Transcript 2008 Pre-Test Workshop slides

2008 STAR
Pre-ID Workshop
Webcast
December 5, 2007
START TIME 9:00 AM
Presenter: Jonathan Halling
December 2007
STAR Pre-ID
1
Objectives
District STAR coordinators will know:
• What data are required to Pre-ID
 CST Writing administration(s)
 CST, CMA, CAT/6, CAPA, STS Multiple-Choice
administration(s)
 EAP Essay administration
• How and when to submit data
• The benefits of
 Supplemental/Late Label process
 Extended Data Corrections process
December 2007
STAR Pre-ID
2
Agenda
• 2008 enhancements and changes
• Pre-ID options and charges
• How to Pre-ID for each administration
 CST Writing Application
 Multiple Choice
 Early Assessment Program (EAP) Essay
• Data review and data rules
BREAK
• Timeline
• File format and upload process
• Online data entry
• Late/Supplemental Labels
• Extended Data Corrections
December 2007
STAR Pre-ID
3
2008 Pre-ID
Enhancements and Changes
December 2007
STAR Pre-ID
4
2008 Changes
• Charge for STS Pre-ID and address
printed on STS Student Report
• Access to data after Pre-ID Cutoff Date
Able to edit student demographic data
Unable to delete file or individual student
records
• Supplemental/Late labels period
extended
• Pre-ID file layout changes
December 2007
STAR Pre-ID
5
Pre-ID
Options and Charges
December 2007
STAR Pre-ID
6
Pre-ID Options
• Documents
Advantage: Documents are pre-coded
Disadvantage: Data required approximately
8 weeks prior to testing
• Labels
Advantage: Later submission of data
approximately 5 weeks prior to testing
Disadvantage: Time spent to apply labels to
answer documents
December 2007
STAR Pre-ID
7
Pre-ID Options
• Late/Supplemental Labels
Advantage
• Data submitted minimum of 7 calendar
days prior to LAST day of testing
• Reduces or eliminates hand-marking
demographic data
Disadvantage
• Additional shipment to the district
• Additional charge
December 2007
STAR Pre-ID
8
Pre-ID Charges
• Documents and Labels
 CST Writing: No charge
 EAP Essay: No charge
 Multiple Choice Grades 2 and 6–11
• $0.38 for CST per student
 Multiple Choice Grade 3
• $0.38 for CST, CMA, and CAT/6 per student
 Multiple Choice Grade 4 and 5
• $0.38 for CST and CMA per student
 CAPA
• $0.38 per student
 STS
• Additional $0.38 per student
• Supplemental/Late Labels
 CST Writing, EAP Essay, CST/CMA/CAT/6 (M/C), CAPA, and
STS: $0.44
December 2007
STAR Pre-ID
9
Pre-ID Costs
• Optional
 Parent/Guardian address:
• Additional $0.22 per report
• Address printed on CST, CMA, CAPA, and STS
individual student reports
• E.g. Grade 4 student receiving CST, CMA, and STS
reports = $0.44
o One charge for CST and CMA
o Additional charge for STS
• Purchase Order required for all Pre-ID
 One PO to cover all Pre-ID charges
December 2007
STAR Pre-ID
10
Reminder
2008 Pre-ID
• No Purchase Order (PO) = No Pre-ID
Send PO for “STAR Pre-ID Services” to
ETS:
• Mail — 2731 Systron Drive
Concord, CA 94518
Attn: STAR TAC
• Fax — 800-541-8455
December 2007
STAR Pre-ID
11
How to Pre-ID for Each
Administration
December 2007
STAR Pre-ID
12
CST Writing Application
Administrations
• Separate file(s) from multiple-choice Pre-ID file(s)
• Include grade 4 and 7 students only
 Students in grade 4 taking CMA–ELA should NOT be included
 Students in grades 4 and 7 assessed with CAPA should NOT
be included
• Multiple-Choice Test Administration Period (Pos 214–
215)
 Leave BLANK
• Writing Test Date (Pos 216–217)
 “01” if file contains students testing on March 04
 “02” if file contains students testing on April 29
• Requires minimal demographic data to be submitted
December 2007
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CST Writing Application
Administrations
Minimal Data Required
•
•
•
•
•
•
Test Program ID
County/District Code
School Code
