Transcript Slide 1
Officers Institute VICE PRESIDENTS Regional Conference Cycle 2009 Delta Sigma Theta Sorority, Inc. Agenda Welcome Introductions Meditation Objectives Leadership in Delta Duties of the Vice President Review of Parliamentary Procedure Exercises Leadership Development Plan Closing Evaluation 2 Objectives To increase awareness of the Delta Leadership Competencies needed to be a successful leader in the Sorority To increase knowledge of the roles and responsibilities of the office To assess leadership strengths and identify areas of growth To create a development plan that will increase leadership capabilities and effectiveness 3 Definition of Leadership Leadership in Delta Sigma Theta is the responsibility to inspire and empower a team of sorors whose objective is to design and implement visionary goals and objectives. It is the extraordinary ability to mobilize and motivate that team of sorors so that, individually and collectively, measurable outcomes are achieved. 4 Principles of Servant Leadership Our National President, Soror Cynthia M. A. Butler-McIntyre has adopted the concepts of Servant Leadership, ‘leadership with a servant’s heart’, and she encourages us to consider and emulate its characteristics and principles. 5 The Delta Leadership Competencies The Delta Leadership competencies describe what it takes to successfully play a leadership role in Delta and can help you better understand what skills, abilities, and behaviors are most appropriate for Delta leaders. 6 Delta Leadership Competencies Visioning Strategic Agility Ethics and Values Leading Others Communication Interpersonal Savvy 7 Delta Leadership Competencies Business and Financial Acumen Planning and Organizing Problem Solving and Decision Making Political and Organizational Savvy Personal and Professional Development 8 Leadership Self Assessment What is your assessment of your leadership characteristics and skills? Please complete the Leadership Self-Assessment. 9 Leadership Self Assessment No soror is strong in all eleven areas. The goal is to understand in what areas you need to be strong and then, develop your skills and abilities in those areas. 10 National Structure 11 Regional Structure 12 Chapter Structure Chapter President Chapter Executive Board Committees Scholarship Finance Membership Program Planning Heritage/ Archives Nominating Social Action Members 13 Delta’s Governing Documents Corporate Charter Constitution and Bylaws Robert’s Rules of Order Newly Revised (10th Edition) Chapter Management Handbook (2007) Ritual (1996) Code of Conduct Protocol and Traditions Chapter Rules of Order Chapter Policies and Procedures Heritage and Archives Manual Conduct of Ritualistic and Ceremonies Protocol for Delta Sigma Theta Sorority, Inc. 14 Delta’s Administrative Resources and Tools Administrative Procedures for Membership Intake Pyramid Study Guide Advisor’s Handbook Chapter Mailings/Updates Financial Information Booklet Membership Intake Program Chapter Compliance Checklist 15 Chapter Role Definitions What do you think the roles and responsibilities are of your office? 16 The Chapter Vice President 17 Duties of the Vice President Perform all the duties of the office of Chapter President in the absence, incapacitation, or at the request of the Chapter President; Serve as Chairperson of the Membership Services Committee; • • • Assist with the development and implementation of reclamation and retention activities, Integrating former collegiates into the chapter, Serve as a formal bridge in the membership intake process, MAY serve as the leader of the Minerva Circle; MAY serve as the chair of the Program Planning Committee. 18 Duties of the Vice President Membership Services-Reclamation & Retention Programs • • • To support, educate and develop the chapter membership To encourage interaction and bonding among members To encourage the return of sorors in the community 19 Duties of the Vice President Program Planning Process • • • • • • • • Assess community Assess community needs Assess community resources Assess the chapter Assess feasibility of planning joint programs Develop a framework for planning activities Create evaluation mechanisms Develop recommendations 20 Managers vs. Leaders Managers Leaders Consider dangers Wield authority Seek uniformity Administer programs Formulate policy Instruct Manage by goals Control Duplicate React Sense opportunities Apply influence Pursue unity Develop people Set examples Inspire Manage by interaction Empower Originate Proactive 21 21 Duties of the Presiding Officer A President’s (or the Vice President’s in her absence) most important duty is to preside over meetings. The following are the duties generally understood to be presidential, whether or not enumerated in the chapter’s policies and procedures: • To open the meetings at the time they are supposed to open by taking the chair and calling the members to order; • To ascertain then and throughout the meeting that a quorum is present; • To announce the business before the chapter in the correct order; • To state and put to vote all motions in order, unless, in her opinion, the wording is not clear enough to permit a statement of the motion; 22 Duties of the Presiding Officer • To initiate general consent when appropriate; • To assign the floor to members by announcing their names (recognizing them); • To enforce all rules, maintain order and decorum; • To respond to parliamentary inquiries, points of order, and any other motions that require action by the chair; • To maintain impartiality; • To try to alternate between pro and con when conducting debate on a motion; • To declare the chapter meeting recessed or adjourned; • To have at hand the Delta Sigma Theta Constitution and Bylaws, the chapter’s rules of order and chapter’s policies and procedures; • In general to represent the chapter, declaring its will and obeying its command in all matters. 