Transcript Document

Parliamentary
procedure
Robert’s Rules of order
Why use parliamentary pro?
• The power and authority of the club is vested
in its members
• All members have equal rights, obligations
and privileges
• The majority rules
• The minority must be protected
• Procedural rules must be understood
from: Goldsworthy, CP, CPP, Kim.
“The Engine of Democracy, Illustrated
and Explained” Parliamentary
Journal, Vol. XLV, No. 2, April 2004;
American Institute of
Parliamentarians
Handling a motion
Order of business
1.
2.
3.
4.
5.
6.
7.
8.
The chair asks, “Is there any further
business?”
Member 1, rising from his seat, says “Mr.
Chairman.”
“Member 1,” states the chairman.
Member 1 says, “I move that the
organization…”
Another member, remaining seated, says, “I
second the motion.”
The chairman states the motion a first
time.
The chair asks, “Is there any discussion?
Are you ready for the question?”
Member 1 provides facts to support the
motion.
Order of business
9.
10.
11.
12.
13.
14.
15.
16.
A member secures the floor and
speaks in favor of the motion.
A member secures the floor and
speaks against the motion.
The chair asks, “Are you ready for the
question? Are you ready to vote now?”
The chairman states the motion a
second time.
The chair says, “Those in favor of the
motion say, ‘Aye.’”
The chair says, “Those opposed say,
‘No.’”
The chair rules that the ayes have it
and the motion is adopted.
The secretary is instructed to write the
necessary letter.
Main motions that are NOT in order
No main motion is in order that:
• Conflicts with the rules of the
organization.
• Presents substantially the same
question as a motion previously
defeated in the same session.
• Would conflict with a motion
that has been temporarily but not
finally disposed of and which
remains within the control of the
assembly.
• Proposes action outside the scope
of the organization’s object as
defined in the bylaws.
8 characteristics of motions
1.
2.
3.
4.
5.
6.
7.
What is its order of precedence?
To what motions is it applicable?
May it interrupt the speaker?
Does it require a second?
Is it debatable?
Is it amendable?
What vote is required
for passage?
8. Can it be reconsidered?
Order of precedence
Privileged motions
• Issues requiring immediate attention but
not related to the main motion.
Ranking motions
from highest to lowest*
Need
2nd
Can interrupt
speaker
Can be
amended
Vote
required
Privileged motions
Fix time to adjourn
Yes
No
Yes
Majority
Adjourn
Yes
No
No
Majority
Recess
Yes
No
Yes
Majority
Raise a question of privilege
No
Yes
No
Chair rules
Call for the orders of the day
No
Yes
No
Chair rules
Subsidiary motions
•Issues that affect either the nature or discussion of the
main motion.
Ranking motions
from highest to lowest*
Need 2nd
Can interrupt
speaker
Can be
amended
Vote
required
Subsidiary motions (affect main motions)
Lay on the table
Yes
No
No
Majority
The previous question
Yes
No
No
2/3
Limit or extend debate
Yes
No
Yes
2/3
Postpone to a definite time
Yes
No
Yes
Majority
Refer to committee
Yes
No
Yes
Majority
Amend the amendment
Yes
No
Yes
Majority
Amendment
Yes
No
Yes
Majority
Postpone indefinitely
Yes
No
No
Majority
The right language
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Let a smaller group research the question.
Refer to committee
I want to ask a question of the current speaker.
Point of information
We need to set this business aside so that we can hear from the
President right now.
Lay on the table
What vote is needed to pass this motion?
Parliamentary inquiry
We need more time to talk about this.
Extend time to debate
I want to talk informally with others to see where they are on
this issue before the vote.
Move to recess
The chair called on the wrong member.
Raise a point of order
I want to change the motion.
Move to amend
We decided that last motion in too much of a hurry.
Reconsider the question
Let’s wait until the expert arrives next week.
Postpone to a certain time
Main motions
Ranking motions
from highest to lowest*
Main or principal motion
Need
2nd?
Can interrupt
speaker
Yes
No
Can be
amended
Vote
required
Yes
Majority
Motions occurring after action to main or principal motion
Take from the table
Yes
No
No
Majority
Rescind or amend
Yes
No
Yes
**
Discharge committee
Yes
No
Yes
Majority
Reconsider
Yes
No
No
¥
Ratify
Yes
No
Yes
Majority
** Requires 2/3 vote without notice and
majority vote with notice.
¥ May only be brought to floor by member of the
prevailing side for main motion.
• The last motion voted upon. The “business” of your
club meeting.
The right language
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
I doubt the ruling of the chair.
Appeal the decision of the chair
Those of us in the back of the room cannot hear the
speaker.
Raise a question of privilege
Let’s stop talking and vote.
Move the previous question
I don’t agree with the chair’s announcement of the vote.
Division of the assembly
Don’t we have to make legal the action the executive
board took last summer?
Ratify
I want to consider this item out of the proper order.
Suspend the rules
We don’t have enough members to legally meet, let’s
decide when the meeting will continue.
Fix a time to which to adjourn
Let’s decide the two purchases in this motion separately.
Division of the question
Let’s generate a list of amounts from which to choose the
best one for this motion.
Creating a blank
Aren’t we supposed to hold elections at this time?
Call for the orders of the day
Majority rules
• Lay on the table (Subsidiary)
• Postpone to a definite time
(Subsidiary)
• Refer to committee
(Subsidiary)
• Amend the amendment
(Subsidiary)
• Amendment (Subsidiary)
• Postpone indefinitely
(Subsidiary)
• Main motion (Main)
All require a second and a majority
vote.
“Live to Serve,
Love to Serve.”
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