Grade Enrolled
Last Name
First Name
•
•
•
•
•
•
•
December 2007
STAR Pre-ID
Date of Birth (Month)
Date of Birth (Day)
Date of Birth (Year)
Gender
SSID
(recommended)
Writing Admin
Number (01, 02)
Student ID locally
assigned (optional)
14
Multiple-Choice Administrations
• Separate file for each administration
• Multiple-Choice Test Administration
Period (Pos 214–215)
“01” – “08”
• Writing Test Date (Pos 216–217)
Leave BLANK
• Include students in all grades
Students in grades 4, 7, and 11 who may
have already been Pre-ID’d for CST
Writing and EAP Essay in a separate file
MUST be included in the multiple-choice
file in order to obtain Pre-ID for the MC
Administration
December 2007
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Multiple-Choice Administrations
(Continued)
• Students assessed with CST only
 Leave CAPA test (Pos 211), CMA tests (Pos
218–220) BLANK
 Grade 2
• Each record will create a Pre-ID test booklet or label
 Grade 3
• Each record will create Pre-ID CST and CAT/6 test
booklets or 2 labels
 Grades 4–11
• Each record will create a Pre-ID answer document or
label
December 2007
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Multiple-Choice Administrations
(Continued)
•
Students assessed with CMA only
1.
2.
3.

Disability code (Pos 189–191) must NOT equal “000”
Leave CAPA test (Pos 211) BLANK
Leave Special Education Exit Date (Pos 239–246) BLANK
Grade 3
•
•
•
“Y” if Student will be assessed with CMA–ELA (Pos 218)
“Y” if Student will be assessed with CMA–Math (Pos 219)
Leave CMA–Science (Pos 220) BLANK
o Each record will create Pre-ID CMA, and CAT/6 test booklets, or
2 labels
 Grade 4
•
•
•
“Y” if Student will be assessed with CMA–ELA (Pos 218)
“Y” if Student will be assessed with CMA–Math (Pos 219)
Leave CMA–Science (Pos 220) BLANK
o Each record will create a Pre-ID answer document or label
 Grade 5
•
•
•
December 2007
“Y” if Student will be assessed with CMA–ELA (Pos 218)
“Y” if Student will be assessed with CMA–Math (Pos 219)
“Y” if Student will be assessed with CMA–Science (Pos 220)
o Each record will create a Pre-ID answer document or label
STAR Pre-ID
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Multiple-Choice Administrations
(Continued)
• Students assessed with a combination of CST and CMA
 Grade 3
• Indicate in Pos 218 and 219 which content area will be assessed with
CMA
• Disability code (Pos 189–191) must NOT equal “000”
• Leave Pos 211 and 220 BLANK
o Each record will create Pre-ID CST, CMA, and CAT/6 test booklets or
3 labels
 Grade 4
• Indicate in Pos 218 and 219 which content area will be assessed with
CMA
• Disability code (Pos 189–191) must NOT equal “000”
• Leave Pos 211 and 220 BLANK
o Each record will create a Pre-ID answer document or label
 Grade 5
• Indicate in Pos 218, 219 and 220 which content area(s) will be
assessed with CMA
• Disability code (Pos 189–191) must NOT equal “000”
• Leave Pos 211 BLANK
o Each record will create a Pre-ID answer document or label
December 2007
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Multiple-Choice Administrations
(Continued)
• Students assessed with CAPA
Grades 2–11
• “Y” if Student with significant
cognitive disability will be assessed
with the CAPA (Pos 211)
• Disability code (Pos 189–191) must
NOT equal “000”
oEach record will create a Pre-ID
CAPA Answer document or label
December 2007
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Multiple-Choice Administrations
(Continued)
• Students assessed with STS in addition to
CST and/or CMA
 Grades 2 and 3
• “Y” if Student will also be assessed with the STS (Pos 29)
• Not valid for students assessed with CAPA
• Student must be Spanish-speaking English Learner
o Creates an additional Pre-ID STS test booklet or label
Grade 4–7
