Transcript Document

Presentation
of the
The ARC System
Construction Cost Control
“Click” mouse to advance presentation
Version 2.2
January 2003
 FocusPlus SA January 2003
What is the ARC System?
• Site construction cost control & management software
• Designed for the telecommunications industry
• Based on a comprehensive “shopping list” of
construction items (Master Schedule of Works with
agreed rates)
• User–friendly means of managing the Schedule of
Agreed Construction Rates
• Uses well-defined model sites to set accurate site
construction budgets & produce cost control
documents
• Used by Designers & Contractors to produce site cost
control documentation from Estimate (financial
planning) to Final Account
 FocusPlus SA January 2003
What are the Benefits?
•
Visibility of ‘REAL’ construction costs and excessive
costs for sites, early in the rollout process
•
•
Consistent and clear cost information from Contractors
•
•
•
Contractors judged on time and quality not on COST
Simple method of producing / processing cost
documentation & contractor payments
Client can use the costs to determine future budgets
Ensures appropriate ‘paper trail’ for Quality Assurance
 FocusPlus SA January 2003
How does the ARC work?
In brief, the ARC System involves two phases of
work and different versions:
CLIENT VERSION
•
•
Utilised for the set up of the software in accordance with the
Customer requirements including a Master Schedule of Works &
Model Sites - Phase 1
Following set-up the software can be utilised by the Client to import /
create / manage cost control documentation – Phase 2
PARTNER VERSIONS
•
Utilised by Design Consultants and Contractors to create construction
cost control documentation based on an agreed set of rates and
model sites – Phase 2
 FocusPlus SA January 2003
Phase 1 - Initialisation / Set-up
With the assistance of FocusPlus SA, the ARC
System is customised to the Client requirements
Modifying the Master
Schedule of Works to
suit the Client’s &
project needs
Setting Client
and project
parameters
Entering project
Designers and
Contractor details
Importing & analysing
Contractor post tender
rates based on the
schedule of line items
Setting & fixing the
final rates for each
Contractor
Defining & importing
model sites that are
appropriate to the
project
Generating Designer & Contractor partner versions for
creation of cost control documents based on fixed rates
 FocusPlus SA January 2003
Phase 1-Master Schedule of Works
The FocusPlus Master Schedule of Works is
Structured as follows:
•
Schedule divided into SECTIONS
•
Sections divided into CATEGORIES
•
Categories contain SUB CATEGORIES or line
items of construction activity
Note: Alternatively a Client may utilise their own schedule of works, however,
modifications to the schedule may be necessary to ensure compatability with the
ARC software.
 FocusPlus SA January 2003
Phase 1-Master Schedule of Works
The FocusPlus SA schedule can be modified or a
Client schedule can be imported into the ARC
Support statements
provide descriptions of
the line items to assist
in pricing & schedule
management
Sections, Categories
& construction line
items can be easily
located by the tree
structure
 FocusPlus SA January 2003
Line Items can
be added to or
deleted from
the schedule
Phase 1-Rate Agreement
The
Thefinalised
ARC is utilised
project to
Schedule
analyseof
Contractor
Works is rates
Priced
for different
by thescenarios
Contractors
(e.g.
& the
National
rate for
vs each
Regional).
line
item
The is
ARC
imported
will produce
into theaARC
spreadsheet
system. which
compares the rates submitted by the Contractors.
The ARC can compare
the rates of any number
of different Contractors
Rates are negotiated
and agreed with the
Contractors, then fixed
by the ARC
The ARC provides a visual
comparison based on
percentage variation from
the mean value. The
percentage variation can be
modified to suit.
 FocusPlus SA January 2003
Phase 1-Project Model Sites
Model sites are defined with the Client that represent the
typical sites to be constructed on the project. Model site
schedules are imported into the ARC system.
The function of model sites is as follows:
•
Utilised by the Client to establish construction
budgets based on negotiated rates
•
Selection of an appropriate model site schedule as
the basis for the cost control document creation
•
As a cost cross comparison budget vs live site
construction costs
 FocusPlus SA January 2003
Phase 1-Typical Model Sites
Model sites are defined that suit the project and territory.
Typical models sites currently available are indicated below:
Model Site Ref.
Model Site Description
GLS – 24
Greenfield – Lattice 24 M – Shelter
GLS – 42
Greenfield – Lattice 42 M – Shelter
GGS – 60
Greenfield – Guyed Mast 60 M – Shelter
GMS – 25
Greenfield – Monopole 25 M – Shelter
GME – 25
Greenfield – Monopole 25 M – External Cabs
RFPE
Rooftop – Flat – Poles – External Cabs
RFPS
Rooftop – Flat – Poles – Shelter
RFPA
Rooftop – Flat – Poles – Attic Internal Room
RFPB
Rooftop – Flat – Poles – Basement Internal Room
RPPE
Rooftop – Pitched – Poles – External Cabs
RPPA
Rooftop – Pitched – Poles – Attic Internal Room
RPPB
Rooftop – Pitched – Poles – Basement Internal Room
 FocusPlus SA January 2003
Phase 1-Partner Version Creation
The CLIENT VERSION is utilised to generate PARTNER
VERSIONS of the software for distribution as follows:
The ARC Design Consultant Partner Version incorporates
fixed rate types for the range of Contractors and/or Regions for
which they will work
The ARC Contractors Partner Version incorporates fixed
rates for one of the following rate types:
•
•
•
National rate basis for all project Contractors
Regional rate basis for each Contractor within a region
Specific Contractor rate basis (Set of fixed rates for each Contractor)
 FocusPlus SA January 2003
Entry Screens for Different Versions
Administrator
access only
 FocusPlus SA January 2003
Phase 2-Cost Control Documents
The ARC System manipulates the Master Schedule of
Works to efficiently create various cost documents for each
Site, as indicated below:
Build Cost
Estimate
Bill of
Quantities
The above documents are typically prepared by a Design Consultant
Fixed Price
Quotation
Certificate of
Payment
Variation
Orders
Final
Account
The above documents are typically prepared by a Contractor
Note: The application can be utilised to produce all or a selection of
the above documents for each site type.
