Transcript ОРГАНИЗАЦИОННАЯ ДИАГНОСТИКА

“TIME MANAGEMENT” –
Get more done with
less stress by
efficiently managing your time
Training 5
November 16, 2007
Irina Kim, MBA, MPhil
What, to you, is TIME?
HOW WELL DO YOU PLAN?
Never
Seldom
Sometimes
Often
Always
How often do you plan in
an effort to keep life from
running out of control?
1
2
3
4
5
Do you put daily plans on
paper?
1
2
3
4
5
Do you allow flexibility in
your plans?
1
2
3
4
5
How often do you
accomplish all your plan
for a given day?
1
2
3
4
5
How often do you plan
time for what matters
most to you?
1
2
3
4
5
How often is your daily
plan destroyed by urgent
interruptions?
5
4
3
2
1
INTERPRETATION

6-10: Terrible Planner
You should consider using new tools & processes to help you plan
effectively. A great first step would be to take a time management
course.

11-15: Below Average Planner
You may already have a planning system, but using it more effectively will
help to reduce the stress and lack of control you feel in your life.

16-20: Average Planner
Your planning system is working, but you can do better. You may need
help focusing on priorities, dealing with urgent interactions or writing
your daily. plan.

21-25: Above Average Planner
Your planning system is working well. Keep up the good work, with
periodic reviews to be sure you are planning around what matters most
in your life.

26-30: Excellent Planner – OR – Candidate for Burnout?
You have mastered planning and should experience the serenity that comes
from taking charge of your life. But make sure you’re in control of your
planning rather than letting it control you.
GOAL CRITERIA
S
Specific
M
Measurable
A
Ambitious
R
Realistic
T
Time specific
GOAL ORIENTATION
$
Finance
Customer
Product
Business Process
HR
Marketing
FROM GOAL TO
ACTION PLAN
Goal= $4 mln 2009
2009
$4 mln
2008
$2 mln
2007
$1 mln
Finance
Customer
Ask 7 marketing
questions
Marketing
Plan of action
Business process
How to organize
processes
Plan of
implementation
& control
HR
Who is
responsible
HR planning
Product
1. SET YOUR GOAL
What are some of your
Biggest TIME
WASTERS?
SOME BIGGEST TIME WASTERS
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Management by crisis / Fire-fighting
Inadequate Planning
Paperwork
Meeting Time
Dressing up
Looking at the window, Dreaming
Putting yourself into the working mode
Telephone Interruptions
Drop-in Visitors
Personal Disorganization
Travel
2. ELEMINATE TIME
WASTERS
(Minutes Save hours)
PARETO PRINCIPLE 80 / 20
Filter what is important for you
20% of Result
80% of Time
80% of Result
20% of Time
3. APPLY PARETO
PRINCIPLE
(20% of Effort produce 80 % of Result)
Setting Priorities…HOW?
URGENT vs. IMPORTANT
(by Eisenhauer)
Not
Important
Interruptions
Some
wasters
Pleasant activities
Crises
Prevention
Pressing
Relationship
calls, mail
Meetings
problems
Deadline-driven projects
Urgent
Time
building
Recognizing new
opportunities
Planning
Not urgent
URGENT vs. IMPORTANT
(by Eisenhauer)
Not
Important
Interruptions
Some
calls, mail
Meetings
C
A
Crises
Pressing
problems
Deadline-driven projects
Urgent
Time
wasters
Pleasant activities
Prevention
Relationship
building
Recognizing new
opportunities
Planning
Not urgent
D
B
4. SET PRIORITIES
From Productivity to
Effectiveness
5. DO THINGS RIGHT THE
FIRST TIME
Saying “NO”:
Which part of “NO” don’t you
understand “N” or “O” ?
6. BE ABLE TO SAY “NO”
Life Harmony
(7 Life Roles)
IN WHICH AREAS OF YOUR LIFE
DO YOU FIIL TENTION?
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Conflicts with colleagues
Conflicts with boss
Working environment
Financial status
Physical condition
Personal conflicts, etc.
7. REACH LIFE BALANCE
7+
SWITCHING TO “2 minute Pause”
MODE:
1.
2.
3.
4.
5.
6.
7.
8.
Breathing exercises
Mind travel
Forget what pressures you
Exercises for shoulders
Wisdom
Everything that you love (picture)
Get relaxed
Meditate
7 +. TAKE A BREAK
BONUS TRACK:
12 Ways to Plan Your Day
(Student tips)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Do not plan too many things
Leave decent time between items
Make your plan flexible
Break large assignments into smaller tasks
Prioritize items
Schedule breaks
Plan not only for the short-term, but long-term as well
Set your mood to assignment
Organize work
Start with whatever
Just do it anyway
Do not pay attention at critique
Be able to stop at the right time. It can help you to start the
next day
The KEY LEARNING POINTS
are…
1. SET YOUR GOAL
2. ELEMINATE TIME WASTERS
3. APPLY PARETO PRINCIPLE
4. SET PRIORITIES
5. DO THINGS RIGHT THE FIRST TIME
6. BE ABLE TO SAY “NO”
7. REACH LIFE BALANCE
7 +. TAKE A BREAK
STUDENT BONUS TRACK
Recommended literature

Управление Проектами (Ханс-Д. Литке)
Управление временем (Йорг Кноблаух)
Искусство быть студентом (Сью Дрю)
Тайм-драйв (Глеб Архангельский)
Эффективный тайм-менеджемент (маршалл Кук)
Seven habits of highly effective people (Steven
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The 8th habit of highly effective people (Steven
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Cover)
Covey)