• “Y” if Student will also be assessed with the STS (Pos 29)
• Not valid for students assessed with CAPA
• Student must be Spanish-speaking English Learner
o Creates an additional Pre-ID STS answer document or
label
December 2007
STAR Pre-ID
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EAP Writing Essay Administration
• Separate file from multiple-choice Pre-ID
file(s)
• Include grade 11 students only
 Students in grades 11 assessed with CAPA should
NOT be included
• Multiple-Choice Test Administration Period
 Leave BLANK (Pos 214–215)
• Writing Test Date (Pos 216–217)
 “03”
• Requires minimal demographic data to be
submitted
December 2007
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EAP Writing Essay Administration
Minimal Data Required
•
•
•
•
•
•
Test Program ID
County/District Code
School Code
Grade Enrolled
Last Name
First Name
•
•
•
•
•
•
•
December 2007
STAR Pre-ID
Date of Birth (Month)
Date of Birth (Day)
Date of Birth (Year)
Gender
SSID
(recommended)
Writing Admin
Number (03)
Student ID locally
assigned (optional)
22
2008 Pre-ID
Data Review and Data Rules
December 2007
STAR Pre-ID
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Pre-ID Documentation
• Pre-ID Layout
Download from CDE Web site
• http://www.cde.ca.gov/ta/tg/sa/documents/
preidstar0708.doc
• Pre-ID Instruction Manual
Released with software November 29
• http://www.startest.org/instruct.html
December 2007
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• New Fields
2007 Pre-ID
File Changes
 Country of Origin (Pos 170-171) (Optional)
• Valid only for students taking STS
• Table of codes in Appendix of Pre-ID File Data Layout
 Student will be assessed with CMA–ELA (Pos 218)
• Valid only for students in Grades 3–5
• Disability code (Pos 189–191) must NOT equal “000”
 Student will be assessed with CMA–Math (Pos 219)
• Valid only for students in Grades 3–5
• Disability code (Pos 189–191) must NOT equal “000”
 Student will be assessed with CMA–Science (Pos
220)
• Valid only for students in Grade 5
• Disability code (Pos 189–191) must NOT equal “000”
December 2007
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2007 Pre-ID
File Changes
• New Rules
Student will also be assessed with the STS
(Pos 29)
• Valid for Grades 2–7
Special Education – Primary Disability
(Pos 189-191)
• Use new California Special Education
Management System Information System
(CASEMIS) codes
December 2007
STAR Pre-ID
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Pre-ID Data Reminders
Handling illegal characters
• Non-alphanumeric characters
 Student name
• Records are written to error table
• Districts MUST clean up these records
• If character is not removed record will NOT be used to
Pre-ID
 Delivery name and Teacher name
• Records are written to error table
• If character is not removed record WILL still be used to
Pre-ID
• Character will be removed when data extracted on PreID cutoff date
December 2007
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•
Pre-ID Data Reminders
Student’s Street Address
Valid characters extended to include
6 special characters
1.
2.
3.
4.
5.
6.
•
Number symbol
#
Period
.
Forward slash
/
Hyphen
–
Ampersand
&
Comma
,
– Text Files ONLY
– Records containing commas will initially be placed on
the error table but will be sent for Pre-ID
– Recommend NOT using comma in student address if
possible
ALL other non-alphanumeric characters will be
REPLACED with a space
December 2007
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Demographic Fields to Be Hand-Marked on
2008 STAR Answer Documents or Entered
During Extended Data Corrections
• Submit form prior to
uploading data to avoid
records being reported as
being “in error.”
• Allow 24 hours after
submitting form before
loading data.
