Because Robert Said So! Parliamentary Procedure Explained Paul Clarke Nonprofit Resource Center 23 @ 4 Series - July 23, 2009
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Transcript Because Robert Said So! Parliamentary Procedure Explained Paul Clarke Nonprofit Resource Center 23 @ 4 Series - July 23, 2009
Because Robert Said So!
Parliamentary Procedure
Explained
Paul Clarke Nonprofit Resource Center
23 @ 4 Series - July 23, 2009
Parliamentary Procedure
Traces back to 5th Century England
1801 Thomas Jefferson compiled
manual
Widespread use in USA in 1876 when
Robert’s Rules of Order published
To date 10 Editions published
Rules Governing an Org
1. State & Federal Law
2. Articles of Incorporation
3. Governing Docs of Parent Org
4. By-Laws & Local Constitution
5. Standing Rules
6. Rules of Order
7. Precedent & Custom
Parliamentary procedure
has been described as a “means
of reaching decisions on when
and how power shall be used”
www.associationtimes.com/articles2002/parlpro1102.html
Purposes
Justice and courtesy for all.
One thing at a time.
The rule of the majority.
The rights of the minority.
http://srpln.msstate.edu/seal/03curriculum/organizing/pp/lesson.htm
Basic Principles
Equal
Personal
rights,
remarks
privileges
always
& Out
obligations
of Order
Quorum
Majority must
decides
be apresent
question
to except
act
when to
member’s
basic
rights involved
Right
full & free
discussion
One
Two-thirds
vote
required
for motion
question
& one
speaker
at a time
that
deprives
a
member
of
rights
Member right to know immediate
pending
Silence gives
consent
question
Must
Chairbe
should
alwaysby
remain
recognized
chair impartial
to speak
Typical Order of Business
Call
Special
to order
orders
Roll
Unfinished
Call / Determination
business
of Quorum
Adoption
New business
of agenda
Approval
Program of minutes
Reports
Announcements
Officers
Adjournment
Standing committees
Special committees
Presiding Officer’s Role
To
Determine
remain impartial
if motion in order
Tie
Keep
vote
discussion
only
on motion
Determine
Maintain order
quorum
Introduce
Put motions
business
to votein&order
announce
results
Recognize
speakers
Determine
Employ unanimous
if motion consent
in order (when
appropriate)
How to Handle a Motion
Be recognized by chair
Make motion (must be seconded)
Here any member may modify
wording. Maker must accept or
reject
If in order, chair states motion &
opens debate
Types of Motions
Main
Subsidiary
Privileged
Incidental
Secondary
Motions that bring a
question again before the
meeting
Debate
Motion maker goes first
Debate closed when:
Discussion ends, or
Two-thirds vote closes debate
Chair restates motion
Chair calls for vote
Chair announces result
Rules of Debate
Discussion
relevant
question
Personal
attacks
nottopermitted
May not speak 2nd time until everyone
Presiding officer must relinquish
wishes to speak has
chair to debate
Cannot speak more than 2 times, and
When
alternate for/against
more possible
than 10 minutes
Members
maynot
notpermitted
disrupt assembly
Cross debate
Cannot
against
own
motion with
Rules
of speak
debate
can be
changed
(can vote against)
two-thirds
vote
Web Resources
http://www.rulesonline.com/
http://www.robertsrules.org/
http://www.parlipro.org/
FAQs
http://www.robertsrules.com/faq.html
Adopting:
http://www.robertsrules.com/authority.html