Transcript Safe Harbors Partners Meeting powerpoint 08_21_13

Safe Harbors Quarterly
Partner’s Meeting
November 13, 2013
New Holly Gathering Hall
Agenda Review
Thank You
 Version 5 Cut-Off
 Annual Housing Assessment Report
(AHAR) Data Clean-up
 Safe Harbors User’s Group Update
 Upcoming New Page
 Questions & Answers
 Adjourn

Thank You for your partnership in
2013!!
Reporting Technical Issues
 Two Partner’s Meetings (May / August)
 Version 5 Testing & Conversion
 User’s Group

Version 5 – Cut-Over
Enginuity Version 4
Enginuity Version 5
Version 5 - Cut-Over

Safe Harbors has released Enginuity Version 5
for the user community (August)
The HMIS software vendor, Adsystech, will no
longer support Version 4 after November
30, 2013.
 All Safe Harbors Users will need to convert to
Version 5
 December 1st, Version 4 will be turned-off
and no longer accessible.

Version 5 - Cut-Over
 Safe
Harbors is ready to assist users
with the conversion.
◦ Remotely
◦ On Phone / Via e-mail
◦ In Person
Version 5 Mentions

Overview classes - On-line - sign-up
online
◦ Supervisor approval for time, 2 hour overview
Intro classes - In class only, sign-up online
 Version 5 Reports Class – In class only,
sign-up online
 Uninstall Enginuity Version 4

◦ Visit our website for instructions
http://www.safeharbors.org/v5install.htm
Version 5 Process
User Process: Install
Silverlight & Enginuity
User Process: License
machine with Product
Key, check-in w/ Agency
contact
User Process: Training
Sign Up via WebEx
Training Center
User Process:
Complete Scheduled
Training
User Process: User
begins to use version 5
User Process: Once
user is comfortable
with v5, user un-installs
v4 software
AHAR Basics
The Annual Homeless Assessment Report
(AHAR) is a report to the U.S. Congress
on the extent and nature of
homelessness.
 The AHAR uses aggregate HMIS data
from communities across the country.
 The AHAR is also a good tool for
communities to assess the quality of their
data in HMIS.

AHAR Data
Emergency Shelter, Transitional Housing,
and Permanent Supportive Housing
programs are included
 Homelessness Prevention and Rapid ReHousing Programs (HPRP), Safe Havens,
Permanent Housing, and Service Only
programs are NOT included
 Domestic violence programs are NOT
included

AHAR Timeline
Report Period: Oct 1, 2012–Sept 30, 2013
 Report Draft Due to HUD: Nov 15th
 Final Report Due to HUD: Dec13th

AHAR Data Clean-up
Agency Support Reps will contact you
regarding data clean-up in the next couple
weeks
 Common data clean-up:

◦ Data completeness on Universal Data
Elements
◦ Utilization rates
◦ Date of Birth or Program Entry Date errors
Safe Harbors User’s Group
Group of volunteer HMIS users
 Role of User’s group

◦ Issues such as data quality, policies and
procedures, testing new system features,
improving user experience, prioritizing tickets,
and addressing user needs
Safe Harbors User’s Group
Representation of users or management
from small, medium, and large agencies
with an interest in improving Safe
Harbors for the user community
 First meeting, September 27th

◦ Minutes available on table
There is room for more volunteers
 Sign-up today!

Safe Harbors User’s Group
The User’s Group will meet bi-monthly
on the 2nd Thursday of the month.
 The next User’s Group meeting will take
place:
 Thursday, November 14th 2013 9 – 10:30
a.m.
 Wellspring Family Services,
Community Room on the first floor
 1900 Rainier Avenue S. Seattle, WA 98144.

Upcoming New Page in V5

Client Intake Page
◦ Combines functions from the HOH Intake &
Household Statistics Pages in easy to access
tabs
Client Intake Page: Demographics
Tab
Client Intake Page: Income Tab
Questions & Answers
Adjourn