Transcript Microsoft PowerPoint 2010 - Warren Hills Regional School

Microsoft Office
Microsoft
Office
PowerPoint 2013
PowerPoint 2013
Courseware # 3256
Lesson 7: Preparing the
Slide Show
Microsoft Office
PowerPoint 2013
Lesson Objectives
• review a presentation
• insert and manage
comments
• edit and reply to comments
• delete comments
• compare presentations
• customize a presentation
• add speaker notes
• create handouts
• embed fonts
• proof a presentation
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• ensure a presentation is
accessible and compatible
• set up a slide show
• use presentation tools
• use presenter view
• rehearse a presentation
• customize rehearsed timings
• record a presentation
• create custom slideshows
• present online
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PowerPoint 2013
Using Comments
•
Use comments to
– ask questions
– offer suggestions
– request clarification
•
Can add, edit, move, reply and delete
comments
•
Manage comments using the
Comments Pane
•
Use Show Comments on the Review
tab to show or hide comments
•
Navigate through comments using the
Previous and Next buttons
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Comparing Presentations
• Compare two presentations
where comments not used
and changes unknown
• View differences on slide or
in the Revisions Pane
• Incorporate individual
changes or merge all
changes in slide
or presentation
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Adding Speaker Notes
• Helps recall information
associated with slide content
• Not visible to audience
• Add notes in the Notes pane at
bottom of each slide in Normal
view or in Notes view
• Print notes or use Presenter View
to view as slide show runs
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Creating Handouts
• Provide audience handouts to read during or after
presentation
• Automatically created using slide representations
• Use Handout Master to modify handout look and layout
• Export presentation to Microsoft Word to add additional
information to handouts
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Embedding Fonts
• Allows use of non-standard or specialty fonts in your presentation
• Enables the fonts to travel with the presentation
• Ensures that a user views the presentation exactly as you intended
• To embed fonts in your presentation file:
– in the Save As dialog box, click Tools and then click Save Options.
– In the Options dialog box, click Embed fonts in the file and then click
the required options.
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Manually Proofing a Presentation
• Typos and grammatical errors can lessen the presenter’s
credibility and cause the audience to lose focus.
• Check presentation content for:
– comma and apostrophe usage,
– errors in sentence structure,
– homonym usage, such as “they’re”, “their” and “there”,
– content logic and flow,
– consistent structure, styling, and naming of slides and text,
– proper alignment and sizing of slide elements.
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Using the Accessibility Checker
• Used to ensure everyone, including those with
disabilities, can experience your presentation
without issues.
• To run the Accessibility Checker:
– On the File tab, click Info, then
– click Check for Issues and then
– click Check Accessibility.
• Results appear in the Accessibility Checker
pane
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Using the Compatibility Checker
• Used to determine whether there will be any issues when a
PowerPoint 2013 presentation is opened in PowerPoint 2003
or earlier
• To run the Compatibility Checker:
– On the File tab, click Info, then
under Inspect Presentation
– click Check for Issues and then
– click Check Compatibility
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Running the Slide Show
•
From beginning:
– On the Slide Show tab, in the Start Slide Show group, click From Beginning;
or
– Press F5
•
From current slide:
– On the Slide Show tab, in the Start Slide Show group, click From Current
Slide; or
– on the status bar, click the Slide Show button; or
– Press Shift + F5
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Running the Slide Show
Start Show from beginning
Press F5
Advance to the next slide or animated object
Press N or Page Down or click the mouse
Return to the previous slide or animated object
Press Backspace or P or Page Up
Go to a certain slide number
Type the slide number and then press Enter
Black the screen or return to presentation
Press B or PERIOD
White the screen or return to presentation
Press W or COMMA
Stop/restart automatic show
Press S
End slide show
Press Esc
Return to the first slide
Hold both mouse buttons down for 2 seconds
Change pointer to pen
Press Ctrl+P
Erase on-screen annotations
Press E
Change pen to pointer
Press Ctrl+A
Display shortcut menu
Right-click
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Setting Slide Show Options
• Full-screen vs. window
• All slides or selected
• Advance manually or with timings
• Loop continuously
• Without narration and animation
• Use multiple monitors, a specific
resolution and presenter view
• Annotation ink and laser color
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Using Presentation Tools
• Onscreen tool buttons in the lower left corner of the screen:
Menu Options menu
Go to previous or next slide.
Display pointer options menu. Choose pen, highlight, or laser.
Display presentation More Options menu.
See all slides.
Zoom and pan to a specific part of a slide.
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Using the Presenter View
• View your presentation with your speaker notes while the
audience views the note-free presentation.
Toolbar
Presenter and Navigation Tools
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Slide Preview
Slide Thumbnail
Notes Pane
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Rehearsing a Presentation
• Run through slide show to record time required
to deliver each slide
• Save timings to advance slides automatically
Next
Pause
Timing
Repeat
• To rehearse timings, on the Slide Show tab, in the
Set Up group, click Rehearse Timings.
• Use the Recording toolbar to help manage the
procedure
Next
Go to the next item on your slide, or press N or Page Down or the down arrow .
Repeat
Click if the timing shown is incorrect and you want to re-record the timing.
Pause
Pause the timing.
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Customizing Rehearsed Timings
• Modify the timing on one or more slides
• View timings in Slide Sorter view, or on
Transitions tab, in Timing group, under
Advance Slide… After
• To advance a slide using the mouse with or
without rehearsed timings, select On Mouse
Click.
• To increase or decrease the amount of time
before a slide advances, click in the timing for
After
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Recording a Presentation
• Similar to rehearsing a
presentation
• Saves timings for each
slide
• Also saves annotations
and audio narration
• Can replay presentation
later
• Requires a microphone,
sound card, and speakers
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Creating Custom Slideshows
• Can hide slides to quickly omit
slides from a show temporarily; or
• Create multiple Custom Slide
Shows of selected slides, within a
single presentation
• Useful for delivering same show
to different audiences
• Can preview, edit and remove
custom shows using the Custom
Slide Show, Custom Shows
options
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Presenting Online
•
Broadcast a presentation over the Internet to
a remote audience
•
Creates a link to be copied or emailed to
audience members
•
Audience members can view the presentation
in their web browsers or download the
presentation
•
Requires a Microsoft account
•
To present your show online
– on the Slide Show tab, in the Start Slide Show
group, click Present Online; or
– under File, select Share, click Present Online,
and then click the Present Online button.
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Lesson Summary
• review a presentation
• insert and manage
comments
• edit and reply to comments
• delete comments
• compare presentations
• customize a presentation
• add speaker notes
• create handouts
• embed fonts
• proof a presentation
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• ensure a presentation is
accessible and compatible
• set up a slide show
• use presentation tools
• use presenter view
• rehearse a presentation
• customize rehearsed
timings
• record a presentation
• create custom slideshows
• present online
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PowerPoint 2013
Review Questions
1.
How can you create a presentation that automatically runs as a slide
show but can’t be navigated by the viewer?
2.
How do you open the Comments pane?
3.
How do you reply to a comment?
4.
What is one way to see changes made to a copy of a presentation?
5.
What three types of issues are reported by the Accessibility Checker?
6.
How do you rehearse timings for a slide show presentation?
7.
What is the purpose of Presenter View?
8.
What is an annotation?
9.
How do you print slide notes pages?
10. How do you print presentation handouts?
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