Transcript OMEGA PSI PHI FRATERNITY, INC.

NATIONAL ASSOCIATION OF
POSTMASTERS
PARLIAMENTARY
PROCEDURES
PARLIAMENTARY WORKSHOP
National Association of Postmasters
8 Herbert Street
Alexandria VA 22305
703-683-9027
BASIC PRINCIPLES
• SOMEONE MUST MAINTAIN ORDER
• MEMBERS HAVE A RIGHT TO BRING UP
IDEAS
• MEMBERS SHOULD DECIDE WHAT
COURSE OF ACTION TO TAKE
• MAJORITY RULES
• PROTECT THE RIGHTS OF THE
MINORITY
BASIC PRINCIPLES CONT.
• TAKES CARE OF BUSINESS IN AN
EFFICIENT MANNER
• EVERYONE HAS A RIGHT TO SPEAK
AND VOTE
• TAKES UP BUSINESS ONE ITEM AT A
TIME
• PROMOTES COURTESY, JUSTICE AND
IMPARTIALITY
PROMOTING COURTESY
• MEMBERS ARE RECOGNIZED BY THE
PRESIDING OFFICERS
• REFER TO OTHER MEMBERS &
OFFICERS IN THE THIRD PERSON
• OFFICERS ARE REFERRED BY TITLE
• ALL REMARKS ARE MADE THROUGH
THE CHAIR
• ONLY MAJOR INFRACTIONS ARE
CORRECTED
CONDUCTING A MEETING
WITHOUT ROBERT’S RULES?
• NO ORDER
• NO RULES
• NO BUSINESS
WHO USES ROBERT’S RULES
OF ORDER?
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U.S. CONGRESS
STATE LEGISLATURES
SCHOOL BOARDS
BOARD OF DIRECTORS
FRATERNAL ORGANIZATIONS
UNIONS
PROFESSIONAL ORGANIZATIONS
CHANGE!
• WE MUST CHANGE THE WAY WE DO
BUSINESS!
• CHANGE MUST BE FROM THE TOP
DOWN!
• WE ARE ALL CUSTOMERS!
STANDING RULES OF THE
CONVENTION/CHAPTER
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CONDUCT
DEBATE
RULES OF ORDER
2/3 VOTE TO APPROVE
ORDER OF BUSINESS
• THE AGENDA – ITEMS THAT WILL BE
ADDRESSED IN THE MEETING
• THE ORDER OF BUSINESS MUST BE
ADOPTED BY THE ASSEMBLY
• DIFFERENT ORGANIZATIONS MAY
ESTABLISH ITS OWN STANDARD
ORDER OF BUSINESS PURSUANT TO
ITS BY LAWS
AGENDA
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CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
READING & APPROVAL OF MINUTES
OFFICERS’ REPORTS
COMMITTEE REPORTS
SPECIAL ORDERS
UNFINISHED BUSINESS
NEW BUSINESS
ADJOURNMENT
THE CHAIR
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RECOGNIZES SPEAKERS
RENDERS DECISIONS
KEEPS ORDER
APPOINTS COMMITTEE CHAIRS
THE POWER OF ONE!
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CALL FOR DIVISION
POINT OF ORDER
ORDER OF THE DAY
SPEAK
PERSONAL PRIVILEGE
CALL FOR ADJOURNMENT
REPORT OF OFFICERS
• PRESIDENT/VICE PRESIDENT - A
REPORT IS NOT REQUIRED AT EACH
MEETING
• USUALLY FOR INFORMATIONAL
PURPOSES ONLY
• RECOMMENDATIONS IN THE REPORT
SHOULD BE MADE FROM THE FLOOR
THE TREASURER’S REPORT
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BEGINNING BALANCE
TOTAL RECEIPTS
TOTAL DISBURSEMENTS
ENDING BALANCE
ALWAYS FILED WITH THE SECRETARY
NEVER APPROVED OR ADOPTED BY
THE ASSEMBLY
COMMITTEE REPORT
• SUBMITTED IN WRITING
• SUBMITTED ORALLY ONLY IF IT IS BRIEF
• RECOMMENDATIONS MUST BE
CONSIDERED AT THE END OF THE REPORT
• EACH RECOMMENDATION MUST BE
CONSIDERED AS A SEPARATE MOTION
• COMMITTEE OF MORE THAN ONE DOES
NOT REQUIRE A SECOND
OTHER ITEMS
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PARLIAMENTARIAN
TELLERS’ REPORT
THE FIRST THREE CONVENTION REPORTS:
– CREDENTIALS
– STANDING RULES
– THE PROGRAM (AGENDA)
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DILATORY PRACTICES
UNANIMOUS CONSENT
AUDIT REPORT
MAKING A MOTION
• TO MAKE A MOTION, THE MAKER
SHOULD SAY: “I MOVE THAT…” OR
• “I MOVE TO…”
• NEVER SAY “I MAKE A MOTION TO…”
• ONCE A MOTION IS MADE AND
SECONDED….THE CHAIR RESTATES
THE MOTION AND PLACES IT BEFORE
THE BODY FOR CONSIDERATION
MAKING A MOTION CONT.