• Data may be added online
after the Pre-ID Cutoff Date
using Extended Data
Corrections, or hand-marked
on answer documents
December 2007
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Pre-ID
Data Review
• Test Program ID (Pos 1)
 Must be “1”
• County/District Code (Pos 22–28)
 Must be the 7 digit CD code of district uploading data
• Student will also be assessed with STS (Pos 29)
 Grades 2–7 only
 Primary Language must be “01” (Spanish) AND English
Proficiency must be “3” (English Learner)
 Only include “Y” for students that the district will test with STS
• Required to take STS:
o Receiving instruction in Spanish
OR
o Will have attended U.S. schools less than 12 months at the time of
the first day of testing (regardless of whether they receive
instruction in English or Spanish)
• Optionally test (District choice) if:
o Student is receiving instruction in English and enrolled in U.S.
schools 12 months or more
December 2007
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Pre-ID
Data Review
• Delivery Name Pos (61–80)
Used to sort Pre-ID docs/labels
• Documents are shrink-wrapped by
“Delivery name”
Usually a teacher or classroom name
Converts non-alpha characters to blank
• Delivery Code (Pos 81–90)
 Alternative or additional field to determine sort
order of Pre-ID documents/labels
• Documents NOT shrink wrapped by
“Delivery code”
 Usually a classroom number
 Field converted to blank if contents include
alpha (A–Z, a–z) characters
December 2007
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Pre-ID
Data Review
• Grade (Pos 91–92)
 Must be a valid grade for the school
• Check district Profile data
 Enrollment grade of student
• No out-of-level testing allowed
• Student’s name (Last, First, Middle initial) (Pos 93–113)
 Non-alpha characters converted to blank
• Student’s ID Number locally assigned — optional (Pos
114–123)
 Used to match grades 4 and 7 Writing with multiple-choice
test if SSID not available
 Used to match grade 3 CST, CMA, and CAT/6 tests if SSID not
available
 Used to match grade 11 EAP Essay with multiple-choice test if
SSID not available
December 2007
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Pre-ID
Data Review
• SSID (Pos 133–142)
 Statewide Student Identifier
 Required for all students
 Used to match grades 4 and 7 Writing with
multiple-choice test
 Used to match grade 3 CST, CMA, and CAT/6
tests
 Used to match grade 11 EAP Essay with MultipleChoice test
• Parent Education Level (Pos 167–168)
 Highest education level of parent(s)/guardian(s)
 Enter “15” for “Unknown or Declined to State”
December 2007
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Pre-ID
Data Review
• Program Participation (Pos 176–180)
 Mark each with a “Y” or “N”
• English Learner date first enrolled in school in the
United States (Pos 192–199)
 Required only if English Proficiency is “3”
(English Learner)
• R-FEP Date Reclassified (Pos 200–207)
 Required only if English Proficiency is “4” (Reclassified–
Fluent English Proficient)
• R-FEP student scored Proficient or Advanced 3
years on ELA–CST (Pos 208)
 After reclassification
 Does not need to be 3 consecutive years
 Leave BLANK for grades 2–4
December 2007
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Pre-ID
Data Review
• English Learner enrolled in school in the
United States less than 12 months at time of
testing (Pos 209)
 “Y” or leave blank
 Required only if English Proficiency is “3”
(English Learner)
• Student with significant cognitive disability
will be assessed with CAPA (Pos 211)
 “Y” will cause CAPA document to be Pre-ID’d
• Pre-ID CAPA documents will be pre-marked as
“Examiner” answer documents
 Blank will cause a Pre-ID CST or CMA document or
label
December 2007
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Pre-ID
Data Review
• CBEDS District (Pos 212) and School (Pos 213)
 Continuous enrollment from October to first day of
testing
• Multiple-choice test administration (Pos 214–215)
 Must contain leading zero
 School must have an order for the administration
 If MC admin is completed leave Writing administration
BLANK
• Writing test administration (Pos 216–217)
 Must contain leading zero
 School must have order for the administration
 Use “03” for EAP Essay
 If WA admin is completed leave multiple-choice
administration BLANK
December 2007
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Pre-ID
Data Review
• Student will be assessed with CMA–ELA (Pos 218)
 Valid for grades 3–5
• Disability code (Pos 189–191) must NOT equal “000”
 At grade 3 creates a Pre-ID CMA test booklet
• Student will be assessed with CMA–Math (Pos 219)
 Valid for grades 3–5
• Disability code (Pos 189–191) must NOT equal “000”
 At grade 3 creates a Pre-ID CMA test booklet
