Transcript The Rock County Clerk's Office WELCOMES YOU for….

The Rusk County Clerk's
Office WELCOMES YOU
for….
Municipal
Clerk Election
Training
October 29, 2014
Star Awards for August 12th Partisan Primary Election
 Gold Star Awards:
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Big Bend
Cedar Rapids
Hawkins
Hubbard
Stubbs
Washington
Wilkinson
Village of Bruce
Village of Conrath
Village of Ingram
Village of Sheldon
Village of Tony
Village of Weyerhaeuser
City of Ladysmith
Star Awards for August 12th Partisan Primary Election
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Silver Star Awards:
Atlanta
Grant
Grow
Lawrence
Rusk
South Fork
Thornapple
Willard
Wilson
Village of Hawkins
Tonight’s Agenda
Voter Photo ID
GAB 190’s
Absentee Voting
GAB 191
Registered Write-In Candidates
GAB 192
Revised Notice for Posting
Town Caucus
Voter Registrations-GAB 131
Inspectors’ Statement
Voter Photo ID – Not Required

Election officials must
refrain from
implementing.

A driver’s license only
needs to be seen
when a voter is using
it for proof of
residency when
registering to vote.
Absentee Voting

Request already on file with you - Usually
consist of
◦ Indefinitely Confined Electors
 In own home or qualified facility
 NO proof for being confined required
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Certification is marked on absentee request
“Permanent” status
If a ballot is not returned:
After a General Election, send 30 day notice.
If returned keep voter on permanent list
If NOT returned cancel absentee application (remove from
permanent list!
 These are your absentee requests that need to go out by
the day after the last day to pick up your election
supplies!!!! 47 DAYS BEFORE THE ELECTION!!
Absentee Request by Mail,
Email or through “My Vote”
◦ Request for all elections from today’s date to end of the
year. Last date to request absentee by mail: Oct 30th!
 Only good for one year - until 12/31 of each year
(2014)
 If a ballot is not returned:
 After a General Election remove elector from
absentee list and send notice within 5 days.
 If returned add them back to the absentee list
 If NOT returned they remain OFF the list!
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Absentee ballots MUST be sent out within 24 hours
of receiving a request if voter is registered or sent
proper information to register.
If you have them on file -these would also be
your absentee requests that need to go out by
the day after the last day to pick up your election
supplies!!!! 47 DAYS BEFORE THE ELECTION!!
Type E Notice – Voting by Absentee Ballot
Absentee Voting Incomplete or No certification envelope

Examine absentee ballot envelope for any errors. (No
certificate, missing voter signature, missing witness
signature)
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Contact the voter to allow for correction:
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Correct by mail if time allows:
Correct in the clerk’s office:
Correct at the polling place:
Do not process or reject uncorrected certificate envelopes
until 8:00 p.m. on Election Day.
◦ Original witness MUST always be present to correct
any incomplete or no certificate errors!
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Registered
Write- In
Candidates
Inspectors will count all
votes for registered
write-in candidates.
Election Night – Call In Sheets
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Current write-in candidates are listed on
NEW call in sheets.
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Even if there are “0” votes for a
registered write-in we need to know this
when you call in.
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There may even be more write-ins
before Election Day-be prepared.
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A registered write-in is NOT considered
a scatterings!
Please post the
revised Notice on
Election Day!
Voter Registrations – GAB 131
• All electors must provide drivers
license or WI DOT issued ID
(REQUIRED if current and Valid!)
• Previous address – Remember
this is still REQUIRED! There
should be some part of their
former address here!
Voter Registration – Cont.
• Electors MUST provide proof of residency to REGISTER to vote.
• May use driver’s license or WI DOT issued ID if it has current address!
• Acceptable proof of residency documents must include voters:
• Name and Current Address
• Poll worker MUST record ALL information for proof of residency
TYPE: Examples:
Utility Bill, Tax Bill, Bank Statement, etc.
ISSUING ENTITY: Examples:
Xcel, Rusk County, Wells Fargo, etc.
PROOF OF RESIDENCY #
• If full document # contains 7 or more digits –
• ONLY use last 4 numbers
• If full document # contains 6 or less digits –
• ONLY use last 2 numbers
**New electors that DO NOT provide proof of residency are not registered and
are NOT able to vote.
* Election officials must sign voter registration application.
* Date completed is when proof of residency was provided.
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Election official must record on very bottom of registration:
* Ward number if more then one ward in municipality.
* School District number or name
* County Supervisor District number if more than one in
municipality.
* (City of Ladysmith) Alder number
* All county wide categories do not need to be completed as they are all
the same.
** Municipal Clerks should always review all
voter registrations especially from Election
Day to make sure they are fully complete
when submitted with election materials!
First page needs to be
completely filled out!
Unit #
Memory Device #
(This is the cartridge #)
Tamper-Evident Seal # (This is the
seal that is on the machine that
holds in the cartridge)
Another New Ballot Bag Certification
This is
located in the
upper right
hand side of
the plastic
ballot bag.
Next to the
certification!
GAB - 190
Registrants: This is usually
the # that is pre- printed on
the front of the poll book;
Unless other voter
registrations have been
added to the poll book less
then 20 days prior to
election!
Late Registrants: This is the
number of people that have
registered after the close of
registrations (During the 20
days before the election!!!)
Election Day Registrations
GAB 191
Election Specific
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County – Municipality
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(County will provide dollar
amount UNLESS it’s for your
own municipality races then
you must provide this dollar
amount and county will add
cost to your total)
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Municipality: You must
provide this dollar amount!
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Deadline: 60 days after
election – Jan. 3rd!
GAB 192
Annual Cost
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Keep track of costs throughout
year.
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Any cost that can be used for all
elections and not just specific.
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Follow category examples on
sheet.
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Example: You get a roll of paper
for machine before this election
cost is used under GAB 192
annual NOT GAB 191 specific.
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Deadline:
Jan. 31, 2015
Town Caucus
• Between Dec 1st and Jan 1st
• Town decides the date of the caucus
• Caucus must be held: No sooner than the 1st Tues in January or
later than the last Tues. in January.
• (Between: Jan. 6th and Jan. 27th)
• Public Notice: In newspaper at least 5 days before caucus
• Who Presides: Town chairman/president along with clerk
• As long as chairman/president is NOT a candidate
• Nomination:
• Each office held separately.
• Nomination from the floor must receive a second
Town Caucus Cont.
• Notification to Candidates of Nomination:
• Clerk is responsible for notifying candidates (IN WRITING) of their
nomination.
• Candidates present at caucus:
• Provide prepared notification to candidate
• Prepare a receipt that can be dated and signed by candidate,
they received written notice.
• If candidate is not present: Deliver notice in person or by mail
(should be sent certified mail-to provide the clerk with a
receipt).
Candidates:
Within 5 days after receiving written notice of nomination
Completes and files:
Campaign Registration Statement (GAB-1)
Declaration of Candidacy (GAB-162)
Refer to handout provided for other questions.
Additional Need to knows!
Voting Machines:
Due to ballot size ballot may not all print on out on paper trail
after elector casts votes:
ALWAYS have voter hit continue NOT return to ballot!
Total Report:
Candidates for Governor:
Mary Burke (Democratic) Robert Burke (Libertarian)
Machine will only print last name but will print party affiliation.
Command Central Website: http://ccelection.com
QUESTIONS?
THANK YOU!!!!!