Transcript July STAAR EOC Training for High School Campus

 This training does NOT take the place of reading
the appropriate manual.
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Calendar of Events
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Note: English Reading and Writing must
be administered according to the
schedule below.

Monday, Dec. 2: English I Writing
Tuesday, Dec. 3: English I Reading
Wednesday, Dec. 4: English II Writing
Thursday, Dec. 5: English II Reading
Make-Ups are allowed for English I
and II (Dec. 6)
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Algebra I, Biology, and U.S. History may be
administered any time within the two-week
window of December 2 – 12. It is a campusbased schedule. Make-ups are allowed for
these tests, too.
STAAR L Schedule
Dec. ? – Algebra I (online)
Dec. ? – Biology (online)
Dec. ? – U.S. History (online)
Dec. ? – Make-ups (online)
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Dec. 16 – January 10, 2014: Results due (Online
Preliminary Rosters – do not include English I or
English II Writing and Reading results)
January 15, 2014: Paper Reports due, including
English I and II Writing and Reading
January 22, 2014: Notify Parents and Students of
results
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Test Security
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 All testing personnel must receive training before each testing
cycle.
 If you have not already done so earlier this year, you must sign
a Test Administrator Oath for 2013.
 No testing personnel may read or review test material content
unless authorized to provide an oral administration or
transcription.
 No testing personnel may discuss, electronically capture, or
duplicate test material.
 No duplication of compositions or short-answer test responses
is allowed.
 No testing personnel may alter responses to an exam or advise a
student to do so.
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 Test materials must be secured at all times in locked storage.
 Scratch paper, graph paper, or reference materials on which
students have written MUST be destroyed (shredded) after
testing.
 Do NOT leave any loose, used materials in test booklets. TAs must
collect them from examinees and return them with test
materials at check-in.
 No individuals, other than students, may perform calculations,
solve, or respond to test items during test administrations.
 If you think circumstances require a test booklet to be examined
for any reason, you MUST call your Campus Testing
Coordinator(s) FIRST. Districts are always required to obtain
permission from TEA BEFORE viewing test booklet contents.
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
Student Cheating
 Call your Campus Testing Coordinator(s) .
 If student cheating is determined, the district must
invalidate the test.

Seating Charts
 Record START and STOP times for the testing
session, lunch (if applicable), and any allowable
breaks.
 Record the names of all TAs and Monitors present
in the testing session at any time during testing.
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Key Policies
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Time starts when test directions are
completed
Four hours must be allowed for test
sessions.
ALL responses must be filled in on the
answer document by the end of the fourhour period.
Students who have not completed their tests
within the allotted four hours must submit
what they have completed.
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Late testing is permitted as long as the
student has not had any contact with
students who have finished testing.
Consequences for allowing students to test
beyond the four-hour limit:
The student’s test can NOT be scored
It is a Procedural Error, reported to TEA
The only exception: Students who have
extra time through their ARD, LPAC, or 504
Committee.
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 STOP the clock AND document on the seating chart:
Medical breaks required by a student
Emergencies which affect students’ ability to continue
testing
Lunch
Traveling from one testing location to another

Restart the clock when (or if) testing resumes.
 Do NOT stop the clock for:
Restroom breaks
Snack breaks
Stretch or mental breaks or sleeping

Materials collected during a break: When testing
resumes, the TA must require students to confirm that the
correct materials are returned to them.
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Any student allowed Extra Time (same day) must be
permitted to start testing at the beginning of the
school day.
Students must not be provided more than seven
hours for testing. Testing is done when the school
day is over.
TAs MUST know which students receive extra time IF
they are scattered throughout the testing room.
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 Review your roster to ensure you know who is eligible for
eXtra Time. Typical reasons:
 Dyslexia
 ELLs
 Medically fragile
 Students who receive medical breaks resume testing and
receive back the time they missed (e.g. +10, 20, or 30
minutes)
 Students eligible for XT are NOT required to use the entire
day
 Students may be consolidated to a room for their extra time
 Other Possibilities:
 Combine all students eligible for eXtra Time into testing
groups of their own
 Assign seating for students who are eligible for eXtra Time
together (e.g. same row)
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Careful planning is required for students allowed extra
testing days. It is reserved, in general, for the few
students who are medically fragile.
You will be informed well-ahead of time if you will be
administering a test with an extra day accommodation.