ONCE A MOTION IS RESTATED BY THE
CHAIR, THE MOTION BELONGS TO THE
ASSEMBLY
“SO MOVE” IS NOT A MOTION!
AMENDING A MOTION
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MODIFYING A PENDING MOTION
AMENDMENT MUST BE GERMANE
REQUIRES A SECOND
IS DEBATABLE
MAJORITY TO ADOPT
CAN BE RECONSIDERED
TO INSERT OR TO ADD WORDS
TO STRIKEOUT WORDS
SPECIFIC TYPES OF MOTIONS
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NOMINATIONS
LAY ON THE TABLE
APPEAL THE DECISION OF THE CHAIR
DIVISION OF THE HOUSE
QUESTION OF PRIVILEGE
PREVIOUS QUESTION/CLOSE DEBATE
RANKING MOTIONS
PRIVILEGED MOTIONS
• FIX THE TIME TO WHICH TO ADJOURN
• ADJOURN
• RECESS
• RAISE A QUESTION OF PRIVILEGE
• CALL FOR THE ORDERS OF THE DAY
RANKING MOTIONS CONT.
SUBSIDIARY MOTIONS
• LAY ON THE TABLE
• PREVIOUS QUESTION (CLOSE DEBATE)
• LIMIT OR EXTEND LIMITS OF DEBATE
• POSTPONE TO A CERTAIN TIME
• COMMIT OR REFER
• AMEND
• POSTPONE INDEFINITELY
• MAIN MOTION
INCIDENTAL MOTIONS
• POINT OF ORDER – BREACH OF THE RULES
• PARLIAMENTARY INQUIRY – REQUEST
THE CHAIR’S OPINION ON PARLIAMENTARY
PROCEDURE
POINT OF INFORMATION – AN INQUIRY AS TO THE
FACTS AFFECTING THE BUSINESS
DIVISION OF THE ASSEMBLY – REQUIRE A STANDING
VOTE BUT NOT A COUNTED VOTE WHICH ONLY THE
CHAIR OR THE ASSEMBLY CAN DO
UNANIMOUS CONSENT
• IS AN EFFECTIVE WAY TO TAKE CARE
OF NONCONTROVERSIAL ISSUES OR
MOTIONS FOR WHICH IT LOOKS LIKE
THERE WILL BE NO OBJECTION.
• EXAMPLE: “WITHOUT OBJECTION,
THE MINUTES ARE ADOPTED.”
• IF A MEMBER CALLS OUT “I OBJECT,”
THEN THE PRESIDENT PUTS THE
MOTION TO A FORMAL VOTE.
RECONSIDER THE VOTE
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NEED A SECOND
VOTED ON THE WINNING SIDE
DEBATE
MAJORITY VOTE TO ADOPT
MUST BE MADE ON THE SAME DAY OR
THE NEXT SUCCEEDING DAY WITHIN
THE SESSION
AMEND SOMETHING
PREVIOUSLY ADOPTED
• NO TIME LIMIT
• PREVIOUS NOTICE/MAJORITY VOTE
TO ADOPT
• WITHOUT PREVIOUS NOTICE/TWOTHIRD VOTE OR MAJORITY OF THE
ENTIRE MEMBERSHIP
• (WHICHEVER OF THESE IS THE
SMALLER NUMBER AT THE TIME)