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NAU GEAR UP Webinar ACT Explore Pre-ID Label Ordering August 28, 2013 Today’s Presenters Ann Connelly, NAU GEAR UP EXPLORE Manager & Greg Crisolo, Client Relations, ACT NAU GEAR UP EXPLORE Webinar •Webinar Participation Instructions /How Questions Will be Addressed •The ID Label Ordering Process •Future Viewing Instructions •Next Steps •Additional Resources / Contacts •Q & A TO ASK A QUESTION: Please type your question in the chat room at the bottom left side of your screen. We will try to answer all of these questions at the end of the PowerPoint. NEXT STEPS: In the next few days, you will receive: 1: A recorded link for this webinar 2: Downloadable PowerPoint Based on information you provided on your 2013-14 Arizona EXPLORE Initiative Commitment/Order Form, NAU has ordered your testing materials. As a results, each school will receive (in quantities indicated on order form): Test Supervisor’s Manual “Why Take EXPLORE or PLAN?” Handouts –Also Available in Spanish Instructions for Completing Your Answer Folder Test Booklets Answer Folders School Header USPS Postage Prepaid Return Envelopes Pre-ID labels Use of Pre-ID labels improves accuracy of student demographics and reduces administration time. This service is available free of charge. All NAU GEAR UP Participating Districts Must Use Pre-ID labels. Labels will be produced from a file your district or school provides to ACT. YOU MUST PLACE THE ORDER! Very Important to Note: The printed Pre-ID labels will be mailed in a separate shipment from the test materials. The labels must be applied to page 1 of the EXPLORE answer folders prior to test day. Warning: NAU GEAR UP EXPLORE Participants must order between September 3rd – 6th 2013. Do NOT place your order beforehand; there are serious consequences if you do! To Order: To place your order for the labels, download the Pre-ID order form and template from: http://www.act.org/education/order/preid/ ACT’s Customer Service # - 877-789-2925 Please allow three (3) weeks for processing and delivery of your Pre-ID label orders. Before you Download the Pre-ID Template Be aware that the instructions apply to Excel running on a Windows operating system. ACT can NOT process Mac versions of the Excel template Step 1 → Step 1: Check Your Version of Excel • Note: These instructions apply to Excel 2003 running on a Windows operating system. ACT can only process Windows-based Excel 2003 files. ACT cannot process Mac versions of Excel • Versions other than Excel 2003 If you are using a version other than Excel 2003, you must save your file as an Excel 2003 workbook when your work is complete and before you encrypt the file • Note: If you are using Excel 2007 or 2010, download separate instructions for tasks 1-4 at this location: Supplemental Instructions for Excel 2007 and Excel 2010 (pdf) Which version of Excel do you have? Step 1 continued • In Excel, click Help on the menu bar • Click About Microsoft Office Excel • Check the version listed at the top of the next window Step 2: Check the Security Level in Excel • Excel’s Security Level must be set to Medium to display the template’s custom toolbar and to enable the macros in the worksheet to function properly. • Determine your Security Level Setting: – – – – Click on the Tools menu Select Macro Select Security If the security level is set to High or Very High, set it to Medium – Click OK – Close Excel to apply the changes Step 3: Downloading the Pre-ID Template • Click this link to display the page where you can download the Pre-ID template: http://www.act.org/education/order/preid/index.html Step 3 Continued • Click EXPLORE Pre-ID Label Order Form, Instructions and Template (Excel) • When prompted click Save and save the template to your PC. Make a note of the location where you saved the file. Step 4: Open the Template • Navigate to where you saved the template on your PC and open it. • Click Enable macros – Result: The template opens displaying the Instructions tab. Notice the custom toolbar –When the template opens, you will see a custom toolbar above the grid. As you fill out your Pre-ID Label order, you can use its buttons to automate various tasks. Notice the tabs along the bottom. The Instructions tab is very detailed and will be very helpful to you! 4 tabs at bottom The “Layout” Tab tells you the exact format in which the data must be entered. Required Fields: EXPLORE Site Code Last Name First Name Date of birth Gender Grade Ethnicity SAIS ID Number Please Use Student SAIS ID for Student ID number Format: The information entered onto the spreadsheet must follow very strict formatting rules. For example: There can be no apostrophes in names (e.g., change O’Shea to Oshea) The “Order Form” Tab The EXPLORE Pre-Identification labels will be printed ● on self-adhesive sheets with 30 labels per sheet. ● in the order displayed on the Student worksheets unless you provide instructions for grouping the labels. (See task B, step 3.) Sample: If you have any questions about placing your label order, call ACT at 877-789-2925. Press 2 for College and Career Readiness and press 3 for assistance with Pre-ID Label Orders. Please review these instructions thoroughly to avoid delays in processing your label order. Instructions for how to access and or share this presentation/workshop Workshop will be available for up to 30 days Ann will send the recorded link out to you on Thursday, August 29th. The link will also be available on the EXPLORE Website. Instructions for viewing: 1. Select “Enter as a Guest”. 2. Type in your full name (first and last), and click on the “Enter room” button. For guidance and assistance: contact Ann Connelly at 602.728.9526 or [email protected] Next Webinar: Administering the EXPLORE September 17th, 2013 3:30 – 5:00 p.m. All College & Career Coaches, and District Liaisons must attend! All EXPLORE Materials will be available for download on the 2013-14 EXPLORE Website A PDF of the supervisor’s manual is available on the EXPLORE Website. Please open and review. Note special instructions that must be followed, and given to students when using pre-ID labels http://nau.edu/COE/Gear-Up/Explore-Program/ Additional Resources ACT Explore Student Website www.explorestudent.org Materials for Educators www.act.org/explore/downloads.html ACT Website http://www.act.org For additional information, contact: Greg Crisolo Account Coordinator 500 ACT Drive, Mini Zip 11 Iowa City, IA 52243-0168 319.331.5472 ACT is an independent, not-for-profit organization that provides more than a hundred assessment, research, information, and program management services in the broad areas of education and workforce development. Questions?