Transcript Slide 1

Complying with the
NIH Public Access Policy
MRAM : June 13, 2013
Lisa Oberg, M. Libr.
Associate Director for Public and Research Services
3 Points to Cover Today
1. The NIH Public Access Policy
2. Ensuring publications become compliant
3. Library Resources
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NIH Public Access Policy is Mandatory
In accordance with Division F Section 217 of PL 111-8 (Omnibus
Appropriations Act, 2009), the NIH Public Access Policy (NOT-OD-08033) remains a legislative mandate for FY 2009 and beyond.
The Director of the National Institutes of Health ("NIH") shall require in
the current fiscal year and thereafter that all investigators funded by
the NIH submit or have submitted for them to the National Library of
Medicine's PubMed Central an electronic version of their final, peerreviewed manuscripts upon acceptance for publication, to be made
publicly available no later than 12 months after the official date of
publication: Provided, That the NIH shall implement the public access
policy in a manner consistent with copyright law.
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Critical Policy Requirements
• What to submit?
Final, peer-reviewed manuscripts that are accepted for
publication, or published.
• When to submit?
Upon acceptance for publication.
• When to make public?
No later than 12 months after the official date of
publication.
• Where to make public?
National Library of Medicine’s PubMed Central.
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New Enforcement Measures in Effect
Effective July 1, 2013 on ALL NIH awards. New enforcement
measures were announced in February 2013. For noncompeting continuation grant awards with a start date of July 1:
1. NIH will delay processing, and therefore funding, of the
award if peer-reviewed articles arising from it are not in
compliance with the NIH public access policy.
2. All investigators will need to use the My Bibliography tool
within PubMed to enter papers into NIH progress reports to
demonstrate compliance.
PubMed vs. PubMed Central (PMC)
• Database of biomedical
journal citations,
abstracts, and
• Links to some full text
articles from PMC and
publisher websites.
• Unique identifier: PMID
followed by a series of
numbers.
• Digital archive of fulltext, peer-reviewed
journal papers.
• Unique identifier:
PMCID followed by a
series of numbers.
Free resources developed by the U.S. National Library of Medicine
Compliance
• Compliance with this policy is a long-term, highly
individualized process involving investigators, their
coauthors, publishers, grant administrators, and the
NIH.
• Investigators submit manuscripts and monitor their
compliance using their personal My Bibliography
account tied to their eRA Commons account.
• Compliance officers can monitor institutional
compliance using the Public Access Compliance
Monitor.
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Linking compliant publications
There are three ways to link compliant publications to
an NIH-funded researcher’s grant:
1.
2.
3.
Researchers link publications to their NIH grant:
• Manuscript files through the NIH Manuscript System (NIHMS)
• Full text and final articles through PubMed Central
In their My Bibliography of My NCBI, which must also be linked to
their eRA Commons account
From the Research Performance Progress Report (RPPR)
compliant publications from My NCBI can be associated with the
grant and then feed back to My NCBI.
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4 Steps to Publication Compliance
Step 1: Prepare Manuscript
1. Set aside some time to manage your compliance with NIH's Public
Access Policy.
2. Familiarize yourself with the publisher you are targeting to see how
much help they are willing to give with complying with the NIH Public
Access Policy.
3. Designate someone (PI, author, staff member) to ensure that the
manuscript moves along in the process to deposit in PubMed
Central. Ultimately, the PI is responsible.
4. If you are an author but not the PI, notify PI that you are working on a
manuscript so s/he can plan to follow its progress.
5. Create a My NCBI account and link it to your eRA Commons account.
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Step 2: Agreement with Publisher
1. Communicate your need to comply with NIH's Public Access
Policy. [UW OSP template to Journal Editors ]
2. Understand who will be responsible for submitting the
manuscript to the NIH Manuscript Submission system
(NIHMS). Methods A, B, and D (publisher submits
manuscript). Method C (author or designate submits
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Step 3: Submit & Monitor Manuscript
1. Regardless of which submission method is used, take the
time to ensure that the submission has occurred.
2. NIHMS Submission Steps
3. Approve NIHMS submissions when requested. Initial
submission approval and approval to display in PubMed
Central once formatting is complete.
4. Use My Bibliography to link publications to Awards and to
monitor compliance.
5. Compliance Monitor (institution level).
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Step 4: Use PMCID Number
1.
2.
3.
4.
Use the NIHMSID number or the notation "PMC Journal - In Process" for
up to 3 months after the article is published.
Use PMCID number when it's available. PMCID/NIHMSID numbers, along
with PMID, will appear in My Bibliography. You can also find
corresponding PMCID/NIHMSID based on PMID using the PMCID
Converter.
Use MyNCBI/My Bibliography to manage your compliance to the NIH
Public Access Policy. You may share your My Bibliography collection with
a delegate to assist with managing the bibliography.
Use My Bibliography to generate a PDF of publications to submit with
Research Performance Progress Reports.
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Overview of Submission Methods
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Key Resources
• UW Health Sciences Library NIH Public Access Policy Help
Guide which outlines required steps for researchers and/or
their delegates, along with useful resources for submitting
manuscripts and managing compliance. The guide also
includes a helpful video overview from NYU.
• Other resources:
• NIH Public Access Policy website with extensive guidance, training materials,
and a help desk.
• UW Office of Sponsored Programs web page on the NIH Public Access Policy,
which includes a template letter for NIH-funded authors to submit to
publishers upon acceptance of their article.
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How the Library can help…
Librarians can assist with questions about:
• locating PMCIDs and/or NIHMS IDs for submitted
manuscripts;
• determining whether an article has already appeared
in PubMed Central; and
• locating a journal’s general policy on NIH public
access policy compliance.
HSL librarians are not able to serve as delegates for the manuscript
submission process, nor are they able to monitor or manage compliance.
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Questions?
Email [email protected]
or go to: hsl.uw.edu/topics/ask-us
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