Transcript WDRA 2010 AGM MEETING

WDRA Annual
General Meeting
April 16, 2012
Westmeath Recreation Centre
AGM Agenda
1.
Opening Remarks
2.
Updating of the WDRA Constitution Document
3.
Year-End Reports - Board of Management Member
4.
Final Report - Strategic Planning & Feasibility Study
5.
Election of Officers for 2012-13 Board of Management
MISSION STATEMENT:
We are a non-profit community governed
organization, whose purpose is to support
the people of our community in meeting their
recreational, athletic and social needs; to
achieve the best possible community spirit
and well being.
Opening Remarks – Brenda Grady
Welcome
 We have had a very busy year, as you will see through the reports to
follow.
 Our Community Center continues to serve as a meeting place for
families and friends. Our Community Center is used by many different
groups and for many different functions, here are a few a them:
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Our schools
Our churches
Sports – hockey, baseball, fitness classes, soccer, skating, ball hockey, etc
Dances for all ages
Our emergency center
Banquets – Weddings, Anniversaries, Birthday Parties, etc
Meeting place for Clubs – 4H, Seniors, etc
Thank you to the past WDRA Board, and all the volunteers that have
kept our facility running. Thank you to the Present WDRA Board and
Volunteers.
Opening Remarks (Cont’d) – Brenda Grady
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We still manage our ice with mostly volunteers. Thank you to all our
flooders , flooder helpers and everyone else who helps to put the ice in,
the help remove the ice, and to help with all the day to day
maintenance.
We continue to have the best Canteen in the Valley. Thanks to Cathy
Horner.
Thank you to Mel deHann for fixing things before we know they are
broken.
Thank you to Kim Quast for keeping our arena and hall clean.
Thank you to all our Hockey Coaches, Managers & Trainers. Thank
you to all the parents would bring there children to hockey and support
our hockey program. Peter Either schedules all our referees, thank
you.
Thank you to the Anne Bromley and the 4-H Club, and out the parents
that volunteer and help.
Opening Remarks (Cont’d)– Brenda Grady
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Thank you to the Social Club for all the work they do and for applying
for the grant for beautiful new fridge and stove in the kitchen.
Thank you Beth Either for co-ordinating our baseball program
Sheri White does an incredible job looking after are monthly Tween
dances, thank you.
We have a team that works our monthly bingos at Bingo Country.
Thank you.
Thank you to all our volunteers and to everyone who supports the
WDRA
We need to celebrate our Community and our accomplishments.
Opening Remarks (Cont’d)– Brenda Grady
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We do have challenges!
We don’t have all the answers!
We do have questions. We welcome your input.
We are aware that we have aging assets. That the Facility is old and
tired and in need of major repairs. We have worked hard this year to
access and come up with the facts.
An ‘Ad Hoc Committee’, comprised of local volunteers, was assembled
