Transcript STUDENT EMPLOYMENT ORIENTATION

Utica College
STUDENT EMPLOYMENT
JOB ACCEPTANCE
WELCOME!!
 We welcome you to the Utica College Student Employment Program.
 The Office of Student Employment is located in
Room 250 of Addison Miller White Hall.
 This orientation will guide you through our program and procedures.
Employment at Utica College is not guaranteed.
 Students may have only ONE work-study job.
 Utica College student employees are hired at-will and may be terminated
if circumstances warrant dismissal.
 Student employee positions, by design, are temporary positions. Therefore,
student employees are not eligible for vacation pay, health benefits, sick
time, overtime or unemployment insurance.
2011 - 2012 Academic Year
BEFORE YOU BEGIN
 Completed paperwork must be on file in the Office of
Student Employment (Room 250 White Hall).
1.
2.
3.
4.
I-9 form (we need to see your ORIGINAL ID DOCUMENTS)
Federal and State Tax forms
Direct Deposit form (we strongly encourage students to use
this benefit)
Application with UC e-mail address
 We have gone paperless! All Notice of Employments will be
generated by the Office of Student Employment and sent to
your UC e-mail address. When you receive your NOE please
open it and click on the link. It will take you to the Job
Acceptance page. This must be completed before you can
begin working.
2011 - 2012 Academic Year
STUDENT CONFIDENTIALITY AGREEMENT
During the course of my Student Employment program at Utica College, I
hereby acknowledge that I have access to information that is of a
confidential nature, including but not limited to, medical records,
financial information and student records, which are prohibited from
disclosure under state and federal law.
I hereby agree that I shall not transfer, disclose, discuss , copy or otherwise
transmit, either verbally or in writing, or by electronic communication
any information which I obtain during the course of my Student
Employment, unless said disclosure or transfer is required as part of my
performance of my duties and responsibilities.
I further agree and understand that the information I obtain during the
Student Employment program is to remain confidential and my failure to
keep all information confidential will result in the disciplinary action,
including but not limited to, suspension and/or expulsion under the
student judicial code.
2011 - 2012 Academic Year
HONESTY AND STUDENT
RESPONSIBILITY
 Falsification of timesheets will result in termination of your
employment here at Utica College.
 If you are terminated you will not be allowed to work on
campus for the remainder of the academic year.
 You must be in good academic standing to work.
 A minimum GPA of 2.0 is required.
 Security & Confidentiality
 Your account must be in good standing with Utica College before
you can be processed
2011 - 2012 Academic Year
STUDENT EMPLOYMENT ACCEPTANCE
I understand I am responsible for completing all required documents as listed
previously before beginning my work assignment at Utica College.
Schedule - I understand that the supervisor is responsible for setting hours to be
worked in conjunction with my class schedule. Once scheduled, it is my
responsibility to work those hours unless other arrangements are mutually agreed
upon between my supervisor and me. I agree to arrive at work on time and to
contact my supervisor should it be necessary to be absent on my scheduled day.
Resignation – I understand that if I should willingly terminate my employment, reject
an offer of employment, or otherwise fail to earn the full amount in my fund; I
will lose that portion not earned. In some instances, reassignments may be a
possibility; however such requests may not be made to the Office of Student
Employment until two weeks following the start date of the work assignment.
Termination – I understand that I may be dismissed from the Student Employment
program due to unsatisfactory job performance. Further, I understand that if I am
terminated from employment due to failure to meet job expectations, I will not be
placed anywhere for one year. I will be eligible to reapply for employment one
year from the date of termination.
2011 - 2012 Academic Year
COMPLETE AND SUBMIT YOUR
TIMESHEETS ONLINE
Know
your
alternate
supervisor
No more paper
timesheets! Directions
for webtime entry are on
the SE website.
Webtime Entry is
DATE DRIVEN
Your timesheet must
be completed and
approved on time for
you to get paid.
2011 - 2012 Academic Year
You will only be
able to submit the
current pay
period.
You cannot
submit or make
changes to a
previous time
period, But you
can VIEW past
timesheets.
Don’t forget to
enter your
bannerweb
password when you
submit your
timesheet for
approval.
MANAGING YOUR HOURS
 You are NOT permitted to work once you have exceeded
your fund allotment.
 It is the responsibility of both you and your
supervisor to keep track of your remaining funds.
(A BI-MONTHLY REPORT WILL BE GIVEN TO YOUR
SUPERVISOR FOR THIS PURPOSE).
Ask your supervisor about your remaining hours often.
Student payroll is processed every 2 weeks.
Click Here to View Pay Dates
2011 - 2012 Academic Year
EMPLOYMENT DO’S AND DON'TS
Do ask questions when you
are unsure of something. Be
sure to know the expectations
of your employer.
Do give sufficient notice
if you need to call in
absent due to illness or
other reasons.
Do not leave your cell
phone on during
working hours or use
instant messaging while
at work.
No texting!
Do not download
inappropriate material
from the web.
Do be on time for
work.
Do not entertain your
friends while you are
working.
Do dress appropriately
for your job.
No PJ’s, please!
2011 - 2012 Academic Year
Once your work is
complete, your
supervisor may allow
study time.
WHY CHASE YOUR MONEY?
 We
strongly recommend Direct Deposit for all
employees. Authorization forms can be picked up
in our office or you can download the form on
the UC Student Employment site.
 Bring
a voided check or documentation from
your bank with the bank routing number and
your account number to our office.
 Your paystub will be emailed to your UC e-mail address!
 IF YOU GET PAID BY CHECK, PLEASE BE SURE TO PICK UP YOUR CHECK
from the department you work in!
2011 - 2012 Academic Year
THANK YOU!!
 We thank you for your cooperation in making the Student
Employment program of Utica College a success and hope you
enjoy your work experience.
 As always, we are available for help if needed, or just stop by to
say hello.
Rebecca Sullivan, Student Employment Coordinator
Office of Student Employment
Room 250 White Hall
Phone: 792-3353 Fax: 315-223-2580
E-mail: [email protected]
2011 - 2012 Academic Year