• For grade 3 if both CMA–ELA and CMA–Math are
“Y” a Pre-ID CST test booklet will NOT be created
• Student will be assessed with CMA–Science (Pos 220)
 Valid for grade 5 only
• Disability code (Pos 189–191) must NOT equal “000”
December 2007
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Pre-ID
Data Review
• Student receives special education services at
an NPS (Pos 231)
 Only valid if Primary Disability is not “000”
 If school code is “0000001” then this field must be “Y”
• NPS school code (Pos 232–238)
 7-digit code obtained from CDE Web site
http://www.cde.ca.gov/
• Exit Date from Special Education Services (Pos
239–246)
 Format YYYYMMDD
 Valid Range 20040101 to 20080812
 Only valid if Primary Disability is “000”
 Not required for all Primary Disability “000”
o Students who have never received special education services
December 2007
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Pre-ID
Data Review
• County/District Code for student’s residence if
residence is other than district where student attends
school/receives services. (Includes students in
county office of education special education
programs.) (Pos 247–253)
 Only required for students with IEP plans who are
enrolled in a school or county office of education
program but reside in another district
• Must be a valid County/District code
• Only valid if Primary Disability is not “000”
• Leave blank if student resides in the district where
instruction is being provided
 Leave blank for all other students
December 2007
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Pre-ID
Data Review
• Parent/Guardian address data (Pos 331–421)
 Additional charge
 Address printed on STAR Student Reports
• CST, CMA, CAPA, and STS
• Customer Pre-ID Data Field (Pos 422–500)
 Any alphanumeric data
 Data returned on district’s CD
December 2007
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40
Pre-ID
Data Review
• Teacher name data (Pos 501–550)
No additional charge
Used to create “California Report for
Teachers”
Names can be overridden with SGID sheet
when returning answer documents for
scoring
• Reminder – Only ONE name can be
marked on the SGID sheet
• Filler
Leave blank where this appears
December 2007
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41
Questions
Break – 15 minutes
December 2007
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42
Timeline
CST Writing and EAP Essay
Upload file or
enter online
Grades 4 and 7
New
Upload file or
enter online
Grade 11
2 day
blackout
period
December 2007
Additional
Upload file or
enter online
Grade 11
STAR Pre-ID
March
5
March
24
March
31
Last Day EAP Testing
Additional
Last Day for CST Writing Pre-ID
Upload file or
enter online
Grades 4 and 7
1st Day CST Writing & 1st Day EAP Essay
New
March
4
Last Day for EAP Essay Pre-ID
Feb
27
CST Writing make up day
Pre-ID
Cutoff
Date
43
Timeline
Multiple-Choice Administration
First Day
of
Testing
Pre-ID
Cutoff
Date
Supplemental/
Late Pre-ID
Cutoff Date
New
Edit using Extended Data Corrections
Upload file or
enter online
Download file and
upload with edits
or edit online
Edit using
Extended
Data
Corrections
2 day
Blackout
Period
Additional
Upload file or
enter online
Approx. 6–9 Weeks
December 2007
Last Day
of Testing
Download
file and
upload with
edits or edit
online
Approx. 3 Weeks
STAR Pre-ID
1 Week
44
Data Extracted for Pre-ID
• Administration set up as Pre-ID Type
“Documents”
 Database will be searched automatically for
new data records on the following dates:
• Pre-ID Cutoff Date
o Pre-ID documents will be produced at .38 cent rate
• 21 days later on the regular Pre-ID Labels cutoff date
o Pre-ID labels will be produced at .38 cent rate
• 7 days Prior to Last day of testing
o Pre-ID labels will be produced at .44 cent rate
 Districts can request an additional labels
production date sometime between the
automatic regular label and supplemental/late
label cutoff dates by calling STAR TAC
o Pre-ID labels will be produced at .44 cent rate
December 2007
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Data Extracted for Pre-ID
• Administration set up as Pre-ID Type
“Labels”
 Database will be searched automatically for
new data records on the following dates:
• Pre-ID Cutoff Date
o Pre-ID labels will be produced at .38 cent rate
• 7 days Prior to Last day of testing
o Pre-ID labels will be produced at .44 cent rate
 Districts can request an additional labels
production date sometime between the
automatic regular label and supplemental/late
label cutoff dates by calling STAR TAC
o Pre-ID labels will be produced at .44 cent rate
December 2007
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Question Time
A new student enters the district prior
to the Pre-ID cutoff date but you do not
have all the student’s demographic
data.
