Transcript Election Training Powerpoint - July 31, 2014.pdf
The Rusk County Clerk's Office WELCOMES YOU for….
Election Training July 31, 2014
Welcome - New Office Member Chief Deputy - Danielle Zimmer
Star Awards for April’s Spring Election
The Election Administration Manual Order Form http://gab.wi.gov/clerk /education training/manuals and webinar order forms
Tonight’s Agenda
Voter Photo ID Type E Notice – Voting by Absentee Ballot Poll Workers Chief Inspector – Duties Election Observers Voter Registrations-GAB 131 Ballots Tally Sheets GAB 190F or GAB 190NF & GAB 191 – GAB 192
Voter Photo ID – Not Required
Court ordered a permanent injunction against implementation of photo ID requirement. Election officials must refrain from implementing. Driver’s license is only needed if voter is using for proof of residency – voter registration !
Type E Notice – Voting by Absentee Ballot
Absentee Voting - Requests, Deadlines and Available Hours
Requests – Must be in writing
Email is considered a written request
Deadlines:
◦ ◦ ◦
Application by MAIL:
• Last day is the 5 th day before election – Thursday, August 7 th •
In person absentee voting:
1 st day in clerk’s office – Monday, July 28 th • Last day in clerk’s office – 5:00 p.m. Friday, August 8 th
Availability:
Contact clerk to make an appointment between the hours of 8:00 a.m. and 7:00 p.m. Weekends, holidays, or outside of appointment hours are prohibited!
You must be available or have someone else be available on Friday, August 8 th till 5:00 p.m.
Poll Workers – Residency, and Party Representation Must be an elector from the county. Must have at least 3 poll workers on duty. If political parties do not submit a list of nominees for poll workers - poll workers within the municipality shall have priority to work.
◦ ◦ Political party lists must be submitted by Nov. 30 th number years! of odd List has to be signed by Party Chairperson The person who submits the list must certify on the list that they contacted each nominee, and each nominee agreed to serve as a poll worker No political party lists received means: ◦ All poll workers are unaffiliated!!!!!
Chief Inspector – Duties Must be an elector within the municipality Makes sure all election supplies are available.
Makes sure polling place is set up is correct.
In charge on Election Day! Supervise and monitor all activities at poll site ◦ Makes sure election equipment seals are correct and record and initial on Inspector’s Statement
Do not pre-initial post-election check!
Run “Zero” report and make sure voting machine is ready to vote at 7:00 a.m. Announces polls are open at 7:00 a.m.
◦ Completes certifications and records all incidents at polls on Inspector’s Statement. If there are no incidents you still need to complete form with “NONE” and sign Announce polls are closed at 8:00 p.m.
Confirm seals are correct and initial Inspector’s Statement Run final election results tapes & sign with 2 poll workers.
Chief Inspector – Duties Continued Tally votes and write-ins (Done by at least two people).
Make sure ballot count and voter count are correct. ◦ If correct: Complete election call in sheets with vote totals. Double check vote totals for accuracy. Make sure totals get called into County Clerk.
◦ If not correct: Review vote totals and poll books before conducting draw down procedures. Complete and review any remaining paperwork for accuracy.
Review other paperwork completed by poll workers for accuracy.
◦ Secure ballots in ballot container Bags are easier to complete and sign before they are filled!
Make sure all election materials are in correct location/envelopes/bags/etc. for proper disbursement.
Make sure polling location is cleaned up.
Make sure all election materials are given to municipal clerk.
Municipal Clerks should ALWAYS review election materials check list with election materials to make sure everything is there before passing this along to your Chief Inspector! Chief Inspector double check list when received!
AUGUST 12, 2014 – PARTISAN PRIMARY ELECTION MATERIALS PLEASE REVIEW YOUR MATERIALS BEFORE ELECTION DAY TO MAKE SURE EVERYTHING IS THERE.
1.
2.
Ballot Bags (GAB 101)
*
1 CLEAR BALLOT BAG (RETURN TO COUNTY) *
One Envelope Rejected Absentee Ballots (GAB 102) –
STICKERS TO ADHERE TO REJECTED BALLOT
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
ENVELOPE
One Envelope Used Certificate/Affidavit of Absentee Ballots (GAB 103) Two Inspectors Statements (GAB 104) – Two Challenge Documentation Forms (GAB 104c) Two sets of Tally Sheets (GAB 105) -
1 goes to the County Clerk – 1 stays with municipality
Two Election Voting and Statistics (GAB 190)
1 goes to the County Clerk – 1 stays with municipality Two Election Specific Cost Reports (GAB 191) – 1 goes to the County Clerk within 60 days – 1 stays with municipality
One Envelope for Election Returns - Ballots and Sample Ballots – Two Ballot Notices (Type B) –
1 goes to the County Clerk – 1 stays with municipality Goes to the County Clerk PLEASE POST SAMPLE BALLOTS PLEASE POST AT POLLING PLACE
14.
