Transcript Safe Harbors Partners Meeting powerpoint 08_21_13

Safe Harbors Quarterly
Partner’s Meeting
November 17, 2014
2100 Building
Agenda Review
Welcome, Introductions, Announcements
 Annual Housing Assessment Report
(AHAR) Data Clean-up
 HMIS Data Standards
 Break-out Groups
 Updates – Steering Committee & User’s
Group
 Q&A
 Trivia Question & Prize
 Adjourn

Welcome
Announcements
 Gregg Rocheford
◦ Out of Class Assignment
◦ Ali Peters as replacement
 Renee Lamberjack
◦ New Opportunity at Univ. of WA
 LeTania Severe
◦ Completed PhD
Thank You for your partnership in
2014!!
Reporting Technical Issues
 Partner’s Meetings
 User’s Group
 Version 5.5
 HMIS Data Standards

AHAR Basics
The Annual Homeless Assessment Report
(AHAR) is a report to the U.S. Congress
on the extent and nature of
homelessness.
 The AHAR uses aggregate HMIS data
from communities across the country.
 The AHAR is also a good tool for
communities to assess the quality of their
data in HMIS.

AHAR Basics
The AHAR reports data on people served during
a 12-month period, from October 1 through
September 30 of the following year.
 The AHAR is designed to:

◦ Develop an estimate of the number of homeless
people nationwide;
◦ Estimate the number of people receiving assistance in
permanent supportive housing (PSH);
◦ Create a descriptive profile of people experiencing
homelessness and people residing in PSH;
◦ Estimate the nation’s capacity to house homeless
people.
AHAR Data
Emergency Shelter, Transitional Housing,
and Permanent Supportive Housing
programs are included
 Homelessness Prevention and Rapid ReHousing Programs (HPRP), Safe Havens,
Permanent Housing, and Service Only
programs are NOT included
 Domestic violence programs are NOT
included

AHAR Timeline
Report Period: Oct 1, 2013–Sept 30, 2014
 Report Draft Due to HUD: Nov 14th
 Final Report Due to HUD: Dec12th

AHAR Data Clean-up
Agency Support Reps will contact you
regarding data clean-up in the next couple
weeks
 Common data clean-up:

◦ Data completeness on Universal Data
Elements
◦ Utilization rates
◦ Date of Birth or Program Entry Date errors
2014 HMIS Data Standards
Presentation for the
Safe Harbors Partners Meeting
November 2014
Topics
2014 HMIS Data Standards
 Communication

◦ Website
◦ FAQ
◦ Intake Forms
Training
 Project Type Codes

◦ HPRP Split
HMIS Data Standards
Baseline data collection requirements for projects
in the Homeless Management Information System
(HMIS)
 Allow for consistent reporting across projects
and gives HUD the ability to report on aggregate
data at a national level
 In the past, these standards were released by
HUD
 This year, they are a joint publication of HUD and
other federal partners: US Department of Health
and Human Services (HHS) & US Department of
Veterans Affairs (VA)

HMIS Data Standards Communication

Website – Visit the Version 5.5 page of the
website for:
◦
◦
◦
◦
Data Collection Requirements
FAQ – For frequently asked questions
Intake Forms
Past Safe Harbors Messages
HMIS Data Standards - Training
All users will be required to use Client Intake
and Snapshot Management pages starting
October 1st .
 Visit the Safe Harbors training page to sign up
for classes.

HMIS Data Standards - Project Type
Codes

Project Type Codes – classifies projects based on primary function
◦ Lodging Projects
 Emergency Shelter
 Safe Haven
 Transitional Housing
 Rapid Re-Housing
 Permanent Supportive Housing
 Permanent Housing with Services
 Permanent Housing: Housing Only
◦ Services Projects
 Coordinated Assessment
 Homelessness Prevention
 Street Outreach
 Day Shelter
 Services Only
 Other
HMIS Data Standards – Project Type
Codes

Project Type Code Work
◦
◦

Small group to develop project type code
definitions for our CoC
These definitions will be disseminated and
used by funders, Safe Harbors staff, and
agencies to ensure consistent categorizing of
programs
HPRP Split
Break-Out Groups
 HMIS
Data Standards
 Reporting
Steering Committee Update
HMIS Vendor Contract
 HMIS Data Standards

Safe Harbors User’s Group Update
System Ticket Review
 HMIS Data Standards
 Sharing of Tips & Tricks
 HMIS Vendor Requirements

Questions & Answers
Trivia Question & Prize
Adjourn