What would you do to avoid handmarking an answer document?
December 2007
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Question Time
A new student enters the district 10
days prior to first day of testing but
you do not have all the student’s
demographic data.
What would you do to avoid handmarking an answer document?
December 2007
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Question Time
A student’s NSLP data was left blank
when data was submitted for Pre-ID.
The administration on which the
student is testing has started and the
district has now obtained this data.
Can this data be associated with the
student without the district incurring a
charge?
If so, how?
December 2007
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Question Time
A student’s NSLP data was left blank
when data was submitted for Pre-ID.
The administration on which the
student is being tested ended
yesterday and district has now
obtained this data.
Can this data be associated with the
student without the district incurring a
charge?
If so, how?
December 2007
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50
Question Time
A student moves school after the Pre-ID
cutoff date and before the first day of
testing.
Do you need to obtain a new answer
document or label?
Can the original Pre-ID answer document or
label be sent to, and used at the student’s
new school? If so, what else needs to be
done in order to have correct demographic
data for this student?
December 2007
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Valid File Formats
• Fixed format (.txt)
Positions provided in Pre-ID Layout
document
• Comma separated (.csv)
Fields in same order as described in
Pre-ID Layout document
• Excel spreadsheet (.xls)
Template available
Use template on www.startest.org
All columns defined as TEXT
December 2007
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One Administration Only Per File
• CST Writing Administration
 Code Writing Administration “01” or “02”
 Leave Multiple-Choice Administration BLANK
• EAP Essay Administration
 Code Writing Administration = “03”
 Leave Multiple-Choice Administration BLANK
• Multiple-Choice Administrations
 Leave Writing Administration BLANK
 Code Multiple-Choice Administration =
“01,” “02,” etc.
December 2007
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Pre-ID
File Load
• Step 1
 Send PO for “STAR Pre-ID Services” to ETS:
• Mail —
• Fax —
2731 Systron Drive
Concord, CA 94518
Attn: STAR TAC
800-541-8455
• Step 2
 Extract data from Student Information System
and format as .txt, .xls, or .csv file
• Step 3
 Submit “Demographic Fields to Be Hand-Marked
on 2008 STAR Answer Documents or Entered
During Extended Data Corrections” form if
applicable
December 2007
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Pre-ID
File Load
• Step 4
Login to STAR Management System
• http://k12star.ets.org/STAR2008/welcomePage.do
• Step 5
Access the Pre-ID
“Terms and Conditions” option
December 2007
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December 2007
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56
Pre-ID
File Load
• Step 6
Enter PO Number
Accept Terms and Conditions
• Step 7
Upload Pre-ID Data file
December 2007
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December 2007
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Step 7 — File Submission
Process Overview (1)
• File checked for acceptable format
(Excel, text, comma-separated)
• File placed in queue for next data
validation job
Normally processed within 2 hours but
guaranteed next day
• E-mail sent with status of file and error
report (if necessary)
December 2007
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File Upload error message
December 2007
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Common File Rejection
• Filename not unique
 Suggested file naming convention
• Countydistrictname_Admin_Version_2008.extension
o AlamedaCOE_W01_V1_2008.txt
o AlamedaCOE_MC01_V1_2008.xls
• Record Length
 Text file must be padded with spaces to 600
characters
 Excel file must have a space in last column (CH)
on each row
 Comma-separated files must have correct
number of commas (84)
• Commas in data
