-RFLT ]
5.0
TRANSPORTATION& DELIVERY:
5.1
The rates for each of the 2 rate schedules shall be on per MT basis, with separate break up for
basic rate, transportation upto Neyveli site, including Service Tax on transport & Route
survey / Route clearance. Most consignments involve ODC sizes & charges for transportation
& the same shall be taken in to account.
The scope of carrying out detailed Route survey & Route clearance for transportation of such
heavy structures through hydraulic multi axle vehicles is included in vendor’s scope as a part
of tender and accordingly the rate/MT & delivery conditions to be quoted by vendors.
All the consignments are normally envisaged for despatch to Neyveli sites directly from
vendor works.
During billing, the vendor shall indicate the Service tax separately & the same shall be
reimbursed based on documentary evidence.
Vendors have to arrange for despatch of these finished goods to Neyveli Site; either in Trucks
or Trailer or Hydraulic axles for safe delivery through registered transport carriers. Safe
delivery of the goods to Project authorities is in the scope of the vendor. Any Deviation/
discrepancy of the materials received at site, shall have to be rectified by the vendor at the
cost of vendor. If the same is not replaced by the vendor, the work will be carried by others
and cost incurred shall be recovered from the vendor’s bills.
Loading of finished goods on Truck / Trailer for safe transportation including packing,
lashing wherever required is in the scope of the vendor. Despatch of finished goods is to be
made as per Despatch Instructions to be issued by BHEL. Wherever Road Permits/Way
Bills/E.Sugam are required for Inter State movement, the same will be made available by
BHEL from their Customers based on the communication from the vendor in advance, after
readiness of components.
Vendor has to furnish details of utilization of these Road Permits/Way Bills/E .Sugam from
time to time. Any further requirement of Road Permits can be given based on this statement
only. Loss of road permit/non accountable road permit involves penalty of 1 lakh. Transit
insurance is in the scope of BHEL. Vendors have to communicate in writing to the insurance
agency as indicated in the Despatch Instruction, the despatch details to enable them to cover
the transit insurance.
As soon as the despatches are made, vendors have to upload scanned copy of LR, DC, IR and
Excise Invoice in B2B system. Vendor has to arrange for site Acknowledgment of the
finished goods in good condition after due verification.
3 sets of acknowledged LR copies along with original (both front and back side of LR with
site acknowledgement) along with IR, Excise invoice and system generated online invoice
also to be couriered to BHEL for processing the invoice.
It is the responsibility of the vendor to get specific acknowledgement for crating items in case
the consignment was despatched in crating boxes. The original acknowledgment has to be
submitted to BHEL along-with the Invoice.
In order to avail exemption of Sales Tax under “Sale in Transit” procedure of CST act, the
vendor shall follow the guidelines issued by BHEL through B2B.
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
6.0
PAINTING, STENCILING & CRATING:
6.1
The finished product shall be cleaned & painted as per the approved Quality Plan and
applicable painting scheme detailed in Section X with paints procured from BHEL approved
paint manufacturers list vide Section “IX”.
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6.2
6.3
[Enquiry Ref: OS / BHEL / OVM/ NEYVELI-RFLT ]
The Project name, Work Order No., Number off, DU Number, Weight, and Vendor Code
number shall be legibly stencilled for identification and despatch as may be advised. Vendor
Code number alone shall be punched using letter punch and bordered suitably for
identification. Machined surfaces shall be protected with rust preventive oil. Weldable areas
are to be applied with weldable primer. After painting and stencilling, suitable crating should
be made, according to the job size. Loose pieces should be sent only by crate of appropriate
size which is in the scope of vendor.
Wherever Special painting is required for the items which require shot blasting, the following
guide lines has to be followed: Usage of copper slag/ iron slag or grit as blasting media only.

Usage of compressor of minimum 300 CFM and 7 kg/cm² for blasting.
 Finish SA2.5 with near white metal finish. To be checked with profile gauge and
comparator.
 Usage of powered agitators /pneumatic mixers in proportion mentioned in paint data
sheet.