GUIDE FOR DETERMINING WHERE A PERSON VOTES
Five Provisional Ballot Envelopes (blue) (GAB 123) Five Applications for Absentee Ballot (GAB 121) – One Supplemental Absentee Ballot Log (GAB 124) Twenty Voter Registration Applications (GAB 131) with 15.
Provisional Ballot Handout and List for Provisional Voters One Take-up Roll
16.
17.
18.
19.
20.
21.
22.
23.
One Seal Documentation Record – One Spoiled Ballot Envelope Ineligible Voter List
Goes to the County Clerk
Two Supplemental Poll Lists (GAB 107) –
Located at back of each poll book Privacy Container for late arriving Absentee Ballots Public Notice for Outstanding Absentee & Provisional Ballots –
Cheat Sheet to the Stars Election Night Call in Sheets
PLEASE POST AT POLLING PLACE ON ELECTION NIGHT, PLEASE CALL IN YOUR RESULTS AS SOON AS POSSIBLE
To the County Clerk at (715)532-2100 or (715)532-2101. If the line is busy
PLEASE TRY AGAIN
! Following the election, please return the election results and materials to the County Clerk’s office either that evening (call ahead to make sure staff is still there) or the following day by 4 p.m. Return the following:
1.
2.
3.
In the
BROWN ELECTION RETURNS ENVELOPE
enclose: (1) Poll List
with
Supplemental Poll List at back of poll book (1) Set of the Tally Sheets (1) Machine Total Report (1) Inspectors’ Statement (GAB 104) (1) Completed Election Voting and Statistics (GAB 190)
NOTE: WE WILL SUBMIT ALL GAB-190 INFORMATION TO GAB
Completed Voter Registration Forms Pre-Lat Cartridge (if not already turned in) and Official Result Cartridge In the
CLEAR BALLOT BAG
with seal adhered include: Used ballots (GAB 101) Voting machine tape (left on the take-up roll). In the
WHITE TYVEK ENVELOPE
include: (1) Seal Documentation Record (1) Envelope for Rejected Absentee Ballots (GAB 102) (1) Envelope for Used Certificate/Affidavit of Absentee Ballots (GAB 103) (1) Envelope for Spoiled Ballots Any unused election materials If you have any questions please call the County Clerk at (715)532-2100. Office hours are 8 a.m. to 4:30 p.m. If you need assistance before 8 a.m. on Election Day Denise can be reached on her cell phone (715)790-6168.
Have a great election!
New Ballot Bag Certification
Election Observers ◦ ◦ ◦ Designate areas One area must be between 3 and 8 feet of table where electors state their name and address One area must be between 3 to 8 feet of registration table Any deviation from this must be noted on Inspector Statement and Clerk must notify GAB of any deviation within 7 days of election.
Photo ID required for observers. Chief Inspector must verify signed name matches photo ID Number of observers must be based on physical space limitations.
Election Observers Continued Observers must print their name, sign and date log.
Chief Inspector must verify signed name matches photo ID
LOG IS NOT A PUBLIC RECORD UNTIL AFTER POLLS CLOSE!
Election Observers Continued Removal of any observer must be documented and submitted to GAB within 7 days of the election by the municipal clerk.
Observer Rules-at-a- Glance Brochure
Voter Registrations – GAB 131 • Use most current form 2014/5 • All electors must provide drivers license or WI DOT issued ID
(REQUIRED if current and Valid!)
• Military or permanent overseas elector-fill in circle. (Under current address)
Excluded from proof of residency requirement.
• Previous address –
Remember this is still REQUIRED! There should be some part of their former address here!
Voter Registrations – GAB 131 Cont.
•
Electors must provide proof of residency to register to vote.
• May use driver’s license or WI DOT issued ID if it has current address!
•
Poll worker must record proof of residency TYPE:
Examples: Utility Bill, Tax Bill, Bank Statement, etc.
ISSUING ENTITY
: Examples: Xcel, Rusk County, Wells Fargo, etc.
• •
PROOF OF RESIDENCY #
• Full # contains more than 6 digits –
Use last 4 numbers
• Full # contains less than 6 digits –
Use last 2 numbers
Acceptable proof of residency documents must include voters:
Name and Current Address
Electronic devices may be used to provide proof of residency!
Voter Registration Applications are not complete unless: 1) Proof or residency has been provided! on application! AND 2) Required information is recorded *********** All new voters and voters with name or address change must fill out a new GAB-131and submit proof of residency.
*
NOTE
: Elector can no longer have corroborating witness for residency requirement!
Voter registrations that are not completed can not be entered into SVRS. New electors that do not provide proof of residency are not registered and NOT able to vote.
