Transcript Terms Training - Broward County Public Schools

Training Manual:
TERMS C26 Panel
The School Board of Broward County, Florida
Office of Research and Evaluation
August 2000
Sample Forms
In this portion of the training, you will
need to refer to the sample Discipline
Data Entry Forms (Samples 1 & 2)
sent as an attachment with this
presentation.This is located in the file
titled Sample Discipline Forms.
TERMS Training: Part 1
How to Get to the C26 Panel
System Administrator Main Menu
Select one of the following
1.
2.
3.
4.
5.
6.
7.
8.
9.
Access TERMS
Access Central Computer
Security Menu
Printer Menu
End-of-Day Menu
System Menu
Communications Menu
Utilities Menu
Access External Reporting
88.
89.
90.
Display Operator Messages
Display Messages
Sign Off
Selection
__1___
F3 = Exit F12 = Cancel
Organization of the C26 Panel
The C26 panel has three different screens:
1. Event Summary
2. Event Record (Incident)
3. Event Record (Action)
You can tell which screen you are in by the
heading at the top.
To move from one screen to the next, hit F9.
TERMS Training: Part 2
How to Enter a New Incident
.
_
_
_
BATTERY STUDENT
DOE, JOHN
VANDALISM SCH
BATTERY STUDENT
DOE, JOHN
BLUE, BILLY
Record Has Been Added
BAT
VAN
BAT
Suspension Information
• The suspension information, along with any
other disciplinary actions taken in response
to an event/incident, is recorded in the
Event Record (Action) screen.
• This screen should be used to enter the
offender’s information only, not the
victim’s.
BATTERY STUDENT
DOE, JOHN
VANDALISM SCH
BATTERY STUDENT
DOE, JOHN
BLUE, BILLY
BAT
VAN
BAT
OFND
OFND
OFND
OFND
DOE, JOHN
BLUE, BILLY
Updates Applied….Next?
Comments
There are three Comment screens available for
recording additional information:
1. Incident Comment Screen – student specific
2. Event Comment Screen
3. Action Comment Screen – student specific
BATTERY STUDENT
DOE, JOHN
BAT
VANDALISM SCH
BATTERY STUDENT
DOE, JOHN
BLUE, BILLY
VAN
BAT
Updates Applied….Next?
Doe, John
3800
07
OFND
OFND
Bedrock Police Department: 00954321
OFND
DOE, JOHN
BLUE, BILLY
3800
07
OFND
Updates Applied….Next?
Entering an Incident That Occurred on Your
Campus by a Student From Another School
A student from a nearby high school enters
your school’s campus and paints gang
graffiti on the walls. He is caught by the
Assistant Principal and reports are taken by
the SRO for local law enforcement records
and SIU.
Entering an Incident Involving One
Student From Your School and One
Student From Another School
A student from your school is involved in a
fight with another school’s student on your
campus. The SRO and an administrator were
needed to physically restrain the students and
break up the fight. SIU was notified of this
event.
TERMS Training: Part 3
How to Make Corrections
to an Existing Event
Change the Incident Code
After entering an incident into the database,
the Assistant Principal informs you that one
of the codes entered is incorrect. The
incident code originally used was V1 for
Vandalism School >$100. This should be
changed to V7 for Vandalism School <$100.
OFND
OFND
BATTERY STUDENT
DOE, JOHN
VANDALISM SCH
BATTERY STUDENT
DOE, JOHN
BLUE, BILLY
BAT
VAN
BAT
OFND
BATTERY STUDENT
DOE, JOHN
BAT
BATTERY STUDENT
VANDALISM SCH
BLUE, BILLY
DOE, JOHN
BAT
ZZZ
Updates Applied….Next?
BATTERY STUDENT
BATTERY STUDENT
DOE, JOHN
BLUE, BILLY
BAT
BAT
VANDALISM SCH
DOE, JOHN
ZZZ
HL__
BATTERY STUDENT
BATTERY STUDENT
DOE, JOHN
BLUE, BILLY
BAT
BAT
VANDALISM SCH
DOE, JOHN
ZZZ
Updates Applied….Next?
3800
Doe, John
07
OFND
DELETE Y/N Y
3800
DOE, JOHN
BLUE, BILLY
DELETE Y/N Y
BATTERY STUDENT
BATTERY STUDENT
DOE, JOHN
BLUE, BILLY
BAT
BAT
VANDALISM SCH
DOE, JOHN
ZZZ
DELETE Y/N Y
BLUE, BILLY
3800
DELETE Y/N Y
07
3800
D
DOE, JOHN
BLUE, BILLY
BLUE, BILLY
3800
DELETE Y/N Y
07
OFND
D
BATTERY STUDENT
DOE, JOHN
BAT
BATTERY STUDENT
VANDALISM SCH
BLUE, BILLY
DOE, JOHN
BAT
ZZZ
TERMS Training: Part 4
How to Generate Reports
Printer Menu
Generate Reports
Discipline Reports
Discipline Reports
Incident Detail
Discipline Reports
Incident Summary
Discipline Reports
Action Detail
Discipline Reports
Action Summary
Discipline Reports
Student Discipline Records
Discipline Reports
Event Detail
Discipline Reports
Event Summary
Discipline Reports
Discipline Referral
Discipline Reports
School Crime and Violence
Frequently Asked
Questions (FAQs)
FAQ 1
Q: When do I change an Incident Type Code
to ZZZ Local?
A: Never. The incident codes have been
revised so there is no longer a need to
change the Incident Type Code. The
computer will automatically default to the
proper three-letter code. In fact, you will
no longer be able to modify this code.
FAQ 2
Q: Which incidents are entered on the A24
panel?
A: None. All incidents are entered on the
C26 panel. In the past, discipline records
for only one student were entered on the
A24 panel. But this led to inflated event
numbers when multiple students were
involved in a single event. Now, A24 is a
view-only panel. Any updates to C26 will
appear on the A24 panel automatically.
FAQ 3
Q: Who should be responsible for coding the
incidents at my school?
A: A school administrator.
FAQ 4
Q: Should incidents be recorded in TERMS if
they happened at night or on the weekends?
A: Yes. All incidents occurring on your
school’s campus (24 hours a day, 365 days
a year) should be entered in the database.
FAQ 5
Q: How often should I enter incidents?
A: Incidents that are reported to SIU and/or
local law enforcement should be entered
in the database immediately, because you
need a TERMS Event ID number on the
SIU Immediate Notification Form. All
other incidents should be entered as soon
as possible.
FAQ 6
Q: Can I go back and correct an incident from
the summer term?
A: No. You cannot adjust records from
previous school years.
FAQ 7
Q: Do we record injuries due to accidents in
the C26 panel?
A: No. Only events related to a discipline
incident or a result of a criminal act should
be recorded in the C26 panel. Accidents
are recorded in the L05 panel.
Contact Information
• ETS Help Desk
765-6352
• Research and Evaluation
760-7342
• Special Investigative Unit
765-6202