1-day tests: Extended to 2 full, consecutive school days
(not to exceed 7 hours each day)

2-day tests: Extended to 3 (not 4) full, consecutive
school days (not to exceed 7 hours each day)
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Dictionaries and thesauruses must be available
to all students taking English I and II exams
(Reading and Writing).
For ELL students, many types of dictionaries are
allowed for English I and II. Included are ESL,
picture, monolingual, and electronic
dictionaries. NOTE: Electronic dictionaries
can NOT have internet capabilities.
Bilingual dictionaries are the only allowed
dictionary for ELL students taking Algebra
I, Biology, and U.S. History
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A graphing calculator must be provided to
each student taking Algebra I
A calculator must be available for every five
students taking Biology
It is preferable to use calculators the students
use regularly in class
Calculator memory must be cleared between
students and/or tests
Your Campus Testing Coordinator should have
extra batteries available
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Reminder – the following items are NOT testing
accommodations. NO documentation is recorded
on the answer document.
Preferential Seating
Special lighting conditions
Signing or translating test administration
DIRECTIONS only
Reading test out loud to self (may require an
individual administration depending on room
size)
Reading aloud or signing the writing prompt to
any student who requests this assistance
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Scratch paper or another workspace
Minimizing distractions
Colored overlays
Magnifying devices
Blank place markers
Highlighters and colored pencils
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Training and
Proper Testing Procedures
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Students taking Algebra I, Biology, and U.S. History
may be tested together IF it is an administration that
will not confuse or disturb students by differences in
directions, accommodations, or linguistic
accommodations. (DCCM, p. S-23)
Students taking English Reading and Writing tests
could be grouped together IF they do not receive
optional test administration procedures or
accommodations that may distract other students.
REMINDER: TAs providing an Oral
Administration – you need a test booklet, too!
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List of Test Administration pages, p. 41
Guide to the Test Administration Directions,
pp. 43-46. Must be read by all TAs.
English I and II Writing, pp. 47-54
English I and II Reading, pp. 55-61
Algebra I, Biology, and U.S. History, pp. 83-91
STAAR-L Algebra I, Biology, and U.S. History
(available online only, no paper versions in
December), pp. 111-119
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 Your CTC will more fully
explain the two types of “CallOut” boxes. They are:
 Narrow call-out boxes
contain procedural
instructions, They do not
have to be read aloud to
students. These instructions
may refer to individual
courses, multiple courses, or
program-wide information.
 Wide call-out boxes in the
test administration directions
contain course- or programspecific instructions that
should be read aloud to
students, if applicable.
This example is only applicable to
Algebra I and Biology now.
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 Each test administrator will ensure the following:
 Make certain:
 Each student has the correct test and correct
accommodations (if applicable)
 TAs must read aloud directions verbatim from the
correct Test Administrator Manual
 All examinees have been made aware that the use of
Cell Phones and Internet are prohibited during testing
 Any instructional materials that would assist students
have been covered from view or removed
 Seating is arranged appropriately
 Start Time is recorded on Seating Chart
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Active monitoring means:
 TA is actively engaged in monitoring the test
 Is moving around the room, pausing in various places
 Confirming students have no unauthorized materials,
including cell phones
 Making sure students are awake, alert, and steadily working
 Ensure the student has placed their responses on the answer
document and if the student has not done so, the TA must say
(as many times as necessary), “You have not recorded all of
your responses on the answer document. Please do so now.”

.
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 As the Test Administrator, you are responsible to remove
bulletin board postings and instructional displays that
might aid students during testing
 Be sure a
outside of your testing room/area.
sign is posted
 TAs must complete seating charts for each test
administration for each day of testing. This includes
consolidation areas.
 Seating Charts must contain:
Names of students testing and locations in the room
Names of all TAs/Monitors involved
Starting and stopping times for the test session,
including lunch and allowable breaks
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 If anyone involved in testing notices an “appearance
of impropriety” or suspects that testing procedures or
test security has been violated in ANY way, that
individual must report it IMMEDIATELY to a Campus
Testing Coordinator
 TAs are not allowed to answer any question related to
the content of the test itself.
 Examinees may change testing rooms as long as test
security is not breached. Students can NOT transport
testing materials when changing testing locations.
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 Only students are allowed to erase stray marks or darken
answer-choices, and only during the scheduled test
session.
 Students must remain seated during testing.
 Reinforcing, reviewing, checking for, and/or distributing
testing strategies during an assessment is strictly
prohibited.
 Students should not be marking answers in the test
booklet and then transferring them later to the answer
document.
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Confirm that students are recording each
composition on the correct lined page.
Alert students hourly (and more frequently
towards the end of the testing session) of the time
remaining in the test session.
TAs cannot leave the room unless a trained
TA/Monitor is present.
Students must remain silent during the test
administration, even if only one student is testing.
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Students may use dictionaries on the entire
test for both Writing and Reading
COMPOSITIONS on the Writing Test: One
page – maximum of 26 lines for each
composition; no “double-lining” allowed
SHORT ANSWER QUESTIONS on the
Reading Test: Maximum of 10 lines to answer
each short-answer question
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Accommodations
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TAs administering an OA will receive
additional training. They must:
Be familiar with all content-specific terms
and symbols contained in the test
Read Appendix B in the 2013 STAAR EOC
Test Administrator Manual
Campus Testing Coordinator will tell each
TA the level of support each student should
receive, and IF the student can request a
change in the level of support during
testing.
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 TAs may read aloud any word, phrase, or sentence in the test
questions and answer choices as many times as needed
(applies to English I and II Reading, Algebra I, Biology, and
U.S. History test questions/answers).
 TAs can NOT rephrase, clarify, or interpret any test content.
 TAs must keep voice inflection neutral, although words that
are boldfaced, italicized, or PRINTED IN CAPITAL LETTERS
must be emphasized.
 Remember – TAs also sign the final signature on their oath
following completion of an Oral Administration or
transcription
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 Reading Test: At the end of the test and/or each reading
passage, the TA may re-read questions/answer choices at the
student’s request. READING PASSAGES ARE NEVER READ
ALOUD,
Test items cannot be read aloud to students before they
read the passage on their own. The TA cannot vary from the
test administration directions.
 Writing Test: Oral Administrations are NEVER allowed for any
part of the revising and editing passages. The writing prompts
may be read aloud at the request of the student. Prompts are
to be read to each student individually, NOT to the entire group.
 Algebra I, Biology, and U.S. History: For a complete oral
administration, at the end of a test, the TA may reread
questions/answer choices at the student’s request.
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Allows the TA to transfer student responses onto an answer
document when a student with a disability is unable to do so
independently.

