Transcript Blue Devil Swim Club Annual Parent Meeting Agenda

Blue Devil Swim Club
Falll/Winter 2011 - 12 Membership Meeting Agenda
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Introduction Jessica Hassemer
Elections-
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Website – Ken Engel
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Meet sign-up
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Fundraising (JH)
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Finances (JH)
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Volunteering –Peggy Bell
 Other Info – (JH)
 Registration Update
 Meet the Parent Board
 Parent’s responsibilities
 Code of Conduct
 Coach Chris
 Coaching Staff
 Goals
 Swimmer’s
responsibilities
 Meets
 Q&A
Fundraising
Jessica Hassemer
Elections
Elections-Please Vote Tonight
 Board Positions up for election
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Vice President-Candidate Frank Lettera
 Treasurer-Candidate Miriam Rinaldi
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Blue Devil Swim Club Fundraising
Not-for-Profit Organization
 Membership is considered small,
approximately 85+ families at any time
 The more we raise the more we can
offset club expenses
 Without support for fundraising,
registration costs may go up
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Fundraising
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Possible 2011-12 fundraising allocation
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Club’s operating costs
Additional touch pads (if needed)
Lane lines/flags
Equipment purchases
Not charging for banquets/team outings
Other items that the club needs/desires
Previous Purchases with Excess dollars
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New timing system, touch pads, lane lines, reel,
flags, pace clocks, and new computers purchased
Fundraising
Psyche Sheet Advertising
 Banner Sales
 Sponsorships on Website
 Kringles (fall/winter season)
 SCRIP
 Employee Giving
 Swim-a-thon
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Fundraising
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SCRIP – Shannon Stolcers
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Dates for the fall/winter (see website)
When you make purchases, the club makes
money at no extra cost to you!
On-line ordering
Presto Pay
Orders placed on Monday, gift cards delivered
on Thursday.
Finances
Jessica Hassemer
Blue Devil Swim Club
FY 2010-2011 Actuals
Income
%
Fall/Winter Registration
$64,446
35%
Spring/Summer Registration
$58,122
32%
Stroke Clinic
Interest/Misc Income
Fundraisers
$420
$0
$13,007
0%
0%
7%
Hosted Meet Income
Coach Session Fees
$37,423
$10,404
20%
6%
Total
Expense
%
Coach
Payroll/Expenses $119,836
Team Costs
(Lifeguards, Pool
Rental, etc.)
$34,184
Hosted Meet
Expenses
$27,909
Capital/Equipment
$4,741
Fundraising
$287
Administrative
(Charter Fees,
Postage, Office
Supplies, etc)
$11,713
Cash Reserve
-$14,848
$183,822 100%
2010-2011
Actual Income
$37,423
$10,404
$64,446
$13,007
$0
65%
19%
15%
3%
0%
6%
-8%
$183,822 100%
-$14,848
$11,713
$287
$4,741
2010-2011
Actual Expenses
$27,909
$34,184
$119,836
Coach Payroll/Expenses
$58,122
$420
Fall/Winter Registration
Spring/Summer Registration
Stroke Clinic
Team Costs (Lifeguards, Pool
Rental, etc.)
Hosted Meet Expenses
Blue Devil Swim Club
Income
Fall/Winter
Registration
2010-11
%
2009-10
%
$64,446
35%
$69,047 40%
$58,122
32%
$47,235 27%
$420
0%
$625 0%
$0
0%
$1,069 1%
Fundraisers
$13,007
7%
$15,882 9%
Hosted Meet Income
$37,423
20%
Coach Session Fees
$10,404
6%
Spring/Summer
Registration
Stroke Clinic
Interest/Misc Income
$183,822
Expense
Coach
Payroll/Expenses
Team Costs
(Lifeguards, Pool
Rental, etc.)
