Transcript Time Management and Small Shop Development

Time Management and Small
Shop Development
What things prevent you from
making the best use of your
time?
Time Wasters
• Indecision
• Inefficiency
• Unanticipated
interruptions
• Procrastination
• Unrealistic time
estimates
• Unnecessary errors
• Poor organisation
• Micro-management
• Doing urgent rather
than important things
• Poor planning and
lack of contingency
plans
• Bureaucracy
Effective time managers
• Consider everything they HAVE to do and
WANT to do
• Understand how much time each activity
in a day will take
• Make a plan that helps them to get
through the day, week, month without
running round like a headless chicken
Have-To
• Tasks which are part of every day,
includes:
– Family responsibilities
– Work
– Sleep
– Eating and personal hygiene
Want-To
• Make your life a little more fulfilling
– Socialising
– Physical activities
– Cultural activities
– Relaxation time
9 Rules to Avoid Wasting Time
1. Get Started
Get down to work quickly and efficiently
2. Get into a routine
Plan a time every day to accomplish certain
tasks and stick to it. Use a day planner to help
keep your schedule
3. Do not say yes to too many things
This overextends energies, forces us to live to
others’ priorities rather than focus on our own
4. Don’t commit yourself to unimportant
activities, no matter how far ahead they
are
it is still a commitment & will still take up
your time
5. Divide larger tasks
by having small, manageable goals &
tasks, you can eventually complete the
larger projects. Also smaller projects will
be more easily fit into an already tight
schedule
6. Do not put unneeded effort into a
project
learn to recognise each situation and put
the attention to detail only in those
situations that need it.
7. Deal with it for once and for all
Schedule the appropriate amount of time
for it and get it done. Don’t continually
start and stop a task
8. Set start and stop time
this improves your scheduling. As you
continually get better at setting start and
stop times, see if you can’t shave time off
your deadlines
9. Plan your activities
schedule a regular time to schedule your
activities. This will help you focus on your
time management
Prioritisation
Important/urgent matrix
2
1
Important
Important
but not urgent
and urgent
4
3
Not important
Not important
and not urgent
but urgent
Focus on Box 1
Make a decision about Box 2, if they are important but not urgent you may
be able to spend less time on them or postpone them temporarily. But you
don’t want to forget about them.
Boxes 3 & 4 – eliminate if you are short of time
Time Management Software
Software is available if you find that time
management is necessary more often than
not. Consider using this to plan multiple
tasks over the long term
Electronic calendars (such as outlook) with
alerts
MS Project
iPhone and Android Apps