to develop a ‘Master Plan’, for delivering future recreational services to
our community, to be revisited every 5 years. Gayle Stewart will be
reporting on the results.
WDRA Constitution Update – Gayle Stewart
Motion:
The General Membership of the WDRA accepts,
ratifies and confirms the revised Constitution of
the Westmeath & District Recreation Association,
as presented at the April 16th, 2012 Annual
General Meeting.
Moved: Keith Bromley
Seconded: Cathy Williamson
Comments: Majority of members approved. Passed.
President’s Report – Brenda Grady
1. Ice Rental Income 2011-2012:
Oct
$ 2,938
Lost $4,997 - opened Oct 20th (Chiller)
Nov
$11,480
Lost $1,100 – down a Silver Stick Weekend
Dec
$10,485
Lost $ 800 – no Bantam tournament
Jan
$10,205
Feb
$ 9,405
Lost $1,600 – no IP or Peewee Tourn.
Mar
$ 3,835
Lost $2,410 – closed rink 19 days early
$ 48,348
Total Opportunity Lost Revenue = $ 10,907
Bingo:
$16,067
Grant:
$12,500
Signage:
$ 4,900
Public Skating: $ 1,495
Total Rink Related Revenues= $ 83,310
President’s Report (Cont’d) – Brenda Grady
2. Bingo Program:
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We had 22 bingos in 2011
Our bingos are always on a Friday night
We do our two bingos per month on the same night
Each bingo requires four volunteers to work
Bingo revenue for 2011 was $16,067.00
3. Managed the Kitchen for 3 WDRA Sponsored Events:
Date
January 28, 2012
February 25/26, 2012
March 3&4, 2012
Event
Hockey Day
Adult Hockey Tournament
Winter Carnival
Profit
$1,304.98
$ 973.60
$3,139.07
VP’s Report
– Gayle Stewart
Human Resources:
REC. CENTRE CLEANER POSITION:
 May- July, 2011: Negotiations with Cathy Horner to complete a Contract.
Signed Cathy on July 25th . Resignation received August 30th, effective Sept.
30th
 Advertised and interviewed for new cleaner.
 Hired Kim Quast on probation as of Oct. 1st, off probation and signed
permanent contract Jan. 1st, 2012. Kim has proved to be an excellent addition
to the organization. Her hard working, friendly manner and skills as a team
member have been greatly appreciated.
ARENA CANTEEN OPERATION:
 May – July 2011: Negotiations with Cathy Horner to complete a tenant’s
canteen rental contract. Signed Cathy on July 25th, to a one-year rental
agreement from Sept. 2011 to August 31, 2012.
VP’s Report
(Cont’d) – Gayle
Stewart
Strategic Plan & Feasibility Study Facilitation:
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Invited, on behalf of the Board, community volunteers to join an Ad Hoc
Committee to study and recommend strategic plans for the delivery of
WDRA recreation services 5 to 10 years into the future.
Presented or moderated a series of eight public meetings, July to
October, 2011.
Promoted and publicized the process and results to gain full
transparency and have a broad based community awareness of the
undertaking.
Helped to prepare the Strategic Planning and Feasibility Study Final
Report, March 2012
Approached the Township of Whitewater Region, Finance and
Administration Committee, to ask for re-imbursement for cost of
consultants’ fees ($8,400) expensed in 2011. Now under consideration
by Township.
VP’s Report
(Cont’d) –
Gayle Stewart
WEBMISTRESS:

1st Anniversary of www.westmeathtoday.ca on April 2nd

Successfully requested that signage with the new website’s name be
installed and paid by the Township of Whitewater Region on the Village
of Westmeath place name sign.
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Uploaded current “Town Crier” news and calendar events, any
submitted hockey photographs and archived Strategic Planning
material.
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Website administrative costs offset by website Business Directory ads.
VP’s Report
(Cont’d) –
Gayle Stewart
OTHER:

2012 Winter Carnival Co-Chair: with many other volunteers organized
and executed various carnival activities throughout March 2-4th
weekend, to result in a $10,000 in fundraising net result.
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AED – had the Renfrew County Paramedics review and refurbish the
building’s defibrillator and first aid boxes.
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WI-FI Access: Installed wireless internet router to the WDRA office
computer to make internet available to smart phone and laptop users
throughout the building and surrounding area.
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Volunteer Hours Survey: Conducted a survey of individuals and teams
of WDRA volunteer workers, to result in an overall count of volunteer
hours given in one year 2011.
VP’s Report
(Cont’d) –
Gayle Stewart
AGM Discussion:
1. Some members questioned why names of other members
who have had some first aid training are not posted as first
responders for AED use.
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One response was that 911 should be used as first action.
Councillor J. Trimm advised that firefighters will have AED, but will
only utilize under “fire suppression” situations.
Another response was that usage instructions are clear on the AED,
and anyone who can access first and fastest, should do so.
Notwithstanding, the AED was installed in the Rec Centre for usage
there. The Board will follow up to assess beyond Rec Centre usage.
Treasurer’s Report – Doreen McNair
Review of the 2011 Financial Statements
Westmeath & District Recreation Corporation
Statement of Financial Position
as at 31 December 2011
2011
2010
CURRENT ASSETS:
Cash in bank ................................ $ 28,143
Accounts Receivable .................... 19,447
$ 47,590
$ 51,807
24,451
$ 76,258
CURRENT LIABILITIES :
Accounts Payable .........................$ 10,566
Deferred Revenue (Note 4)............ 6,686
$ 17,252
Accumulated Surplus:
$ 30,338
MACKILLICAN & ASSOCIATES – Chartered Accountants
$ 10,051
31,022
$ 41,073
$ 35,185
Statement of Operations
for the year ended 31 December 2011
2011
2010
12,500
16,067
17,500
6,837
977
56,592
39,271
3,599
17,147
16,617
Revenue:
Grant – Township of Whitewater ......................................
Bingo Country ..................................................................
Community Appeal Project ................................................
Accessibility Grant .............................................................
Canteen Booth ................................................................
Fundraising (net) ..............................................................
Ice Rentals and Admissions .............................................
Minor Ball registration.......................................................
Expenses (details in next slide):
Excess (shortfall) of revenue over expenses:
38,819
1,185
53,814
45,071
2,571
$ 153,343
$ 175,224
$ 158,190
$ 148,764
$ (4,847)
$ 26,460
MACKILLICAN & ASSOCIATES – Chartered Accountants
Net Revenue Trends – Kitchen/Bar/Events/etc
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$2008
2009
2010
2011
Revenue Trends – Ice Rentals
$50,000
$45,000
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$2008
2009
2010
2011
Statement of Operations
for the year ended 31 December 2011
Expenses:
2011
Accessibility project ............................................................ 6,837
Accounting & legal ............................................................. 2,800
Arena manager
..............................................................11,170
Community Appeal Project ...................................................17,500
Honorariums
.............................................................. 2,000
Hydro & heat .....................................................................42,265
Minor ball ........................................................................... 1,700
Minor hockey ..................................................................... 143
Newsletter .......................................................................... 3,414
Non rebateable GST/HST ................................................. 3,339
Office Supplies ................................................................. 3,568
Repairs & Rentals ............................................................. 53,314
Sundry ............................................................................. 221
Strategic Planning ............................................................ 7,916
Telephone & Internet ....................................................... 1,129
Website ............................................................................ 1,017
$ 158,190
MACKILLICAN & ASSOCIATES – Chartered Accountants
2010
43,465
2,600
12,636
3,000
39,748
1,624
3,157
2,453
5,311
32,968
335
1,304
$ 148,764
Treasurer (Cont’d) : AGM Motions
1. MOVE that the general membership of the Westmeath & District
Recreation Association (WDRA) accept the Financial Statements for
the corporation for the year ending December 31, 2011 as presented.
This report is prepared by MacKillican and Associates, Chartered
Accountants, with the assistance of Doreen McNair, Treasurer,
WDRA.
Motion made by ..Pierrette Cottrell
Seconded by Esther White
Majority were in favour. Passed
2.
MOVE that the general membership of the Westmeath & District
Recreation Association (WDRA) appoint MacKillican and Associates,
Chartered Accountants as auditors for the fiscal year 2012, and to
prepare a year-end Review Engagement Report as at 31 December,
2012.
Motion made by Jen Austen
Seconded by Cathy Horner
Majority were in favour. Passed
Secretary Report – Paul Stewart
WDRA Newsletter:
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Distribution: 900 + households (1,200 when extended)
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Costs to reproduce and mail (2012):
$2,896
(Reproduction @ $.15 +HST) (Postage @ $.159 + HST)