Student writes, circles, or points to responses for multiplechoice and/or griddable questions

Student dictates or signs responses for multiple-choice
questions, griddable questions, and/or short-answer
Reading questions. REMEMBER: Dictating or signing
compositions is a complex transcription.

Student writes responses on scratch paper, another
workspace, types responses on a word processor, or uses
speech-to-text software to indicate responses for multiplechoice questions, griddable questions, short answer
reading questions, and/or the writing prompts.
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TAs must provide the
“Transcribing Griddable
Questions” Student
Document to students
who are eligible for
basic transcriptions and,
therefore, do NOT use an
answer document
themselves.
Allows the student to
know the maximum
number of spaces
available for an answer
to a griddable question.
This also applies to
Large Print tests.
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This accommodation allows the TA to record onto an
answer document a student’s dictated or signed
responses to the writing prompts.
Note: Complex Transcribing also applies to any prewriting or drafts that a TA transcribes for the student
prior to recording the final version onto the answer
document.
Does not apply to the multiple choice revising and
editing section.

Your CTCs will provide extra training if you are
assigned to do a Basic or Complex Transcription.
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Linguistic Accommodations
for ELLs
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 For all tests, ELLs may be helped to understand the “SAY”
directions that introduce test sections or item formats.
The TA is allowed to:
Paraphrase, translate, repeat, read directions aloud
The “SAY” directions assume students have been told
in advance 1) that they can receive this help, and
2) what linguistic accommodations they can receive
 The TA is not allowed to point, gesture, add directions that
are different from those in the manual, or provide test
strategies
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Dictionaries of various types - dictionaries must
be provided to all students taking the English I
and II EOC but additional types: ESL (simplified
English), picture, and bilingual can be provided
to ELL students
Extra time (same day)
 Clarification in English as to the meaning of:
 words in writing prompts, and
 words in short-answer reading questions
NOTE: A TA can use a dictionary to assist
them with this accommodation.
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Subject/Course Area
STAAR
STAAR-L*
STAAR Modified
Mathematics,
Science,
Social Studies
BD XT
BD XT
CE RA
No STAAR Modified
in December
Reading,
Writing
XT
CP CS
n/a
(no STAAR-L)
XT
CE RA
OT
*STAAR-L is only available ONLINE in December, no paper versions.
BD
BG
CE
CP
CS
OT
RA
XT
Bilingual Dictionary
Bilingual Glossary
Clarification in Eng – Eligible Words
Clarification in Eng – Eligible Words in Writing Prompts
Clarification in Eng – Eligible Words in Short-Answer Reading Qs
Oral Translation
Reading Aloud of Eligible Text
Extra Time (same day)
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Online STAAR-L Testing and Tutorials
TAs must receive additional training if
they will administer this test version for
Algebra I, Biology, and/or U.S. History
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After Testing
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 NOTE: There is no difference
between answer documents used
for first-time testers and students
who are re-taking tests.
 If required for the TA to, MARK the
“Test Date” field on all subject area
tests when each student turns in
his/her materials.
 Only students who are ABSENT on
scheduled test days are allowed to
have make-ups.
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