Transcript Word Processing

Standard Grade Computing
Word Processing
LA/LM
What is?
Word processor
a computer program that allows you to
manipulate text
Standard Grade Computing
IMPORTANT FEATURES OF A
WORD PROCESSOR
LA/LM
Wordwrap
when you reach the end of a line, the
word processor automatically moves on to
the next line so that no words are split
Alter Text Alignment
text can be centred,
left justified,
right justified and
fully justified
Alter Text Style
eg
font,
size of text
,
bold,
italics
Setting margins
indenting first line, changing left and
right margins
Tabulation
tabs can be positioned on the ruler to
produce tables
Table
a table can be inserted into a document
by entering the number of rows or
columns.
Alter page size
The page size can be altered to suit the
size of the paper in the printer
Alter layout
Can
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include:
orientation
headers and footers
vertical alignment of the page
sections
Page Break
used to force text onto a new page
Cut and paste
allows the order of paragraphs to be
changed. A piece of text is removed (cut)
and held on the electronic clipboard. It can
then be placed (pasted) somewhere else in
the document
Search and replace
this allows you to instruct the word processor
to replace one word with another wherever it
occurs in the document
Global Search And Replace – every occurrence of
the word is replaced throughout the whole document.
NOTE: you must be careful when using global search
and replace as the word processor may replace part of a
word with the new word
Eg Find: “he”
Replace: “she”
“the” could become “tshe”
Improvement: Find: “ he “ (ie: include spaces)
Selective Search And Replace – this method shows
you each word before changing it and asks you to
confirm that you want it replaced
Spellchecker
this has a very large dictionary of correctly
spelt words on disk; it compares all the words
in a document with words in the dictionary
and highlights any it cannot find. These
words might be wrongly spelled – they could
be proper names or words it does not know.
It is possible to add new words to the
dictionary e.g. technical and scientific words
note: a spell checker will not spot errors
in grammar eg using “their” instead of
“there”
Grammar Checker
Part of a word processor that checks text for
errors in the way the sentence is constructed,
and highlights them for correction.
Word Count
counts the number of words in a document. (and…)
Standard Paragraph
a piece of text stored on disk that can be combined
with others like it to make up a complete document
Standard Letter – a general letter with
spaces for personal details; used in mail
shots
Mail Merge – the process of automatically
loading a person’s details from a separate
mailing list (held in a spreadsheet or
database) and placing them in the correct
places in a standard letter
note: with mail merge the blanks in the
standard letter must be replaced with codes
to indicate where details should be inserted
Mail Shots – letters made by mail merging
which are then sent out to people on a
mailing list (junk mail)
Create Template
a template determines the basic
structure for a document and contains
settings such as fonts, styles and page
layouts
Scanned text Input
text can be scanned into a word
processed document using OCR (Optical
Character Recognition) software
Speech input
a microphone and voice recognition
software can be used to input sound
which can be converted into text
Handwriting Input
a pen and pad (or screen) are used along
with handwriting recognition software to
input text.
Standard Grade Computing
Word Processing
End of presentation
LA/LM