Advertising income (2012):
$1,972
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A Big Thanks to DANA THOMS who has done the graphic design and
lay-out of the material for the past few years. Retiring to focus on
home & businesses.
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Another Big Thanks of course to all our ADVERTISERS.
Sports Co-ordinator – Korena Dament
Financial Statement Minor Hockey 2011/12 (with 20010/09 comparisons):
Income
11/12
Cash on Hand from previous year .......................
Muskrat-registration fees ..................................... 13,350 (44)
Refund from Muskrat for:
Coaching clinics ...........................................
Ref clinic fees ..............................................
Fundraiser by Muskrat (our share) ....................
Tournament Fees for home tournaments ........... 7,775
Total Income
Total Expenses (from next slide)
Net Income
10/11
3,532
13,350 (46)
750
1,167
0
13,100
=
$ 21,125
$ 31,899
=
$ 19,809
$ 30,375
=
$ 1,316 **
$ 1,524
** Not Final
Expenses:
11/12
10/11
Home Tournament Costs:
Ice rental
Ref fees
Trophies
Hall rental
Total tournament costs
Away Tournaments
Pictures for each player
Year End Medals
Banquet Costs
Misc Expenses
Netting for Hockey Nets
Coaching Clinics
Trainers Clinics
Speak Out
Ref clinic fees
Bingo surcharge
Ice Rentals
Ref Fees
Total Expenses
819
680
5,400
660
425
11,026
799
$ 19,809
3,640
2,148
3,722
1,130
10,640
0
742
0
80
130
0
750
0
50
1,167
1,230 (41 x $30)
13,520
2,066
$ 30,375
MINOR HOCKEY NOTES (Cont’d)
– Korena Dament

2011/12 teams:
 Full teams each of Atom, Bantam, Midgets
 Peewee – played in Beachburg
 IP – played in Cobden
 Novice- joint team with Beachburg

Change in District 5:
 Body contact - no longer allowed
 Benefits – more tournament participation, less injuries, more girls, players more apt to stay.

Tournaments:
 Home tournaments – Novice, Atom, Midgets. Bantam had to cancel due not enough teams.
 Away tournaments – 11 tournaments, with costs covered by Home tournaments.
- For the Bantams – parents had to cover costs
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Bingo Support Fees
 Some people not sure why we are collecting “Bingo” support fees per player.
 Fees are required to give honorariums to Bingo workers. If volunteer, can earn back the
funds.
 Bingo revenues ($16,000/yr +/-) used for arena. Very important to cover arena costs.
 This fall, all registrants will need to pay these fees to register for hockey.
TWEEN Dances - Sherry White (Co-ordinator)
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11 dances from MARCH 2011- MARCH 2012
No dance was held in July due to Beachburg Fair weekend
Most at one dance was 86 kids.
Results:
 Attendance avg =
 Income avg =
 Food expense avg =
 Total income for the year =
58
$241.62
$91.21
$1,654.58
TWEEN Dance kicked off the Winter Carnival this year with 74 kids
in attendance, bringing in $101.78 after expenses, and also selling
30 some carnival buttons.
Minor Ball – Beth Ethier
PLAYERS REGISTERED (as at March 30):
T-ball……………… No T-Ball Division
Bumblee Bee……. 11
Mite………………. 12
Atom……………… 6
(Atom players joined with Forrester’s Falls to make 1 team)
Pee Wee…………. 14
Bantam/Midget….. 11
Total =
54 players so far
.
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I am still looking for people to help look after the diamond, to coach, umpire and play ball.
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Early bird registration ends the 20th of April
Minor Ball (Cont’d) – Beth Ethier
2011
2010
INCOME & EXPENSES:
Income:
Reg. Fees & shirt sales…
$2,813
$2,561
Expenses:
League fees
Bats, balls, Lime, etc.
t-shirts
Year end tokens
Umpire fees
Tournament fees
Total Expenses
$ 60
$ 255
$ 51
$ 210
$ 381
$ 65
$ 1,022
$ 60
$ 606
$ 206
$ 332
$ 420
$ 50
$1,674
$ 1,791
$ 887
Profit:
Minor Ball (Cont’d) – Beth Ethier
COMMENTS:
 Profit was higher this year as I did not have to buy as much equipment
i.e. balls and bats.
 Every 2-3 years I have to buy more balls, bats, helmets and back
catcher equipment, depending how the equipment holds up, etc.
 The t-shirts pay for themselves as the players pay to get the shirt. (cost
recovered)
 The cost for the year end token was cheaper this past year.
 The cost for the umpires is all dependant on how the teams do. If they
lose early, then there are not as many games to be umpired.
 I also increased the fees to play last year which will explain the higher
income with fewer players playing.
 I have had 2 Registration Days this spring, the latest on April 4th.
Kitchen Manager– Jan Reeves

