Transcript Objective 1: Explain how to plan a meeting and develop the

Unit E3-2
Planning and Organizing an
FFA Meeting
Bell Work!
Explain how to plan a meeting and
develop the order of business.
What is each officers role during a
local chapter meeting?
Next Generation Science/Common Core Standards Addressed!
 WHST.9-12.7 Conduct short as well as more sustained research projects to
answer a question (including a self-generated question) or solve a problem;
narrow or broaden the inquiry when appropriate; synthesize multiple sources on
the subject, demonstrating understanding of the subject under investigation. (HSPS1-3)
Anticipated Problem
How is a meeting planned and the
order of business designed?
A meeting is a group of people who
are gathered for a shared purpose.
 The key to a good chapter meeting is
planning.
 Planned meetings have value to all
members.
 Regular chapter meetings are essential and
maintain interest. One meeting per month during
the school year is recommended.
The main reasons meetings
are held are to:
Provide an educational
program, including guest
speakers.
Carry out the affairs of an
organization.
Recognize members for
outstanding work.
The main reasons meetings
are held are to:
Announce future events.
Organize members into work
groups, address the chapter
POA
Give members a place to
develop leadership skills.
Steps to planning a meeting
include:
Determine the overall purpose of
the meeting.
Identify business to be acted on.
Organize an educational program.
Set a date and time for the
meeting.
Steps to planning a meeting
include:
Select a convenient location. (vary
the location for recreation value)
Assign responsibilities to different
members. (not just the officers)
Develop an order of business.
An order of business is the plan that
lists the events or items in a meeting.
Events are listed in sequence in
which they occur.
Order of business is sometimes
called agenda or program.
Order of Business
Common items to include and their sequence are:
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Call to order / opening ceremony.
Minutes.
Officer reports.
Report on POA.
Special features.
Old business.
Committee reports.
New business.
Awarding of degrees or officer installations.
Closing ceremony / adjournment.
Entertainment, recreation, refreshments.
Objective 2
Describe how to set up the
meeting room.
Anticipated Problem
What is the proper
arrangement for the meeting
room?
FFA members find that they have
better meetings if the room is
properly arranged.
A properly arranged meeting room
serves the following purposes:
Adds dignity to the function.
Instills pride in the members
Sets the stage for conducting
chapter business
The Sentinel is responsible for
arranging the room prior to the
meeting.
Each officer has a symbol
for his station.
They are as follows:
 President - rising sun
 Vice-President - plow
 Secretary - ear of corn
 Treasurer - bust of Washington
 Reporter - Flag
 Sentinel - shield of friendship
 Advisor - owl
Each officer is stationed at a certain
location in the meeting room.
Officer positions are:
 President - front middle
 Vice-President - rear middle
 Secretary - right front
 Reporter - left front
 Advisor - right rear
 Treasurer - left rear
 Sentinel - at the door
FFA Meeting Room
Arrangement!
Objective 3: Explain basic
parliamentary procedure used in
an FFA meeting.
Parliamentary Procedure
 The key to being involved in FFA
meetings is to understand
parliamentary procedure.
 Parliamentary procedure is a certain
set of “rules” known as parliamentary
law or Robert’s Rules of Order used to
maintain order in a meeting.
The main purposes of
parliamentary law is to:
Focus on one item at a time.
Extend courtesy to everyone.
Observe rule of the majority.
Ensure the rights of the minority.
The Gavel
 The gavel is the instrument used for
maintaining order during a meeting.
 The gavel is tapped a different
number of times to signify:
Single tap - call to be seated
 Two taps - calls meeting to order
 Three taps - calls members to stand
during ceremonies.
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The four common voting methods
included in FFA meetings are:
Voice vote - saying “aye” or “no”
Rising vote - standing or show of
hands
Secret ballot - written ballot
Roll call - secretary polls members
Main Motion
The main motion is used to obtain
group approval for a new project
or some other course of action.
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“I move that” are the three words
used to begin a main motion.
All main motions need a second
before they can be voted upon.
There are four motion classifications
in parliamentary procedure:
 Privileged - motions not related to the
main motion.
 Incidental - used to provide proper
and fair treatment to all members.
 Subsidiary - motions related to the
main motion.
 Unclassified - motions that bring
questions back before the assembly.
Amendments are used to
change or improve a motion.
 Three ways to amend a motion
include:
by addition.
 by substitution.
 by striking out.
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 After an amendment has been offered,
it requires a second.
There are several motions that can be
used to delay action on the motion
under consideration:
 To postpone definitely - postpone to a
definite time.
 To lay on the table - tables a motion
and must be taken from the table to
be acted on.
 To refer to a committee - refers to a
committee for further study. ( may be
a standing or specially appointed
committee)
The motion point of order is used
when a member believes a
parliamentary error has been
made.
The motion to adjourn is used
when it is time to close a
meeting.
Additional parliamentary procecure training by you
advisor may be provided at this time.