* Election officials must sign voter registration application. * Date completed is when proof of residency was provided. * Election official must record: * Ward number if more then one ward in municipality. * School District number or name * County Supervisor District number if more than one in municipality. * (City of Ladysmith) Alder number * All county wide categories do not need to be completed.
Ballots – Paper
Should
NOT
have Coroner race for County under Constitution Party! Cross off with an X
Ballots - Paper
Partisan Primary August 12, 2014
The Partisan Primary is a nominating process. Voting in this primary is your opportunity to express,
to one party of your choice
, which of the party’s candidates you recommend for placement on the General Election Ballot.
Ballot Selection and Marking Instructions Choose your preferred party:
Choose
ONE party ballot
from this packet on which to vote. Remove your selected party ballot from the packet. Vote
only
on the party ballot you selected. If you vote on
more than ONE
party ballot,
no votes will count
.
Vote for candidates on your selected ballot:
Vote for one candidate per office on the ballot you have chosen. To vote for a name on the ballot, make a n “X” in the square next line marked “write-in.”
If you make a mistake or have a question:
See an election inspector. (Absentee Voters: Contact your Municipal clerk.)
Ballots – Paper Cont.
**
The back of all three ballots must be initialed by poll workers!!
Ballots – Paper Cont.
Ballot box for
Voted
Ballots
Discard box for all other ballots not used and voting instruction page
Counting votes and Write-in votes
Voter Intent: If a voter has overvoted in a particular office on the ballot. The ballot should be treated as an overvote for
THAT OFFICE ONLY!
Record on Inspector Statement that a vote was not counted for that office because of an overvote.
Counting votes and Write-in votes Cont.
Generally election officials will count write-in votes
ONLY
if there is
NO candidate
certified to appear on the ballot.
If there are certified candidates, only count write-ins for registered write-in candidates.
Count all write-in votes if a certified candidate dies or withdraws before the election (death is the only withdraw process that exists) Daffy Duck
Need to know voting machine know how!
Deactivating Ballot & Starting Vote Process Over: 1) Deselect all ballot choices 2) Press yellow activation button until it beeps “Cancel Activation” will appear on the screen 3) Touch screen to return to the choice of ballot style screen.
Remember: Place electrical cord in printer bag if storing at the courthouse!
PRIMARY ELECTION JUDICIAL & SUPERINTENDENT OFFICES STATEWIDE OFFICES CONGRESSIONAL OFFICES LEGISLATIVE AND DISTRICT ATTORNEY OFFICES COUNTY OFFICES LOCAL OFFICES SCHOOL DISTRICT OFFICES x √ REFERENDA OFFICE NAMES OF CANDIDATES WRITE-IN WRITE-IN WRITE-IN
Tally Sheets
INSPECTOR’S STATEMENT SPRING GENERAL ELECTION Showing results for the ________ward(s) of the _____Aldermanic district of the __________________ INSTRUCTIONS: AND TALLY SHEET votes on this tally sheet. Only use hashmarks to record paper ballot votes. Record machine Record all paper ballot votes and machine votes in the “machine totals” column. (city, village or town) of ________________________________________________in the County of Rusk, State of Wisconsin on the 6th day of APRIL , 2010 made by the inspectors of election setting forth the total number of votes for each office, the names of persons receiving votes, and the number 10 110 5 105 15 115 20 120 25 125 30 130 35 135 40 140 45 145 50 150 55 155 60 160 65 165 70 170 85 185 75 175 80 180 90 190 95 195 100 200 PAPER TOTALS MACHINE TOTALS GRAND TOTAL IN FIGURES GRAND TOTAL IN WORDS (Totals must be set forth in words as well as figures)
PAPER TOTALS MACHINE TOTALS GRAND TOTALS IN FIGURES GRAND TOTALS IN WORDS ( Totals must be set forth in words as well as figures) • There are 3 tally sheets – one for each party!
• All tally sheets must be completed!
• Only 2 machine total tapes need to be printed. • Attach 1 machine total tape to top tally sheet (Democratic Party) to return to the County.
• Attach 1 machine total tape to top tally sheet (Democratic Party) to keep for municipality.
Returning Election Materials
Make sure paperwork is completed
Make sure paperwork is in correct envelopes.
Make sure paper ballots and machine voting tape (on take up roll) is in sealed ballot bag.
Return all unused materials
GAB 190F & 190NF
Statistic Reports
GAB 190NF (Non-Federal) Elections NOT USED this Election GAB191F (Federal) Elections Only Difference: 191F tracks Permanent Overseas Voters o
Registrants
: Generally the number printed on top page of poll book o
Late Registrants
: Voters during late registration period. 5:00 p.m. on the 20 th day before the election. (July 23 Number on top page of poll book rd ) until Election Day.