 Usage of airless guns for high build coats like MIO (100 microns), ethyl zinc silicate,
epoxy etc.
 Maintain inter-coat time and curing time strictly. No painting shall be done if RH is >
85 %. Only when the metal surface temperature is more than 3ºC from dew point
temperature, painting shall be commenced. Painting shall not be done when steel
temperature is greater than 50 º C. All the above parameters shall be recorded.
 Ensure dust particles are removed before applying paint by transparent adhesive tape
sampling method.
 After painting, check the DFT with calibrated microprocessor based digital gauge
after full curing time. Also check for adhesion by cross cut test.

Experienced qualified painter and supervisors to be employed.

Blasting, Primer, intermediate and final coat shall be applied by a single agency.
 Carrying out blasting / painting through BHEL approved vendors .A list of BHEL
approved vendors is enclosed as Section XI.
OR
 Alternatively, the main vendor is allowed to carry out self-blasting and painting after
getting BHEL approval, for which the facilities as per checklist enclosed in Annexure ‘N’
is required. Interested vendors may fill Annexure ‘N’& submit along with Tender.
OR
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[Enquiry Ref: OS / BHEL / OVM/ NEYVELI-RFLT ]
 The main vendors may get other reputed shot blasting and painting vendors also,
approved by BHEL, if required. Such painting vendors shall possess facilities as called
for in Annexure ‘N’.
 It is expected that compliance to above procedure would lead to better quality of
painting
However, in case any complaint is received from site regarding poor quality of product
including painting issues, the concerned vendors shall be asked to rectify within a short time
or else BHEL may arrange rectification through alternate agencies and recover from the
vendor all the connected expenditure involved in repair / rework.
If a proper blasting and painting process is followed, the painting should withstand for 5 to 8
years even if exposed to severe / corrosive atmosphere and hence vendors cannot absolve
their responsibility even beyond normal warranty period, irrespective of the fact that the
product had been inspected by BHEL/QC/AIA.
In order to avoid any penalties, the vendors are advised to follow the established process of
blasting and painting.
7.0
TAXES & DUTIES:
The Base rates quoted shall exclude Excise Duty, CST/VAT, Octroi, etc. Taxes/duties shall
paid as extra at actuals, as applicable at the time of dispatches.
7.1
7.2
7.3
7.4
7.5
7.6
TAXES:
Income Tax deduction at source as applicable in the IT Act from time to time and will be
made on the value of the bills in the absence of Income Tax Exemption Certificate from the
concerned IT officer.
Sales Tax-VAT/CST are payable extra. However applicability of relevant Sales tax is to be
specifically stated in the quotation along with VAT / CST No. failing which, BHEL will not
be liable for reimbursement of Sales Tax.
Duplicate copy of the Invoice meant for the transporter should accompany the material as
stipulated under CE Rules 52A and 172C OR 57CE.
EXCISE DUTY:
Vendor should get themselves registered with Excise / VAT / Sales Tax / Service Tax
authorities as the case may be in the State where they are carrying out fabrication.
The CENVAT for the input raw materials / consumables / components should be availed by
the vendors and it has to be taken into account while quoting the rates.
Since Neyveli is an ICB Project, for which excise duty is exempted and hence the vendors
have to facilitate for including their name in the Customer Project Authority Certificate
(PAC).
8.0
INSPECTION:
8.1
Inspection shall be by BHEL Quality Control Personnel and / or by our customers and / or by
an agency or persons authorized by us. Vendor shall provide all facilities and equipment,
calibrated instruments and standard gauges required for inspection, free of cost.
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[Enquiry Ref: OS / BHEL / OVM/ NEYVELI-RFLT ]
8.2
The works are deemed to have been completed and accepted, only after the inspector /
Agency/Agencies raise Inspection Report (IR). IR has to be raised as per BHEL format.
9.0
PRICE VARIATION CLAUSE (PVC):
The rates quoted shall be firm throughout the period of execution irrespective of any variation
in input costs. No price variation is allowed for basic rates/ or transportation /Route
survey/Route clearance etc.