 FocusPlus SA January 2003
Phase 2-Cost Control Documents
Cost Control Document output is dependant on the ARC
Version utilised, as indicated below:
Client
Version
Designer
Version
Bill of Quantities
Yes
Yes
Yes
Yes
Contractors Fixed Price Quotation
Yes
Yes
Contractors Certificate for Payment
Yes
Yes
Contractors Variation Order
Yes
Yes
Contractors Final Account
Yes
Yes
Cost Control Document Type
Build Cost Estimate
 FocusPlus SA January 2003
Contractor
Version
Phase 2-Cost Control Documents
Each document type is issued during the following phases:
Cost Control Document Type
When Issued
Build Cost Estimate
Concept Design Phase
Bill of Quantities (without costs)
Detailed Design Phase
Contractors Fixed Price
Quotation
Pre Construction Phase
Contractors Certificate for
Payment
Contractors Variation Order
Contractors Final Account
 FocusPlus SA January 2003
During and Post Construction
Phase
During Construction Phase
Post Construction Phase
Phase 2-Cost Document Creation
Accessing site cost information or entering new site details:
Enter the site reference
and candidate
List of sites in
the database
Enter the site details e.g
Site ID, site name, address
site type etc.
Create a
document
The above screens are used to access site details and documents
already in the database and for entering new site details
 FocusPlus SA January 2003
Phase 2-Cost Document Creation
Select the document type and other parameters:
Site details
Import quantities from a
document previously created
by another ARC user
Saved Documents
Choose a document type:
Build Cost Estimate
Bill of Quantities
Contractors Fixed Price Quotation
Contractors Certificate for Payment
Contractors Variation Order
Contractors Final Account
Document
version
control
Creation of document based on:
View the
contents of a
document
A Model Site
Previously created document (same type)
Document version from another Site
Manually from the Master Schedule
Imported document prepared by another user
Print a report
Choose the rate basis:
National
Regional
Contractor
(OR Zero rate)
 FocusPlus SA January 2003
Create a document
Export a created
document
Phase 2-Cost Document Creation
Creating a cost control document (e.g. Build Cost Estimate)
Select the name of the
user pereparing the
document
Site details
Itemsof work which are
Not Included in the
Master Schedule of Works
can be entered manually
Delete line items
as necessary
Unit rates
CANNOT be
altered by
the end user
Add new line items
From the Master
Schedule of
Works library
Group statement
 FocusPlus SA January 2003
Documents based on
model sites are
substantially complete
with only minor
modifications necessary
Alter quantities as
necessary
Phase 2-Cost Document Creation
Creating a Contractor’s Certificate for Payment
Purchase
order value
Select the name of the
user pereparing the
document
Site details
Contractors name
must be selected
Manually enter
the gross
amount figure
Save modifications prior
leaving the screen
Total of variation
orders issued to
date entered
automatically
The report can be
previewed and printed
from this screen
Enter retention
precentage if applicable
 FocusPlus SA January 2003
Net amount due in
the current
certificate
Less amount
paid out in the
previous
payment
certificate
entered
automatically
Phase 2-Cost Document Creation
Creating a Contractor’s Final Account
Select the name of the
user pereparing the
document
Site details
Contractors name
must be selected
Save modifocations
prior to leaving the
screen
Contractors final account
is based on the fixed price
quotation plus any
variation orders issued
during the construction
phase
Total of
variation
orders
 FocusPlus SA January 2003
Total final
account
The report can be
previewed and
printed from this
screen
Phase 2-Cost Document Creation
Creating a Contractor’s Variation Order
Enter manually items
of work which are
Not Included in the
Master Schedule of
Works
Select Sub Categories
from the Master
Schedule of Works to be
included in the Variation
Order
 FocusPlus SA January 2003
Entering a negative
quantity will change
the item to a negative
amount and turn the
line RED
The ARC System
by
FocusPlus SA
 FocusPlus SA January 2003
Contacting FocusPlus SA
FocusPlus SA
6e étage
Immeuble BCB – Route de Renens 1
Case postale 184
CH-1030 Bussigny-près-Lausanne
SWITZERLAND
Telephone:
+41 21 706 6000
Facsimile:
+41 21 706 6009
E-mail:
[email protected]
WWW:
www.focusplus.ch
 FocusPlus SA January 2003