NIH Public Access Policy Update Laurie Regan Elizabeth Schneider ([email protected]) Treadwell Library, MGH June 2013 NIH Compliance Topics 1. The Public Access Policy: Brief overview 2. NIHMS: 3. My NCBI/My Bibliography: How to submit.
Download ReportTranscript NIH Public Access Policy Update Laurie Regan Elizabeth Schneider ([email protected]) Treadwell Library, MGH June 2013 NIH Compliance Topics 1. The Public Access Policy: Brief overview 2. NIHMS: 3. My NCBI/My Bibliography: How to submit.
NIH Public Access Policy Update Laurie Regan Elizabeth Schneider ([email protected]) Treadwell Library, MGH June 2013 NIH Compliance Topics 1. The Public Access Policy: Brief overview 2. NIHMS: 3. My NCBI/My Bibliography: How to submit a manuscript setting up an account, adding citations & checking compliance The NIH Public Access Policy The law has the following key compliance issues: On or after April 7, 2008, submission of peer reviewed manuscripts to Pub Med Central (PMC) upon acceptance for publication. Requires copyright permission from the publisher. Effective on or after May 25, 2008, submission of PMC or NIHMS #’s for citations in proposals or reports to NIH Why Did the NIH Mandate the Public Access Policy? Easy access to published research funded by NIH will help advance science & improve human health. Meets the public’s expectation that articles based on NIH funded research are publicly available. NIH can monitor, mine and develop its portfolio of taxpayer funded research more effectively. NIH funded research becomes more prominent, integrated and accessible making it easier for all scientists to pursue NIH’s research priority areas competitively. Beginning on July 1, 2013 All non-competing continuation grant awards that are not in compliance with the Policy will have their NIH funding held or delayed. Investigators must use My NCBI to enter papers onto progress reports. The NIH is requiring the use of the RPPR for all SNAP & Fellowship awards. How to Comply with the Policy 1. Determine Applicability 2. Address Copyright 3. Deposit Paper Upon Acceptance for Publication 4. Use My NCBI and My Bibliography to show compliance (as of 7/1/2013) 5. Cite Paper, include PMCID Plan Ahead What submission method will be used? What version of the paper will be made available on PMC? Who will submit the paper? Who will approve the submission? When can the paper be made public on PMC? 1. Determine Applicability All peer-reviewed journal articles that result, in whole or in part, from the direct costs of NIH-funded grants, contracts or collaborative agreements, whether prime awards or sub-awards Peer-reviewed journal articles whether or not the journal is indexed in Medline (PubMed) Open Access journals do not automatically submit your article to PMC! Check publishers guidelines. 2. Address Copyright Before an author signs a publication agreement or similar copyright transfer agreement, and ideally before submitting a manuscript for review, s/he must verify that the agreement allows the final peerreviewed manuscript to be submitted to PMC in compliance with the Public Access Policy 3. Deposit Paper Upon Acceptance for Publication As soon as the manuscript is accepted for publication, begin the PMC deposit process. Depending on the journal & terms of your copyright agreement, there are 4 different ways that a manuscript gets entered into PMC Journal Article Publishing Process Author(s) write Initial Manuscript Author(s) submit manuscript to journal PubMed Central Deposit Process The Manuscript undergoes the peer review process *The result of the process is the Final Peer-Reviewed Manuscript The journal sends citation & abstract to PubMed Subject headings (MeSH) are added by NLM indexers PubMed provides access to citations, abstracts, subject headings and the paper is assigned a PMID # Method A Journal submits final article directly to PMC Method B Author pays optional OA fee, the Journal will submit article & no embargo period Once the manuscript is accepted for publication, the PMC deposit process should begin. Method C Author or PI submit manuscript to NIHMS, NIHMS ID is assigned, 1st approval for PDF in NIHMS, 2nd approval for Web version in NIHMS Method D Journal submits manuscript to NIHMS, NIHMS ID Is assigned, 1st approval for PDF in NIHMS, 2nd Approval for Web version in NIHMS PMCID # is assigned Posting Papers to PubMed Central Method A Journal deposits the published version of all NIHfunded articles in PMC. Method B Author arranges with Publisher to deposit published version of specific NIH-funded article in PMC. Author confirms the articles is deposited in PMC. Method C Author or delegate submits final peer reviewed manuscript to the NIHMS. NIHMS sends author an email asking author to approve the submitted materials for processing. Author reviews and approves the PMC formatted manuscript. PMC # is assigned Method D Journal publisher submits final peer reviewed manuscript to the NIHMS. NIHMS sends author an email asking author to approve the submitted materials for processing. Author reviews and approves the PMC formatted manuscript. PMC # is assigned PMC # is assigned PMC # is assigned Submitting Author Manuscript to NIHMS Log into the NIHMS System Submission Overview Submit New Manuscript Citation Information Look up Article Tab Using My NCBI Bibliography Tab Grant Information Upload Files Summary Approval Approval Page Continued Manuscript Summary Page Additional Resources NIHMS Manuscript Submission Utility http://nihms.nih.gov/help/ The NIHMS System User Guide to Submitting a Manuscript http://www.ncbi.nlm.nih.gov/books/NBK3846/ 4. Use My NCBI and My Bibliography to Show Compliance The My Bibliography portal within My NCBI will allow users to create and manage a list of all of their authored works. My NCBI is a tool that retains user information and database preferences to provide customized service for many NCBI Databases. Linking an eRA Commons account to a new or existing My NCBI account allows bibliography information to be saved in My Bibliography and will allow you to submit this information to your RPPR. How to Link an eRA Commons Account with a My NCBI Account If you do not already have a