10.0
RISK PURCHASE /PENALTIES /ABNORMALLY LOW BID:
10.1
In case the L1 vendor does not execute the orders, within the PO delivery as per schedule
committed , BHEL may get the job done fully or in part through other vendors at the Risk and
cost of L1 vendor and the extra expenditure involved if any shall be recovered from the L1
vendor, from any amount due to them.
11.0
PROGRESS REPORT:
11.1
The successful bidder shall nominate one or two project coordinators at the fabrication plant
to monitor & report the status. Progress of the job on daily basis and to render prompt
response against BHEL’s queries to coordinate with BHEL for various inputs required for
timely completion of the job.
The vendor shall mail their completion plan and progress report on a weekly basis as and
when required by BHEL.
The submission, receipt and acceptance of such reports shall not prejudice the rights of
BHEL, under the contract nor shall operate as estoppels against BHEL, merely by reason of
the fact that they have not taken notice of or objected to any information contained in such
reports. Action as deemed fit would be taken if the progress of work is not satisfactory.
11.2
11.3
12.0
PAYMENT:
12.1
12.4
100% direct payment shall be made after 45 days from the date of despatch or 30 days from
the date of receipt of bills along with original acknowledgement of LR by Site and all
requisite documents in orignal (for having received the finished goods in good condition after
due verification), whichever is later. Vendors have to coordinate with BHEL site
office/BHEL-Trichy shipping authorities for obtaining delivery acknowledgement.
Invoices in Triplicate should be submitted after completion of Purchase Order as per the
agreed rate with applicable taxes and duties.
Excise Duty invoices are to be generated for the despatches made and a copy of the Excise
Invoice is to be enclosed with the invoice. While raising the Excise Invoice, vendor has to
ensure that due CENVAT credit has been given for all the input raw materials and BHEL is
charged ED only for the supply.
Payment will be released through electronic mode by EFT / RTGS.
13.0
BANK GUARANTEE:
13.1
The successful bidders have to furnish BG as per format given in Annexure ‘O’.
12.2
12.3
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13.2
13.3
13.4
[Enquiry Ref: OS / BHEL / OVM/ NEYVELI-RFLT ]
The bank guarantee will be valid throughout the execution of the contract i.e. from the date of
submission of bank guarantee upto 60 days beyond the date of completion of warranty period.
The vendor shall warrant that the supplied products comply fully with the drawings and other
technical requirements for a warranty period of 18 months, from the site acknowledgement
date of last dispatch.
Validity of BG: From [the date of submission of BG] till [Site acknowledgement date of
last dispatch + 18 months (warranty period) ] + 60 days (Claim period)
13.5
If the supplies are found defective owing to faulty raw material / workmanship / incomplete
work, within a period of eighteen months from the site acknowledgement date of last
despatch, the vendor shall make good of it / replace the same free of cost.
13.6 In case if the vendor does not rectify in time, and if any re-work carried out by our Site on
products supplied, the cost of the re-work will be deducted from any of the amount due to
vendors, wherever necessary, replacement charges will be recovered.
13.7 In order to cover such eventualities, the vendor shall furnish Bank Guarantee (BG) @ 3 % of
the Contract/PO value within 21 days from the date of issuance of Letter Of Intent (LOI) by
BHEL after finalization of the rates.
13.8 The successful bidders (after the issuance of Letter of Intent- LOI by BHEL) have to submit
Bank Guarantee, which has to be stamped in accordance with stamp act.
13.9 If the successful bidder fails to furnish the bank guarantee (as per the format detailed in
Annexure “O”) within 21 days from the date of issuance of LOI, it will be presumed that the
vendor is not interested in executing this order & BHEL may opt for alternative procurement
action.
13.10 Purchase Order will be released only after signing of the contract and receipt of BG, within
the time stipulated by BHEL.
14.0
DELIVERY / LIQUIDATED DAMAGES / PENALTY & RISK PURCHASE:
14.1
Timely delivery is the essence of the Contract.
14.2
The finished goods should be delivered as below:
 MSS package 1 OR 2: Start from 5th Month and completion by 7th month from PO
date.
