Transcript Succession and Long Range Planning

Membership is the Key to
Your Clubs’ Success!
District 4
Conference
Pittsburgh 2013
Joanne Raymond Lt Governor
Lori Robinson Area 2 Director
Zonta is an International organization that is “Engaging Women
through leadership, service and advocacy all around the world”
ZI Membership Trends
Increase in August 2013 compared to
August 2011 by 2.31%.
ZI Membership Trends
Total new and reinstated members
decreased by 2.15%.
ZI Membership Trends
Resignations decreased by
7.47%.
District 4 Membership Trends
The Keys
Recruitment
Retain
Rejuvenate
• The basis of a thriving Zonta Club is a
vibrant membership and the key to a
vibrant membership is a growing
membership
• Adding new members means increased
options and a larger group of potential
workers and leaders
• All members of your club should be
involved in the recruitment of new
members
Recruitment
• How do we do this?
• How do we get the message out?
• How do we find “dedicated and
committed” women?
• Why would a professional woman
want to join Zonta?
• What makes Zonta different from
other organizations?
• Enthusiastic involvement by all members of the
club
• Sharing knowledge about Zonta’s mission, objects
and goals
• Providing outstanding programs that attract
women
• Being involved as a club on worthwhile service
projects in our community
• Providing complete information regarding the
expectations of potential members
• Allowing potential members to attend several
meetings prior to joining so that they understand
the expectations of a member
Key Talk
• What worked for you in your quest for
new members?
• Share your ideas with us!
• How do we engage younger members?
Wear a “Z” every day!
Retention
• Mentor them
• Involve them
• Value them
Mentoring Program?
• Helps the new member recognize their
abilities and strengths
• Provides suggestions for opportunities for
growth
• Opens doors that might not have been
available
• Helps to introduce you to members of the
club and community
• Provides professional, personal and
emotional support and increased Zonta
involvement
MENTORS ROLE
Facilitate a welcoming attitude for
the New member by:




Meeting her at the meeting
Calling to remind her before each meeting
Introducing her to other members
Encouraging her to sit with different groups at each
meeting
 Ensuring that she participates on a committee (or 2)
and explaining their work to her
 Encourage her to participate in Zonta social
functions.
5 STEPS TO GETTING THE MOST OUT OF
YOUR MENTORSHIP
• 1. Meet regularly (in person, over the telephone or
via e-mail)
• 2. Communicate and discuss some of the issues
around Zonta at both the local and international
level
• 3. Look for specific opportunities that maximize the
relationship with each other and with Zonta
• 4. Evaluate the process based on your goals
• 5. Acknowledge success and adjust for
improvements in either the relationship with each
other and Zonta
Involve
• Invite the new members to participate on a
committee that they have an interest in or
will give them in site to the working of the
club (each club may have a key project or
signature event that pulls the club together)
• Make sure that they are invited to participate
in any social events coming up to make them
feel welcome Engagement 101
Value
• Find out what each member values and why
they joined
• Club recognition for achievement, success
and involvement in area and district projects
• Celebrate all milestones like birthdays, years
of service-volunteering
Key Talk
• Does your club have a mentorship
program?
• How do you assign mentors ?
• How long do you mentor a new
member?
Rejuvenate
• Why is this important?
• How can we do this?
Rejuvenate
• What brought us together?
• What made us a great club?
• Sharing your did wells
• Visit other clubs
• Create excitement!!!!!
• Why are we tired?
Change it up
Key Talk
• What social events have you
organized?
• What service projects have you
participated in other than Birthing
Kits?
• What advocacy projects have you
completed or are considering ?
What Keys Do You Have
to unlock the three R’s?
• Social media
 New Member Presentation
(Welcome to Zonta) | 2012- 2014
http://www.zonta.org/MemberResources/Tools/MembershipTo
ols.
 Club websites, Facebook and Twitter
 District 4 website membership page
• PR
– Business cards, club brochures, community events, service
projects, fundraisers
• Mentoring
– Mentoring dinner, new member orientation, member surveys
to assess if needs are being met
More Useful Keys
• ZI and District 4 Membership Manuals
• Area Meetings and District Conferences
– Workshops, education on international
projects, networking with other Zontians
• District Zing Fund
– District assistance for membership events
for clubs under 2o members
• Most effective? One-on-one!
Wear a “Z” every day!
Keys to remember
• The most important position in Zonta
is being a member!
• Find them! Keep them! Thank them!
• Most importantly, we cannot
accomplish Zonta’s mission without
members!
• You now have access to the keys to
open the doors
Our District 4 Goal
To have thriving clubs with a vibrant
and growing membership
Remember our
District 4 Goal:
Increase 2.5 % in the
District this biennium
Remember: Always at the
forefront should be Zonta’s
mission and the difference we
make in the world!
Share the message!
Thank you for participating in
the Workshop
Membership is the Key to Your
Clubs’ Success!
Joanne and Lori
MEMBERSHIP TOOLS
MEMBERSHIP TOOLS
Membership Incentive
Eligibility and Instructions | doc
Membership Incentive Form for Club Presidents "First Form" | doc
Membership Incentive Form for SOM Committee Chairman "Second Form"
| doc
Participating Members | doc
Membership Brochures
English | pdf
French | pdf
German | pdf
Italian | pdf
Japanese | pdf
Spanish | pdf
Recruitment & Retention
Prospective Member Questionnaire | mail-in | online form
Prospective Member Referral | online form
Prospective Member Presentation | ppt | script
(Use this presentation and accompanying script for membership recruiting
events. You can also customize it with local photos and information)
New Member Presentation (Welcome to Zonta) | 2012- 2014 ppt |
guidelines
Zonta Clubs In Formation | pdf
(These are proposed new clubs in development that have been authorized
by the district governor and are being Sponsored, Organized and
Mentored (SOM) by a SOM Committee.)
Membership Planning
Classification