Transcript STUDENT EMPLOYMENT ORIENTATION

Utica College
STUDENT EMPLOYMENT
JOB ACCEPTANCE

We welcome you to the Utica College Student Employment Program.

The Office of Student Employment is located in
Room 250 of Addison Miller White Hall.

This orientation will guide you through our program and
procedures. Employment at Utica College is not guaranteed.

Students may have only ONE work-study job with the exception of
tutoring, Phon-a-thon and Ambassador .

Utica College student employees are hired at-will and may be
terminated if circumstances warrant dismissal.

Student employee positions, by design, are temporary positions.
Therefore, student employees are not eligible for vacation pay, health
benefits, sick time, overtime or unemployment insurance.
2013 - 2014 Academic Year
We Have A New Job Application Process!
Go to http://www.utica.edu/hr/studentemployment/
Click Student Employment Opportunities
Sign in with your UC username and password
Browse positions by department
Apply for a job!
(You must have a minimum of 2.0 GPA and have no financial
hold on your account in order to apply.)
When your supervisor has approved your position, you will be
notified by email to fill out employment paperwork if you have never
worked at UC. Once paperwork is complete, Student Employment will
process your job and you will receive the JOB ACCEPTANCE email.
After completing your job acceptance, contact your supervisor to
begin working. It is illegal to work before you have
completed your job acceptance. Your timesheet will become
available within 30 minutes of accepting your job.
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
Completed paperwork must be on file in the Office of Student
Employment (Room 250 White Hall) after supervisor approval for a job
position.

No paperwork will be accepted until a supervisor has accepted your job
position.

It is illegal to begin working before you have completed a job

You can download the forms from the Student Employment webpage or they
are available in the office
acceptance.
1.
I-9 form we need to see your ORIGINAL ID DOCUMENTS
see list of acceptable documents here
(http://www.uscis.gov/sites/default/files/files/form/i-9.pdf)
Photo copies and faxes are not acceptable!
1.
2.
3.

Federal W-4 Tax form
State IT-2104 Tax form
Direct Deposit form (we strongly encourage students to use this benefit)
Once you have completed your job acceptance and have been
processed, you may contact your supervisor for a work schedule
and begin working.
2013 - 2014 Academic Year


International students cannot apply for a job until 3 weeks after
the employment application begins.
Required information to fill out employment paperwork are:
◦ Passport and Visa
◦ I-94 Admission number with the printout, which is found online at
https://i94.cbp.dhs.gov
◦ I-20
◦ Social Security Number