 TMG package 1 OR 2: Start from 5th Month and completion by 7th month from PO
date.
 Any one of MSS+TMG package or 2 TMG packages: Start from 5th Month and
completion by 7th month from PO date.
 However the delivery quoted by the vendor shall be counted from the date of release
of PO, Drawings for fabrication and final quality plan whichever is later
14.3
Despatches shall be made in sequence tier-wise i.e. starting from base columns along with
horizontal beams & vertical ‘K’ bracings of each tier through subsequent tiers, after trial
assembly & inspection at vendors works.
Delivery Extensions shall not be granted for normal cases unless there are delays which have
justifiable reasons or those attributable to BHEL.
In such cases where the reasons for delay (before PO delivery date) are attributable to BHEL,
the vendors are expected to send a request for delivery extension (within PO delivery date)
14.4
14.5
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along with supporting documents & justification, indicating the number of days/ date till
which extension is required. (beyond this date extension shall not be made)
14.6 Invoices received without any request for delivery extension and or without proper
justification, LD will be automatically deducted.
14.7 Where the vendor supplies the finished goods beyond the specified delivery period, liquidated
damages at the rate of ½% of the value of the Total Purchase order for each week or part
thereof will be levied subject to a maximum of 10% of Total Purchase order Value without
prejudice to any other relief or compensation to BHEL, under any other condition of the
contract. Offers with deviation to LD clause are eligible for rejection.
14.8 In case of any revision/ amendment to PO /contract value /contract LD terms, the LD shall be
linked to the amended/revised PO value.
14.9 Further, in case of delays in delivery beyond PO delivery /mutually agreed delivery, BHEL
has the right to get these items ordered elsewhere. The supplies not so delivered, without
cancelling the contract in respect of instalments of supplies not yet due for delivery or cancel
the entire contract or a portion thereof and if so desired, order elsewhere at the risk and cost of
the vendor.
14.10 The supplier shall be liable, for any loss which BHEL may sustain by reason of such risk
purchases in addition to liquidated damages as mentioned above.
15.0
ACTION AND COMPENSATION IN CASE OF BAD WORKMANSHIP:
15.1
If any work has been executed with unsound, imperfect or bad workmanship or with materials
of inferior quality, the fabricator shall on demand in writing from BHEL specifying the work,
materials/articles complained of, notwithstanding that the same may have been passed,
certified and paid for, forthwith, rectify the work so specified in whole or in part as the case
may require, at their own cost and in the event of his failure to do so within reasonable period,
BHEL will rectify or remove and re-execute the work at the risk and expense of the vendor.
BHEL will have general supervision and direction over the work, & has the right to
guide/direct or stop the work if necessary, to ensure the proper execution of the contract.
BHEL shall also have the right to reject all the work, which does not conform to the
specification, to direct the application of forces to any portion of the work as, in their
judgement is required, and order the force increased or reduced and to decide on matters
which arise in the execution of the work.
BHEL reserves the right to suspend the work or part thereof at any time and no claim
whatsoever on this account will be entertained. In case of any dispute, the fabricator may
appeal to BHEL whose decision shall be final and binding.
15.2
15.3
15.4
16.0
SUBLETTING:
The vendor shall not sublet or assign this work or any part thereof without the written
permission of BHEL. In the event of the vendor subletting or assigning this work or any part
thereof without such permission, BHEL may cancel the Order and execute the same
elsewhere at the risk and cost of the vendor and the vendor shall be liable for any loss or
damage which BHEL may sustain in consequence of or arising out of such cancellation.
17.0
VENDOR PERFORMANCE RATING:
17.1
17.2
Quality, right at the first time and delivery in time are the essence of the contract.
Based on the site feedback on the quality of the finished goods received, delivery
performance and service rendered; a General Feedback on the Vendors Performance shall be
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sent to vendors. Vendors are required to take note of the feedback and improve their
performance in subsequent despatches. Vendors, whose performance is continuously poor, are
liable to be delisted and shall not be considered for subsequent business.