ACTIVITIES: (April 16, 2011 to April 16, 2012):
 Catered events
-8
 WDRA sponsored meals
– 19 (breakfasts, lunches, dinners)
 Rentals
– 33 .
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VOLUNTEERS: About 100 community volunteers have spent countless hours
Preparing, Serving and Cleaning up, for these events.
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FOOD DONATIONS: Baked goods in the way of pies, dinner buns, donuts,
cookies and squares have been donated by many from the community. Also,
eggs, meat, cheeses and dairy products have been donated for various events.
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Proceeds from each event have been deposited to the General Business
Account managed by the WDRA Management Board.
Kitchen Manager (cont’d) – Jan Reeves
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A new STOVE AND REFRIGERATOR were installed in August of 2011.
Purchase was provided by the Riverview Social (Seniors) Club by way of a New
Horizons Grant of $10,000.00. The actual purchase price was $12,280.00 and
the Riverview Social Club paid the shortfall of $2,280.00 from their club funds. A
huge THANK YOU to the Riverview Social Club for this and their ongoing
financial support to the community.
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KITCHEN IMPROVEMENTS:
 Moss Manufacturing installed a third counter free of charge to complete the
installation of counter-tops for the kitchen.
 Ted Kingston built and installed a large pantry cupboard to store all stock
and dry goods belonging to the WDRA for the price of materials only.
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After each event, a PROJECT REPORT is prepared and submitted for WDRA
records itemizing all income and expenditures and volunteer hours.
Kitchen Manager (cont’d) – Jan Reeves
For the fiscal year of 2011/2012 the following WDRA sponsored Community
Special Meals took place:
Date
May 12/11
July 1/11
July 1/11
Aug.
Nov. 12/11
Feb. 25-26/12
Mar. 3-4/12
Mar. 17/12
Event
Big Breakfast Bash (Buffet)
Canada Day Buffet Breakfast
Canada Day Chicken Bar-b-que Supper
Dog Days Café Baseball Tournament
(Breakfast, Lunch, Dinner)
Fall Buffet Breakfast
Adult Hockey Tournament Weekend
(proceeds from five meals served)
Winter Carnival Weekend
(proceeds from six meals served)
St. Paddy’s Day Irish Stew Supper
For a total profit (after all expenses paid)
Profit
$ 1,057.54
$ 1,097.42
$ 2,158.48
$ 196.20
$ 844.87
$ 973.60
$ 3,139.07
$ 418.11
$10,185.36
Kitchen Manager (cont’d) – Jan Reeves

CATERING EVENTS: gross income (April 16th, 2012 to Dec. 6th, 2012)
was $13,146.13. Net income after costs was $8,979.05. There have
been no catered events to date in the year 2012.
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FOOD SAFETY INSPECTIONS: Two were performed on the kitchen
and community centre facility, including the Snack Bar/Refreshment
Stand, during meal servings this year from the Renfrew County and
District Health Unit, one on July 1st, during the Canada Day Chicken
Bar-b-que supper and the second one on October 19th at a Riverview
Social Club Soup & Sandwich event. Both inspections passed with
"Compliance with the Food Premise Regulation of Ontario". Both
inspectors commented to me that we were doing a good job!
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Due to the cooperation and generosity of our community members we
have experienced a very successful year in the kitchen.
AGM Discussion:
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A member questioned why the kitchen door is always locked.
Response was that items have been missing from the kitchen recently,
and as it is the Board’s responsibility to safeguard WDRA assets, it was
agreed that the door be locked and key holders be limited. Jan and
Brenda had keys available when asked.
It was agreed that the Board will entertain alternate solutions if
approached by member(s).
Hall Bookings– Jan Reeves
Many groups use the Community Centre on an ongoing basis. They are:
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Riverview Social Club – Wednesday afternoons from Sept. to June
Fitness Classes – Monday evenings and Thursday mornings from Sept to June
4-H Club – Fall session and Winter session
Tween Dances – once a month year round
Euchre Nights (proceeds to the WDRA) Thurs. evenings
Our Lady of Grace Separate School
Westmeath Public School
UOV Aces Hockey Teams for Dry land Training and meetings
Other rentals include dances, hockey banquets, birthday parties,
anniversary celebrations, fishing tournaments, polling station,
conferences, weddings, showers, Teas, family reunions, church
suppers, and funeral celebrations of life.
Hall Bookings (cont’d) – Jan Reeves

