Transcript Document
Kodak Alaris Sales Information Library User Training April 20, 2015 Beth Williams 1 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Topics • Getting Started • General Information, Login, Change Password, Configure View, Help • Finding Content Using Search Filters • Previewing Content • Downloading Content and Using the Basket • Finding Content Using Keyword Searches • Creating and Using Subscriptions • Logout 2 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Getting Started General Information • Works with any browser (IE, Foxfire, Chrome, Safari) • User accounts for partners are the same as current accounts at sales.kodak.com • Kodak Alaris user accounts are the same as your corporate email (@kodakalaris.com) • Platform is completely new and designed to offer a more comprehensive view of content • You will only see content for which you are authorized • US&C deal registration remains at partnerplace.kodak.com • Engage your inside sales representative or regional sales support staff for assistance • Mind your “breadcrumbs” 3 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Getting Started sales.kodakalaris.com Enter your email and password then Login 4 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Getting Started sales.kodakalaris.com To receive a new password use Lost password? 5 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Getting Started To receive a new password use Lost password? You will receive an email from Picturepark Subject: Picturepark KodakAlaris: Access Data 6 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Changing Your Password 1. Left click on the person icon 7 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Changing Your Password 2. Left click on your email address 8 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Changing Your Password 3. Use the User Profile box to change your password 9 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Your Initial View After Login 10 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Configure Your View Before You Begin The font in this tool is very small. You can increase the size by using the zoom functionality of your browser. 11 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Configure Your View Before You Begin 1. Select list all assets in spreadsheet form 12 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Configure Your View Before You Begin 2. Select Sales Information Library Filters 13 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Configure Your View Before You Begin 3. Left click on the person icon 14 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Configure Your View Before You Begin 4. Hover over Skin and pick Gray (default) or Blue 15 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Configure Your View Before You Begin Example with Blue Skin (vs. Gray) 16 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Where To Find Help 1. Left click on the person icon 17 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Where To Find Help 2. Left click on Help 18 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Where To Find Help The manual will open in a separate browser window 19 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Where To Request Help and Provide Feedback Use the Contact link to send an email to Kodak Alaris with questions or suggestions 20 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Search Filters Use the Topics Listed Under Sales Information Library Filters to Locate Content 21 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Filters Top Level 22 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Document Scanners 23 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Sample Filters 24 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Pricing, Programs, Notifications 25 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Software 26 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Search Filters Notice that when you navigate under filters, the content view changes as you narrow your search by adding sub filters Sales Document Scanners i2900 Sales Handbook 27 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Search Filters Note that you MUST ALWAYS clear all filters as you change your navigation path. Uncheck any marked boxes and be sure that the yellow box reflects your logic. Clear your “breadcrumbs” / filters 28 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Search Filters Note that you MUST ALWAYS clear all filters as you change your navigation path. Uncheck any marked boxes and be sure that the yellow box reflects your logic. Clear your “breadcrumbs” / filters 29 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information No Content Found Note that you MUST ALWAYS clear all filters as you change your navigation path. Uncheck any marked boxes and be sure that the yellow box reflects your logic. Clear your “breadcrumbs” / filters 30 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information No Content Found This message might also appear if there is no content you are authorized for in the filters selected 31 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Previewing Content Double left click on an asset and a pop up will appear with a Preview Tab 32 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Previewing Content When you are previewing from a list of content, use the arrow keys to navigate 33 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Downloading Content Left click on an asset to highlight and then select download To select multiple assets, hold the shift or ctrl keys and left click to highlight Sales Document Scanners i2900 Sales Handbook 34 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Downloading Content When you begin the download process, the following dialog box will appear. It will tell you the total amount of data and the time it will take. Hit Download NOTE: When you select an IMAGE to download, you will see additional options for what resolution you would like to use. 35 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Downloading Content Note: Depending on how your browser is configured, you may also be prompted for the location to save the download. Below shows the advanced settings in Chrome. If you do not do a Save As, the default location will be Downloads. 36 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Using the Basket You can gather several items into your basket to either download at a later time or to use for quick reference. Select items the same way as described in download then select Put into Basket 37 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Using the Basket Your display will change to indicate you have items in your basket. 38 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Keyword Searches Using keyword searches can be a VERY powerful tool. The system will also look INSIDE any documents for the word(s) you enter. By default, when you use more than one keyword, the result must match ALL of them. Example: i2900 sales handbook Any results displayed will contain the words i2900 AND sales AND handbook 39 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Keyword Searches See the details shown by left clicking the ? for more information 40 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Keyword Searches Note: It is usually best to begin all searches at the Sales Information Library Search Filters level with no other filters in the yellow box. Clear all “breadcrumbs” / filters 41 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Keyword Searches Type your keywords into the search box. Note that as you type, suggestions will appear. 42 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Keyword Searches Example: Sales Handbook – type or select your keyword then use enter or magnifying glass to begin the search 43 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Keyword Searches Example: Sales Handbook – scroll through the results to find your content 44 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Keyword Searches You can refine your search by adding keywords to the search box. Note that all assets that contain all the words in the search box will be listed. In this case there are still 4. 45 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Finding Content Using Keyword Searches To begin a new search, left click on both X’s. This will take you back to the Sales Level by clearing all keywords, “breadcrumbs” / filters 46 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Subscriptions These replace the Newsletter and will alert you when items are updated or added to the topics you are interested in. 47 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To View Your Subscriptions 1. Left click on the person icon 48 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To View Your Subscriptions 2. Left click on Subscriptions 49 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To View Your Subscriptions 50 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To Create a Subscription Right Click on the Category you want to monitor and select Subscription 51 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To Create a Subscription Use the pop up window to set up your subscription 52 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To Create a Subscription - Name Name will be used in the email you receive from Picture Park with Subject: Picturepark: Notification about “Name" 53 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To Create a Subscription - Description Add any information to help document the information about this subscription. This field is optional. 54 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To Create a Subscription - State State is either Active or Inactive. Only subscriptions which are Active will generate email. 55 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To Create a Subscription – Execution Period This determines how often the triggers are monitored. Every few minutes, Hourly, Daily or Weekly. Daily (midnight) or Weekly (midnight Sunday) is recommended. 56 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To Create a Subscription – Triggers These are the conditions which will generate information in your subscription. Asset creation, Derivative modification (original) and Asset metadata modification are recommended 57 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To Create a Subscription – Search Condition This will be the name of the topic you want to monitor. 58 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information To Create a Subscription – Result actions What do you want to happen when these conditions are met. Click on Add then select email and Always – OK Don’t forget to Save when you are done! 59 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Sample subscription email There will be an entry for each item that met your criteria. The Asset column is a hyperlink. Be sure to login BEFORE you use these links. Notes: You can edit or make a subscription inactive whenever you wish. 60 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Logging Out 1. Left click on the person icon 61 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Logging Out 2. Left click on close session and log-out 62 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information Questions? Please contact your Kodak Alaris regional representative. 63 Kodak Alaris Sales Information Library 21 July, 2015 © 2014 Kodak Alaris Inc. The Kodak trademark and trade dress are used under license from Eastman Kodak. Kodak Alaris Confidential Information