18.0
DOCUMENT SECRECY:
18.1
All the documents of BHEL (inclusive of Drawings, GMS, QP and Standards) made available
to the vendor should be kept confidential and under no circumstance be given to others or
allow others to make use of them.
The above SECRECY CLAUSE is binding on the employees of the vendors also. The vendor
shall be held responsible for any lapses of their employees and BHEL may prefer legal action
on the vendor, besides other remedies.
18.2
19.0
B2B COMMUNICATION:
BHEL will establish communication with our Vendors through B2B. Most of the mass
communications are sent through B2B, hence vendors are advised to access our web
regularly. Vendors are required to have Internet connectivity for this. Following are the
salient features of the B2B communication:
i.
ii.
iii.
iv.
v.
Access Internet through Internet Explorer.
http://www.bheltry.co.in
Click: Vendor information system.
Type Vendor code in user –id (Ex. 18227) & Password.
Following details specific to the Vendor code can be accessed.
S.No OPTIONS
MEANING
01
CLEARED BILLS DETAILS
For a range of dates, this option gives the details
of Bills that are cleared.
02
PLAN – STAGE/CUST/PG/MA Plan details Customer, PGMA wise with Pending
WISE
DU details (Terminal date, Pending qty, wt etc.)
03
MESSAGES
Messages From BHEL
04
VENDOR SURVEY
Vendor Perception Survey- This is an on-line
survey about which Vendor can give their feed
back
05
VENDOR INFORMATION
This gives the information about certain important
procedures (Quality Plans, On line DC thru B2B,
E-Payment etc.)
06
GMS DETAILS
07
08
Gives the latest revision of GMS for a Work
Order (of a PO)
Commitment at DU Level. Vendors are required
COMMITMENT
AND
to furnish the same at beginning of each month on
DISPATCH CHECK
receipt of Plan.
DC POSTING ON DISPATCH System for DC Posting by Vendors.
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09
PURCHASE
DETAILS
ORDER Purchase Order Print Out Relevant Quality
Documents can also be printed.
10
OPEN BILLS DETAILS
11
OVM INVOICE
12
OVM PO ITEMWISE VALUES
Gives the details of Bills that are passed and ready
for payment
Link to generate the Online Invoice
Item-wise Fabrication values, Freight charges,
Crating, blasting values, ODC Charges, LD
Values, if any can be checked for individual
Purchase Orders.
Vendors are required to access our web site on a regular basis. Before commencing the job,
latest Drawings/GMS, Quality Plan applicable to the project or PO is to be ascertained
20.0
OTHER CONDITIONS:
20.1
Partnership firms should have the latest Form-A (Rule 5) Declaration issued by Registrar of
Firms and the copy of the same should be produced at the time of signing of the Contract.
All the Statutory Obligations such as ESI, PF, Labour Acts, Factories Act, Service Tax, etc.
will have to be taken care of by the vendor. BHEL will have no liability on them.
Notwithstanding the above, if any demand notice is served by the concerned Statutory
authorities for recovery of any of their dues on BHEL, the same will be paid without notice
to the vendor and recovered as a due from any pending / future bills/BG.
All Safety Precautions and use of Safety Equipment are to be followed while carrying out
the fabrication and Despatch of the same. The vendor must employ proper tools, fixtures and
handling equipment. There should always be a responsible person available to oversee the
operation and compliance of safety regulation etc. If any non-compliance with respect to
proper safety conditions/requirements, BHEL may withhold visit/inspection, instruct
stoppage of work till such time the desired safety requirements/conditions are met with.
Vendors are required to equip themselves with communication facilities like Telephone, Fax
and e-mail, etc. BHEL expects prompt response to queries related to the PO execution.
The vendor shall be responsible for mismatch of components if any noticed at site during
erection. Any rework shall be carried out by vendor at their cost and risk including transport,
if necessary.
20.2
20.3
20.4
20.5
For and on behalf of
Bharat Heavy Electricals Limited
AGM/OVM & Contracts /Outsourcing
(High Pressure Boiler Plant)
Tiruchirappalli- 620 014
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