 Must NOT be included in Excel and .csv files
December 2007
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Step 7 — File Submission
Process Overview (2)
• If there are data errors in the file
Return to STAR Management System to
review detailed error reports
Then either:
• Delete original file, correct errors, and
resubmit entire file (with new name)
Or:
• Alter individual records on screen using the
detailed error report screens
December 2007
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December 2007
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December 2007
STAR Pre-ID
64
December 2007
STAR Pre-ID
65
Duplicate Records
1. SSID checked within the school
2. All the following data matches a record
already loaded:
 Test Administration
 Student Last Name
 Student First Name
 County, District, School Codes
 Grade
 Date of Birth
December 2007
STAR Pre-ID
66
December 2007
STAR Pre-ID
67
December 2007
STAR Pre-ID
68
Examples of Errors
• Invalid date of birth
• Invalid data in any field
• Blank EL Date Enrolled when Student’s
English Proficiency = 3 (English Learner)
• Blank R-FEP Date Reclassified when Student’s
English Proficiency = 4 (Reclassified–Fluent
English Proficient)
• Blank data for: NSLP, SSID, Gender, Primary
Disability, Primary Language, Primary
Ethnicity, CBEDS (District and School)
 Only if “Demographic Fields to Be Hand-Marked on
2008 STAR Answer Documents or Entered During
Extended Data Corrections” form not submitted to ETS
December 2007
STAR Pre-ID
69
Other Common Data Errors
• Miscoded Multiple-Choice Administration
Administration does not exist
No order for the school/administration
Missing leading zeros
• Invalid CDS Code
Student
Student’s County/District Code of
Residence
December 2007
STAR Pre-ID
70
Upload Data file
Prior to Pre-ID Cutoff Date
Clean Records
Database
.TXT .XLS .CSV
1
1
1
1
1
1
1
FIELDBROOK
1262794
ELEMENTAR FIELDBROOK
6007850
ELEMENTAR KIRKENDALL
02
AGAPINAN MADISON K
04
FIELDBROOK
1262794
ELEMENTAR FIELDBROOK
6007850
ELEMENTAR KIRKENDALL
02
ALLEN
RACER F
04
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALLKIRKENDALL
02
DIEMER
GALEN L MADISON K
10
1
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
02
AGAPINAN
1
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
02
ALLENGABRIELLEL RACER F
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALLKIRKENDALL
02
FELL
11
1
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
02
DIEMER
1ELEMENTAR
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
02 MIRANDA
AGAPINAN
FIELDBROOK
1262794
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
02 KIRKENDALL
HANSEN
B GALEN L MADISON
05 K
1ELEMENTAR
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
02 ALYSSAALLEN
FIELDBROOK
1262794
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
02 KIRKENDALL
KRAMER
MGABRIELLEL RACER11 F
1
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
02
FELL
1ELEMENTAR
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
02 TORI DIEMER
1
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
02
HANSEN
FIELDBROOK
1262794
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
02 KIRKENDALL
LAIDLAW
NMIRANDA B GALEN10 L
1
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALLKIRKENDALL
02
KRAMER
1
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
02
FELLALYSSA MGABRIELLEL
1
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
02
HANSEN
1
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALLKIRKENDALL
02
LAIDLAW
TORI NMIRANDA B
1
FIELDBROOK
1262794
ELEMENTAR FIELDBROOK
6007850
ELEMENTAR KIRKENDALL
02
KRAMER
ALYSSA M
1
FIELDBROOK
1262794
ELEMENTAR FIELDBROOK
6007850
ELEMENTAR KIRKENDALL
02
LAIDLAW
TORI N
Error Records
04
04
10
11
05
11
10
04
04
10
11
05
11
10
Error Table
Duplicate Records
Error Table
December 2007
STAR Pre-ID
71
Online Edit Errors
Prior to Pre-ID Cutoff Date
Clean Records
Edit Records
Database
Error Table
Error Records
Error Table
December 2007
STAR Pre-ID
72
2008 Pre-ID
Online Data Entry
December 2007
STAR Pre-ID
73
Pre-ID Data Submission
• Step 1: Send PO for “STAR Pre-ID Services”
to ETS:
• Mail —
• Fax —
2731 Systron Drive
Concord, CA 94518
Attn: STAR TAC
800-541-8455
• Step 2
Submit “Demographic Fields to Be HandMarked on 2008 STAR Answer Documents