Any party/person interested in seeking information with respect to
renting our hall premises may obtain it online at
www.Westmeathtoday.ca where there is the BANQUET HALL RENTAL
AGREEMENT FORM, and the FACILITIES RENTAL RATE
PAMPHLET on display, or by leaving a message on the telephone at
613-587-4841, or contacting us by e-mail at [email protected].

GROSS HALL BOOKINGS: There were 33 hall rentals with total gross
fees invoiced in the amount of $8,573.74 (Apr 2011 to Apr 2012)

I would like to extend a special thank you to Kim Quast, our facility
cleaner, and Mel deHaan, our maintenance manager, who have kept
the kitchen and hall premises in top shape since coming on board.
Both of these individuals have stepped up to the plate and keep this
building in A-1 condition.
Bar Manager – Gord Reeves & Faye Campbell
19 CASH BARS ** (Apr 16 2011 to Mar 17,2012):
April 16
May 6
June 3
June 8
June 28
July 1
July 29
Aug. 18
Aug. 27
Oct. 1
Oct. 8
Oct. 22
Nov. 6
Dec. 10
Jan 7
Jan 28
Feb. 24/25
Mar. 3
Mar. 17
Trute Wedding
4-H Trivia Night
BAIT dinner
Riverview Pot Luck
turHuurne Anniversary
Canada Day
Pappin Reunion
Hotchkiss Memorial
Dog Days Tournament
White Anniversary
Winter Birthday
Boomers Dance
Krose Memorial
Riverview Dinner/Dance
Tomkinson Birthday
Muskrat Trivia
Beachburg Adult Hockey
Winter Carnival
Trevor Alguire St. Paddy’s
Profit (after all expenses) =
$ 289.10
$ 169.00
$ 448.74
$ 198.00
$ 403.99
$2,572.25
$ 712.64
$ 450.01
$ 263.52
$ 711.33
$ 312.74
$ 424.25
$ 179.00
$1,122.70
$ 17.54
$ 263.10
$ 237.50
$ 324.96
$ 924.25
$ 10,024.62
** Under the WDRA Permanent Liquor License
Bar Manager (Cont’d) – Gord Reeves & Faye Campbell

Volunteer hours for the time period amounted to 817.5 hours.

A special thank you is extended to Ardell Thomas who looked after ticket sales
and an accounting of bar receipts for each function.

IMPROVEMENTS:
 An up-to-date bar counter with drawers and cupboards was installed to
replace the existing one which had deteriorated to the point of falling apart.
This was done for the cost of materials only. The construction and
installation was supplied by Ted Kingston free of charge, assisted by Mel
deHaan and Gord Reeves.
 The former two-door stainless steel refrigerator which was replaced in the
kitchen is now incorporated for use in the bar area.

There is a carefully monitored inventory system in place which tracks purchases
and sales for each event.
Facility Manager – Peter Crosby
Mel
Mel has done a tremendous job for the WDRA this year – it’s been a year
since he started. He regularly volunteers more hours than he is paid for.
His diligence regularly caught issues before they became serious, thus
saving WDRA thousands of dollars in service calls and repair costs. Mel
is recovering from major surgery and will be recuperating for several
months.
Short Season:
Ice started later this year (new chiller) and we shut down earlier due to
some unusually warm weather and a leaking roof.
Facility Manager (Cont’d) – Peter Crosby
Chiller:
 Old chiller was deemed to be not repairable, new chiller was required.
 New chiller was installed by AC Mechanical.
 During installation it was discovered that the ammonia was leaking into
the brine.
 This was fixed by AC Mechanical.
 The brine was tested later in the year and not found to be different than
when initially tested.
Facility Manager (Cont’d) – Peter Crosby
Technical Standards And Safety Authority (TSSA) Inspection:
 Inspection conducted in October 2011