MINUS
the ones printed on the supplemental list at back of poll book or on your written list BEFORE Election Day.
EXAMPLE
: Village of Bruce faxed VR on 7/29 before poll books printed. Name shows up on back page of poll book on printed supplemental list. This page is before the additional supplemental pages that were added to the poll book by the clerk’s office. Front page of poll book shows 398 – 1 = 397 registrants and 1 late registrant.
GAB 190F & 190NF Continued
Deadline: 30 days after election –Sept 11 th These should be turned in with all other election material after the election UNLESS you have
outstanding
absentee ballots out. County enters all GAB 190 information into state system.
Why information is collected: To improve the election data collection process in order to better meet WI and Federal statutory reporting requirements: Also provides additional opportunity to compare data to what has been recorded In SVRS, allowing clerks to reconcile voter data.
Statewide Election Data Reporting
GAB 191- Election
• • •
Specific
County – Municipality (County will provide dollar amount UNLESS it’s for your own municipality races then you must provide this dollar amount and county will add cost to your total) Municipality: You must provide this dollar amount!
• Deadline: 60 days after election –Oct 11th
• • • • •
GAB 192- Annual Cost
Keep track of costs throughout year.
Any cost that can be used for all elections and not just specific.
Follow category examples on sheet.
Example: You get a roll of paper for machine before this election cost is used under GAB 192 annual NOT GAB 191 specific.
Deadline: Jan. 31, 2015
Completing Reports
Date: January 21, 2014
GAB 190F or GAB190NF & GAB 191 & GAB 192
GAB 191 & 192
To recap information, here is a brief summary of the changes with links to the new forms: The GAB-190F is required when there is a Federal office on the ballot. State Statutes requires that these statistics must be entered into WEDCS within 30 days of the Federal Election. This will be every Partisan Primary in August, every General Election in November, the Presidential Preference Election in April every four years, and any special election for a Federal office (
http://gab.wi.gov/forms/gab-190-federal
). The GAB-190NF is required whenever there is not a Federal office on the ballot, but there is a state office or statewide referendum. State Statutes require that these statistics must be entered into WEDCS within 30 days of the State Election (
http://gab.wi.gov/forms/gab-190-non-federal
). The GAB-191 is the Election-Specific Cost Report. This form is only required for the Spring Election in April and the General Election in November, and includes only those costs that relate to that specific election and excludes any costs related to a potential primary. The Election-Specific Cost Report must be entered into WEDCS within 60 days of the election (
http://gab.wi.gov/forms/gab-191
). The GAB-192 is the Annual Elections Cost Report. This report includes costs that do not relate to a specific election. This report will be due every January 31st for the preceding year. The first report will be due in 2015 for the 2014 calendar year (
http://gab.wi.gov/forms/gab-192
). The GAB-190 Help Guide provides detailed instructions on how to complete the questions on the GAB-190F and GAB-190NF (
http://gab.wi.gov/manuals/gab190
).
Additional Trainings
Training Event
All Upcoming G.A.B. Training Events
County Date
Baseline Chief Inspector Training - Madison Baseline Chief Inspector Training - Madison Dane Dane 08/02/2014 - 9:00am 08/03/2014 - 1:00pm Baseline Chief Inspector Training - Fond du Lac Fond du Lac 08/05/2014 - 1:00pm Baseline Chief Inspector Training - Eau Claire Eau Claire 08/06/2014 - 9:00am Municipal Clerk Core Training - Wisconsin Rapids Baseline Chief Inspector Training - Sheboygan Appleton Baseline Chief Inspector Training - Wood 08/07/2014 - 8:00am Sheboygan 08/07/2014 - 9:00am Outagamie 08/08/2014 - 9:00am Municipal Clerk Core Training - Washburn Bayfield 10/02/2014 - 8:30am
Registration Status Training Type
Closed Open Chief Inspector Training Chief Inspector Training Open Open Open Open Open Open Chief Inspector Training Chief Inspector Training Municipal Clerk Training Chief Inspector Training Chief Inspector Training Municipal Clerk Training Baseline Chief Inspector Training - Washburn Bayfield 10/02/2014 - 12:00pm Open Chief Inspector Training
Additional Trainings Webinars
Additional Information
Poll books New Election Night call in sheets – Purple Sheets New GAB 191F (Federal) Statistic Report – Pink Sheet Notices: To post in polling booths: Partisan Primary – Bright Pink Partisan Primary Over-voting – Bright Pink – Bright Yellow (reusable for any election) To post in polling locations Contact information – White (insert phone number of municipal clerk) Qualified to Vote Crossover voting – White – Yellow – legal size paper New ballot bag label – Long white peel label Observer order to leave polling place form – Green Observer log Handout: Observer brochure – Green folded GAB 190F, 190NF, and GAB 191. 192 Completing Report Training Schedule / Webinar Schedule