Hosted Meet
Expenses
Capital/Equipment
2010-2011
%
2009-10
%
$119,836
$113,146 65%
$34,184
$33,478 19%
$27,909
$22,403 13%
$4,741
$2,319
1%
$287
$6,924
4%
$30,256 17%
Fundraising
Administrative
(Charter Fees,
Postage, Office
Supplies, etc)
$11,713
$8,884
5%
$10,486 6%
Cash Reserve
-$14,848
$174,600
-$12,554 -7%
$174,600
Volunteerism
Jessica Hassemer
Volunteerism
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Minimum Commitment
Work all hosted meets (2 - 3 anticipated this
season – 1 - 2 Dual / 1 Invite in WI)
 Serve on a Committee
 Timing for away meets
 Check for $150 for one swimmer $200 for two
or more swimmers
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If commitment is not met your check will be cashed
Volunteerism
Parent-run organization
 Need every family’s assistance
 Officials needed-Neal Nash
 Fundraising is important to us
 Peggy Bell-volunteer sign up
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Other Information
Jessica Hassemer
Registration Update
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Thanks to everyone who helped with the
registration
 Welcome new Blue Devil Swimmers and
parents
 The numbers
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122 swimmers! (114 families)
99 returning
28 new!
Meet the Parent Board
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Board meets
1st Monday of each
month at 6:30 p.m.
Elected Board Members
President – Jessica Hassemer
Vice President – Lynn Salisbury
Treasurer – Mark Rastovac
Secretary – Miriam Rinaldi
12U M-A-L – Peggy Bell
13O M-A-L – Ken Engel
Parents are welcome
to attend
Non-elected Board Members
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Chris Bertana (Head coach)
Scott Crowe (GPD)
Karen Sahr (Meet Director)
Neal Nash (Past President – non-voting)
Staff Lounge
WTHS O’Plaine
Blue Devil Committee Chairs
Committee
Chair Person
Volunteer
Peggy Bell
Membership
Kelly McCollum
Social
Frank Lettera
Scrip / Team Photos
Shannon Stolcers
Travel Meets
Kim Wells
Apparel
Jessica Kolz
Team Gear
Jessica Kolz
Concessions
Jackie Kroc
Publicity
Karen Lettera
WebMaster
Ken Engel
Escrow
Lynn Salisbury
Parent Responsibilities
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Any violation of the USA Swimming
Code of Conduct is a violation of the
BDSC code of conduct
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Who can be on deck?
Code of Conduct
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The Blue Devil Swim Club was established to support participation in
youth athletics as well as a deep respect for the traditions of teamwork,
life-long learning and athletic activity.
 We feel as a club that it is important that all our members, Swimmers,
Staff and Parents, promote BDSC’s mission through positive behavior
and conduct.
 The Disciplinary Code applies to all members, Swimmers, Staff and
Parent behavior occurring during or at an activity or function that is
associated with the Blue Devil Swim Club including but not limited to:
swim practice, swim meets, team trips, team outings, or individual group
outings and in some cases, objectionable behavior by members of Blue
Devil Swim Club outside of club activities.
Communication
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Mailbox
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Emails
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Box outside pool area during practice
Each of you have a “family folder”
From Coaches
 Please keep Chris up-to-date with your email
From BOD ([email protected])
 We will have important information. Please Read!
Website
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Surf this regularly – New and Improved!!
Access to important links: Calendar, USA/ISI and our
sponsors!
Coaching Staff
Chris Bertana
Chris Bertana
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Fifth Year as Head Coach at BDSC
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Over 16 Years of Head Coaching Experience
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WTHS Boys Head Coach
Goals for the Team
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Open Remarks from Chris
Assistant Coaches
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Greta Nash-Junior Devils Lead Coach/
Assistant Blue and Gold
Devon Brown-Junior Devil Assistant Coach
Kevin Kowalski-Bronze Lead Coach
Jim McCullough- Bronze Assistant Coach
Sara Kate Nash-Bronze Assistant Coach
Rebecca Sundling- Lead Silver Coach
Karin Brown-Yellow and Dryland Lead Coach
Chris Bertana-Head Coach/Green, Blue and
Gold Lead Coach
Office Hours
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Outline of Office Hours
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Cell Phone
Swimmer’s Responsibilities
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Coaches Expectations
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Expectations of Swimmers
Q&A
Lets Go Blue Devils!
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Meet Sign-up
Please update bank account information on
website.
 Blizzard Meet-all hands on deck!
 UIPUI meet-don’t forget to book rooms.
 Let’s have a great Fall/Winter!