Several issues were identified and we negotiated compliance dates.
Issues related to :
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Registration of the refrigeration plant,
record keeping,
replacement of relief valves,
testing of ammonia gas detector,
emergency stops,
labels for piping in the compressor room,
warning lights,
alarms and signage.
Facility Manager (Cont’d) – Peter Crosby
Regular Maintenance:
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
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

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Routine checking of compressors, chiller and ice measurement.
Routine ice maintenance, shaving and flooding to keep the right ice
thickness
Routine maintenance of Hall and dressing rooms
Check emergency lights and fire alarms
Routine/monthly water sampling / testing – one adverse report received
in the summer... rectified.
Furnace maintenance – Hall
Zamboni maintenance and repairs.
Facility Manager (Cont’d) – Peter Crosby
Dehumidifier
We were able to get a used/newly refurbished dehumidifier from Cimco.
Part of the deal is that they will do the install and we will have to erect a
stand for it to sit on. The stand may cost +/- $6-8K.... this will help keep
moisture down in Fall and Spring... the cost to date: 2 cases of beer.
Installation date – tbd.
Volunteers and Flooders
Thanks go out to all the volunteers who helped Mel during the year and to
all the Flooders without whom we wouldn’t have the good ice we have.
Graham and Nick Desjardins; Bob, Mike and Robert Watson; Andy
Anderson; Arnold deRuiter and Terry Bromley; Tommy Dunfield, Rick
McDonald, Johnny Veillieux; Dave and Sarah Bromley; Mel and Me.
Facility Manager (Cont’d) – Peter Crosby
Multi-year Capital Plan
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Details are reported under the Strategic Plan

Thanks go to members of the Physical Plant sub-committee for their
work:
 Art Bromley
 Tommy Dunfield
 Bryan Dupuis
 Peter Ethier
 Mel deHann
 Peter Crosby
Facility Manager (Cont’d) – Peter Crosby
Issues for Next Year:
 Minimally a temporary fix is required to reduce the leaking.

Evaporator condenser: we may be able to get one more year out the
current one / we are looking at trying to pick up a used, good
conditioned condenser.

Hot water for the Zamboni: We had to take out the oil fired water
heaters (they were red-flagged) and we were advised that electric water
heaters would meet our needs. Unfortunately, there is not enough power
coming into the building to fire the heaters.
Closing Remarks – Brenda Grady
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As we move into the future I am very positive.
After listening to the Executive Reports; what a busy year we have had.
We plan on opening and running the facility for the coming year.
We plan on moving into the future using the results of the feasibility study as
our guide.
We will continue to be guided by a few very general objectives:
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To provide the broadest range of recreational and social facilities and
services possible that will enhance the active life styles and wellbeing of the
Westmeath and Area Residents.
Be all inclusive in scope, targeting preschool-age children, school aged
children, youth, teens, young adults, adults, seniors, people of all ages with
special needs, families, community agencies, institutions and potential
partnerships.
Maintain the Recreation Center at the heart of the community. People in the
community are where peace, security, meaning and fulfillment happen.
Closing Remarks – Brenda Grady

We have an amazing facility, as well as an incredible community,
which I am very proud to be a member of.

We welcome your comments on how we can improve our
Community Center for you and how we can help develop your ideas
for new activities and events. If you have any comments or
suggestions, please come and talk to us.

I would like to thank everyone for coming out this evening.

Brenda turned the meeting over to Joe Trimm to run the Board
Nominations and Elections.
2012/13 WDRA Board Positions
President
Past President
Vice – President
Treasurer
Secretary
Kitchen Manager
Bar Manager
Sports Co-ordinator
Facility Co-ordinator **
Director at Large
Brenda Grady
Cathy Williamson
Cathy Norlock
Anna Morrow
Stacy Robinson
Sherry White
John Morrow
Korena Dament
Vacant
Vacant
** Bryan Dupuis declined because he felt the new conflict-of-interest article in the
constitution eliminated him from taking a position.
•
•
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Motion to Close Nominations: Izett McBride
Seconded: Crystal Kranz
Passed