Students Must:
1.
2.
3.
4.
5.
6.
Apply for employment position.
Be accepted by supervisor.
Go to the Office of International Education and report supervisor name
so a Letter of Verification can be sent.
Obtain a Social Security Number if you don’t already have one.
Complete forms with a permanent USA address, if you don’t have one
use the college’s address (1600 Burrstone Road Utica, NY 13502)
Bring all done and completed forms, along with all required documents
to student employment to be processed.
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1. Go to UC Home page- www.utica.edu
2. Click on Banner Web in browser bar
3. Click on “enter secure area”
4. Enter your user name and password
5. Click on “employee”
6. Click on “timesheet”
7. Look and confirm the correct pay period is showing in the date box
8. Click on “timesheet”
9. Select “enter hours” on the day you want to enter hours on
10. Enter time in and out using the AM and PM arrow and time format (12:00-2:15 etc)
You may have multiple entries for one day; (example – you worked 9:30 am- 11:00 am
and then again from 2:00pm – 3:30 pm.)
11. Click on “save”
12. To clear your record and start over you can click on the restart button-this will clear
every entry you have made.
13. To make a correction to one day you can use the delete button to delete the entry to
that day.
14. When complete click on “submit for approval”
15. You will be required to log in again using your secure user name and password
16. You will see a “submitted successfully” message when you have completed the process
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Employment Responsibility -I understand I am responsible for completing all
required documents as listed previously before beginning my work assignment at
Utica College.
Schedule - I understand that the supervisor is responsible for setting hours to be
worked in conjunction with my class schedule. Once scheduled, it is my
responsibility to work those hours unless other arrangements are mutually agreed
upon between my supervisor and me. I agree to arrive at work on time and to
contact my supervisor should it be necessary to be absent on my scheduled day.
Resignation – I understand that if I should willingly terminate my employment,
reject an offer of employment, or otherwise fail to earn the full amount in my
fund; I will lose that portion not earned. In some instances, reassignments may be
a possibility; however such requests may not be made to the Office of Student
Employment until two weeks following the start date of the work assignment.
Termination – I understand that I may be dismissed from the Student
Employment program due to unsatisfactory job performance. Further, I
understand that if I am terminated from employment due to failure to meet job
expectations, I will not be placed anywhere for one year. I will be eligible to
reapply for employment one year from the date of termination.
2013 - 2014 Academic Year
During the course of my Student Employment program at Utica College, I
hereby acknowledge that I have access to information that is of a
confidential nature, including but not limited to, medical records,
financial information and student records, which are prohibited from
disclosure under state and federal law.
I hereby agree that I shall not transfer, disclose, discuss , copy or otherwise
transmit, either verbally or in writing, or by electronic communication
any information which I obtain during the course of my Student
Employment, unless said disclosure or transfer is required as part of my
performance of my duties and responsibilities.
I further agree and understand that the information I obtain during the
Student Employment program is to remain confidential and my failure to
keep all information confidential will result in the disciplinary action,
including but not limited to, suspension and/or expulsion under the
student judicial code.
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COMPLETE AND SUBMIT YOUR
TIMESHEETS ONLINE
Know
your
alternate
supervisor
No more paper
timesheets! Directions
for webtime entry are on
the SE website.
Webtime Entry is
DATE DRIVEN
Your timesheet must
be completed and
approved on time for
you to get paid.
2013 - 2014 Academic Year
You will only be
able to submit the
current pay
period.
You cannot
submit or make
changes to a
previous time
period, But you
can VIEW past
timesheets.
Don’t forget to
enter your
bannerweb
password when you
submit your
timesheet for
approval.


You are NOT permitted to work once you have
exceeded your fund allotment.
It is the responsibility of both you and your
supervisor to keep track of your remaining funds.
(A BI-MONTHLY REPORT WILL BE GIVEN TO YOUR
SUPERVISOR FOR THIS PURPOSE).
Ask your supervisor about your remaining hours often.
Student payroll is processed every 2 weeks.
Click Here To View Pay Schedule
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•Do ask questions when you are unsure of something. Be sure to know the expectations of
your employer.
•Do give sufficient notice if you need to call in absent due to illness or other reasons.
•Do be on time for work.
•Do not leave your cell phone on during working hours or use instant messaging while at
work. No texting!
•Do submit your timesheet by the deadline. Late timesheets will be delayed until the next
pay period. Check your timesheet for accuracy before submitting. Falsification of
timesheets will result in termination of your employment here at Utica College.
•Do dress appropriately for your job. No PJ’s, please!
•Once your work is complete, your supervisor may allow study time.
2013 - 2014 Academic Year

We strongly recommend Direct Deposit for all
employees. Authorization forms can be picked up in our
office or you can download the form on the UC Student
Employment site.

Bring a voided check or documentation from your bank
with the bank routing number and your account
number to our office.

Your paystub can be sent to your UC e-mail if you prefer
by following the directions provided in this link:
http://www.utica.edu/hr/media/Directions_for_Viewing_Your_Direct_Deposit_Paystub
.pdf
Payment by check will need to be picked up in Student Financial
yment byServices
check will
to be
picked
in Student
-117need
Hubbard
Hallwith 2up
forms
of ID.
Financial Services -117 Hubbard Hall- with 2 forms of ID.
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We thank you for your cooperation in making the Student
Employment program of Utica College a success and
hope you enjoy your work experience.
Rebecca Sullivan, Student Employment Coordinator
Office of Student Employment
Room 250 White Hall
Phone: 792-3365 Fax: 315-223-2580
E-mail: [email protected]
2013 - 2014 Academic Year