or Entered During Extended Data
Corrections” form if applicable
December 2007
STAR Pre-ID
74
Pre-ID Data Submission
• Step 3: Login to STAR Management
System
• Step 4: Access the Terms and
Conditions link from the Pre-ID section
of the left navigation bar
• Step 5
Enter PO number
Accept Terms and Conditions screen
• Step 6
Enter student data on screen
December 2007
STAR Pre-ID
75
Step 6 – Screen Data Entry
Process Overview
• “Add Student” screen
• Enter all demographic data: Fields listed in same
order as in Pre-ID File Layout document
• If “Demographic Fields to Be Hand-Marked on 2008
STAR Answer Documents or Entered During
Extended Data Corrections” form submitted prior to
data entry
 Following fields may be left BLANK
• NSLP, SSID, Gender, Primary Disability, Student’s
Language Proficiency, Primary Ethnicity, CBEDS
(District and School)
• Save data
• Data validation executed
• If errors exist – Correct errors and save
December 2007
STAR Pre-ID
76
Screen Data Entry
Prior to Pre-ID Cutoff Date
Clean Records
Database
Screen Entry
Error Records
Rejected
Duplicate Records
Rejected
December 2007
STAR Pre-ID
77
December 2007
STAR Pre-ID
78
Add and Edit Student
• Add new students
 Prior to regular cutoff date
• Screen entry or additional file
o Student’s Pre-ID document/label created along with other
data
 After regular cutoff date and prior to supplemental/late
label cutoff date
• Screen entry or additional file
o Student’s Pre-ID label created as separate file
• Edit student demographics
 Data can be updated PRIOR to Pre-ID data being created
• Use Pre-ID search student profile
 Data can be updated AFTER the Pre-ID cutoff
• Use the “Extended Data Corrections” option
o On-screen update
o Download and upload corrections
o No new students can be added
December 2007
STAR Pre-ID
79
Prior to Pre-ID Cutoff Date
• Data has not yet been used to create
Pre-ID documents or labels
Access data using Pre-ID option
• Search “Student Profile”
OR
• Delete file and reload with correct data
December 2007
STAR Pre-ID
80
Prior to Pre-ID
Cutoff Date
December 2007
STAR Pre-ID
After Pre-ID
Cutoff Date
81
December 2007
STAR Pre-ID
82
After Pre-ID Cutoff Date
• Data has been used to create Pre-ID
Documents or Labels
Access data using new option – Extended
Data Corrections
• Search “Student Profile”
OR
• Download file, edit data, reload
o Do not delete or add records
o Keep data in same order
o Do not change header or trailer records
December 2007
STAR Pre-ID
83
Prior to Pre-ID
Cutoff Date
December 2007
STAR Pre-ID
After Pre-ID
Cutoff Date
84
Late/Supplemental Labels
December 2007
STAR Pre-ID
85
Late/Supplemental Label Usage
• Provide data for new students in district
AFTER initial Pre-ID Cutoff Date
Enter on screen
Upload file(s) before Supplemental
Order Cutoff Date for the administration
Avoids hand-marking
Data will automatically be used to
create labels 7 calendar days prior to
the LAST day of testing
• Call STAR TAC if district wants labels
created earlier
December 2007
STAR Pre-ID
86
Extended Data Corrections
December 2007
STAR Pre-ID
87
Extended Data Corrections Usage
• Update student data or provide missing
data AFTER the Pre-ID Cutoff Date
Update on screen
Download Pre-ID data, edit file, and
reload before last day of testing for the
administration
Avoids hand-marking documents
December 2007
STAR Pre-ID
88
Extended Data Corrections Menu
Search and Edit
individual student
records
Download a file
containing all post Pre-ID
records that are still
available to be edited
Upload a file containing
corrected records for all
post Pre-ID records that
were downloaded
Display status of
uploaded file and errors
encountered on edited
records. Unedited
records do NOT pass
through validation
routines
December 2007
STAR Pre-ID
89
Extended Data Corrections
• Further information
Manual on www.startest.org
Pre-Test Workshops – Jan and Feb 2008
Webcast March 19, 2008 at 9:00 AM
Call STAR TAC 800-955-2954
December 2007
STAR Pre-ID
90
Questions
December 2007
STAR Pre-ID
91
More Questions?
STAR TAC—800-955-2954
CDE—916-445-8765
December 2007
STAR Pre-ID
92
Next STAR Workshops
Jan – Feb 2008
STAR Pre-Test
CAPA Train the Trainer
December 2007
STAR Pre-ID
93