Transcript NIH Public Access Policy - University at Buffalo Libraries

NIH Public Access Policy
Gary Byrd, PhD
Linda Hasman, MSLS
Health Sciences Library
University at Buffalo
State University of New York
Why was the NIH Public Access
Policy established?
In order to advance science and improve human
health, Congress decided that the public should
have open access to the published results of NIH
funded research.
What is the law?
 Division G, Title II, Section 218 of PL110-161
(Consolidated Appropriations Act of 2008)
 “The Director of the NIH shall require that all investigators
funded by the NIH submit, or have submitted for them, to
the NLM’s PubMed Central an electronic version of their
final, peer-reviewed mss upon acceptance for publication,
to be made publicly available no later than 12 months after
the official date of publication . . . in a manner consistent
with copyright law.”
What is the NIH Public Access
Policy?
It requires researchers to submit all final,
peer reviewed manuscripts that arise from
NIH funding into the National Library of
Medicine’s PubMed Central repository,
upon acceptance for publication.
How do I know if a member of the
UB faculty is required to comply?
 The NIH Policy applies to any peer-reviewed article
that is based on work in one or more of the following
categories:
 Funded by an NIH grant or cooperative agreement active
in Fiscal Year 2008 (October 1, 2007-September 30, 2008)
or beyond; or
 Funded by a contract with NIH signed on or after April 7,
2008; or
 Funded by the NIH Intramural Program; or
 If NIH pays the researcher’s salary
A Couple Notes
 NIH Policy does not apply to articles that were
accepted for publication before April 7, 2008.
Those articles need not be submitted to PubMed
Central.
 The NIH Policy does apply, however, to some
articles submitted for publication prior to April 7,
2008: those that were not actually accepted for
publication until or after April 7, 2008.
Responsibilities of the Principle
Investigator (PI)
 Must submit (or ensure author or journal submits)
the final, accepted electronic manuscript version
of each article to PubMed Central (PMC)
repository.
 After May 25, 2008 must include NIH manuscript
ID number (NIHMS ID) or PMC ID number in
references to each submitted article in all NIH
progress reports & new or renewal grant
applications.
How can articles be submitted to
PMC?
 Four possible methods:
1)
2)
3)
4)
Publish in a journal that deposits all NIH-funded final published
articles in PMC without author involvement.
Make arrangements with the publisher to deposit a specific
article in PMC (they may charge for this service).
Deposit the article yourself using the NIH Ms Submission
System (NIHMS)
Complete the submission process for an article the publisher has
deposited in the NIHMS.
Example of PMCID article
citation
 Sala-Torra, O., et.al., Connective tissue
growth factor (CTGF) expression and
outcome in adult patients with acute
lymphoblastic leukemia. Blood. 2007 April
1; 109(7): 3080-3083. PMCID:
PMC1852221
PMCID numbers in PubMed
(Medline) Searches
 PMCID numbers are now included in
PubMed (Medline) search results for
articles in PubMed Central.
 PubMed also has a new tool to convert
PubMed ID numbers to PMC Id numbers,
and vice versa:
http://www.ncbi.nlm.gov/sites/pmctopmid
Responsibilities of the Author
 Must ensure that copyright transfer
agreements signed with publishers permit
the submission of the electronic manuscript
to NIH (PubMed Central).
 Must coordinate submission and copyright
compliance process with the PI (if the
author is not the PI).
Suggested UB letter to publisher
http://ublib.buffalo.edu/libraries/faculty/NIH/
NIH%20PubMedPublisherLetter.pdf
Other resources on UB Libraries
Website
 Keep this URL handy for reference to these
resources:
http://ublib.buffalo.edu/libraries/faculty/NIH
The Manuscript Submission
System
http://www.nihms.nih.gov/
Create New Account
Sign in
NIH Manuscript Submission
 NIH has an extensive and lengthy tutorial
on its website.
 Following are highlights and key slides
from the tutorial.
 The full tutorial can be found at -http://www.nihms.nih.gov/webhelp/index.html
Begin by entering the journal
name
Enter name or grant number
Enter the title of the manuscript
If more than one project is
present in the account, click on
the grant/project to be uploaded
Enter the file type
When all the files are uploaded,
Click on Upload Files
A pop-up appears to track the
progress of the upload
An example of a manuscript with
multiple files…
Once all the files are uploaded,
move on to the summary
Need to make changes? Ready to
move on?
Click on the highlighted PDF
Receipt to review the Files
Review the PDF
Now, select the Embargo Period
Select Approve
From this page, you can Change the
Release Date, Disagree or Agree with the
Submission Statement
If you Agree with the Statement, you can
now Logoff or go to the Manuscript List
Completed Page of the
Manuscript Submission System