23 Running an Effective Meeting Be On Time and Start On Time Be Organized Be Prepared Be a Teacher Be in Control of the Floor Be Impartial Be Composed Be Precise Be Focused Be Temperate 24 Agenda Call to Order Opening ceremony Adoption of Agenda Reading and approval of the minutes Introduction of National Officers or Representatives Communications • • • • • National Officers Regional Officers Chairs of National Committees/Commissions National Headquarters Other 25 Agenda (continued) Chapter Reports Executive Board Officers Standing Committees Special Committees Individual Assignments Unfinished Business Major program emphasis New Business Announcements Adjournment Ritualistic Closing 26 What Is Parliamentary Procedure? A set of rules for maintaining order in an organization that: • Provides an approved and uniform method of conducting meetings in a fair, orderly and expeditious manner. • Allows everyone to be heard and to make decisions without confusion. 27 What Are Robert’s Rules Of Order? The foremost authority on parliamentary procedures Used to ensure that meetings are fair and efficient Provides common rules and procedures for deliberation and debate in order to place the whole membership on the same footing and speaking the same language 28 Why Should I Know Parliamentary Procedure? Time tested method used by Delta Sigma Theta to conduct business Empowers you as a member of your chapter Prepares you to be more effective when participating in your business meetings 29 Key Players In Parliamentary Procedure President Secretary Parliamentarian Members 30 The Parliamentarian’s Relationship to the Chapter President President should appoint the Parliamentarian; President should confer with the Parliamentarian before the meeting opens in order to anticipate any problems; After the Parliamentarian has expressed an opinion on a point, the President has the duty to make the final ruling and has the right to follow or disregard the Parliamentarian’s advice. 31 Ten Basic Rules Of Parliamentary Procedure The Rights of the Sorority Supersede the Rights of the Individual Soror. All Members are Equal and Their Rights are Equal. A Quorum must be Present to do Business. The Majority Rules. Silence is consent. Two-thirds vote rules. 32 Ten Basic Rules Of Parliamentary Procedure One question at a time and one speaker at a time. Debatable motions must receive full debate. Once a question is decided, it is not in order to bring up the same motion or one essentially like it at the same meeting. Personal remarks in debates are always out of order. 33 Basic Parliamentary Procedures Seek recognition by raising your hand. Wait to be recognized by the chair. State your motion. Chair restates your motion. Chair opens the floor for debate. Chair puts the question to a vote. Chair announces the vote. 34 Parliamentary Procedure to Expedite Business President should assist sorors in phrasing/framing motions; President should restate the motion on the floor when discussion is wandering; President should state that the Treasurer’s report will be filed for audit because it is not adopted; only the Annual Auditor’s Report is voted on; Committee Reports are not adopted; only their recommendations for action should be acted upon; Use general consent whenever possible. 35 Basic Types Of Motions Main Motions Subsidiary Motions • • The motion to Amend is the most frequently used and most important of the subsidiary motions. The motion to Amend also can cause the most confusion in a group. To Amend a motion means to change the wording of a motion to make it clearer, more complete, or more acceptable before voting upon the motion. Incidental Motions Privileged Motions Restorative Motions 36 EXERCISES 37 My Leadership Development Plan Identify areas of strength Identify areas of development of leadership skills Create a plan of action to improve your leadership skills 38 Closing Thank you for attending our workshop. Please complete all evaluation forms and return to the facilitator 39 The Leadership Academy 2008-2010 Elsie Cooke-Holmes, Co-Chair Pamela E. Smith, Co-Chair Crystal T. Barker Schean G. Belton, Esq. Stephanie M. Cooper Deloris Johnson Drakes Lisa Farmer-Cole Soraya Williams Farver Charlotte M. Freeman, Ph.D. Renee LaVerne Harper Beverly Harris Schembri Sandra F. Mack, Ed.D. Juanita B. Massenburg Gwendolyn Mosley Mandy Mullens-Williams Mabel Lake Murray, Ed.D. Mildred Porter-Duncan Norma Sermon Boyd, Ed.D. Jennifer R. Smith Glenell S. Smoot Hellenna L. Terrell, Ed.D. Barbara Woods, Ph.D. Stephanie Flowers, Staff Liaison 40