My NCBI account: Sign into My NCBI using your eRA Commons username and password. If you already have an My NCBI account: Log into My NCBI Click on your login name in the top right. Click on the 'Change' button for 'Linked Accounts'. From the list of 'Login Account Options', scroll down and choose 'NIH & eRA Commons' and then log into your eRA Commons account. How to Designate a Delegate From My Bibliography, click on 'Edit settings' for My Bibliography. Enter the email of the person you want to add as a delegate and click the 'Add Delegate' button. Delegate’s email Dear [email protected], My NCBI is a free user account system that can be used to store data (such as PubMed citations), searches, and web site preferences for the NCBI web site. The My NCBI user: lregan has granted you permission to view and manage his/her bibliography. You will be able to add and remove citations to the bibliography and perform other functions as if you were lregan. To accept this responsibility, click the link below to log in to or register for My NCBI. http://www.ncbi.nlm.nih.gov/sites/myncbi/collections/mybibliography/reviewDelegation/?token=QG SOE30HWLXGJVFILQ36ZDDEO7JFHXHUEFKVS5CLM59HD1D2&delegateOf=lregan If you believe you have received this message in error, you may simply ignore it or contact the requestor at [email protected] for clarification. Please do not reply to this message. Replies to this message are routed to an unmonitored mailbox. You may send questions, problems, and comments to [email protected]. Thank you, The My NCBI Team How to Add Citations to My Bibliography Sign into My NCBI. Search PubMed to find articles you want to add. From within a particular article record or the search results, click on 'Send to'. Click on 'My Bibliography' and then the 'Add to My Bibliography' button that appears. Choose a bibliography to save to and click the save button. Go back to the My Bibliography portal and click on the items to see the citations. Checking Compliance Once you are in the My Bibliography portal you will need to click on “Display settings”. Choose “Award” from the drop down menu and then click the “Apply” button. On the resulting screen each citation is marked with visual clues that indicate the peer review article compliance status. Journal articles that are compliant with the NIH Public Access Policy are marked with a green dot and have the PubMed Central citation Id (PMCID) number listed . Articles newly submitted to the NIH Manuscript Submission system are considered in process and are marked with a yellow dot. Note that the NIHMS ID number is listed. A red dot indicates that the article is non-compliant. The compliance process can be started by clicking on the red dot or “Citation not in NIHMS or PMC.” A question mark indicates that compliance with the NIH Public Access Policy cannot be determined without additional information. Click "Edit Status" to enter supporting information for the citation. Articles that were accepted for publication prior to April 7, 2008 are not covered by the NIH Public Access Policy. These citations are marked as not applicable (this status is also automatically applied to citation types that are not journal articles, e.g., book chapters, patents, presentations). Non-Compliance Issues If the article is non-compliant in the “My Bibliography” view … “No PMCID 3 months post publication” Click on the NIHMS number – this will take you to the NIHMS system page. Choose a log on route – choose My NCBI by double clicking on it. At the top right of the page enter in the NIHMS number and click the “Find Manuscript” button. The Manuscript Summary will appear: Manuscript Summary Status Awaiting author approval of PDF receipt. Journal Social science & medicine (1982) Manuscript Title The relationship between diet and perceived and objective access to supermarkets among low-income housing residents. NIHMSID # 384707 “Awaiting Author approval of PDF receipt” – The article has been submitted to the NIHMS system by either the publisher or author. The system is waiting for the first email approval from the corresponding author. Or If the status is “Awaiting Author approval of Web receipt” – The first approval email has been approved and the system is now waiting for a response to the second email. How to fix the problem: If the author is part of your institution – contact the author and ask them to check their email for any correspondence from NIH. If they can not find the email you will need to contact NIH and ask them to resend the email. Contact the NIHMS Help Desk at [email protected] and ask them to resend the approval email. Notify the corresponding author that s/he will receive an email from NIHMS. Non-compliant. Citation not in NIHMS or PMC Start by checking the journal and publisher information. Is it an A, B, C or D journal? The designation of the journal should help you figure out if you need to contact the publisher or enter the manuscript in NIHMS. 5. Cite Paper When citing a paper in NIH applications, proposals and progress reports, include the PMCID at the end of the full citation. Example: Jacobson CA, Turki AT, McDonough SM, Stevenson KE, Kim HT, Kao G, Herrera MI, Reynolds CG, Alyea EP, Ho VT, Koreth J, Armand P, Chen YB, Ballen K Soiffer RJ, Antin JH, Cutler CS, Ritz J. 2012. Immune reconstitution after double umbilical cord blood stem cell transplantation: comparis with related peripheral blood stem cell transplantation. Biology of Blood Marrow Transplantation 18 (4):565-574. PMCID: PMC3288552. How to Cite Papers in Press or within 3 Months of Publication For Method A and B journals, use “PMC journal – In Process”. PMCIDs are assigned around the time of publication “PMC Journal – In Process” is not acceptable 3 months after publication Example: Cardarella S, Johnson BE. Meta-Analysis of EGFR Kinase Inhibitors: Not Always Greater Than the Sum of Its Parts. J Natl Cancer Inst. 2013 May 1;105(9):589-90. PMCID: PMC Journal – In Process For Method C and D journals, use the NIHMSID NIHMSID is not acceptable 3 months after publication Exapmle: Kunz PL, Reidy-Lagunes D, Anthony LB, Bertino EM, Brendtro K, Chan JA, Chen H, Jensen RT, Kim MK, Klimstra DS, Kulke MH, Liu EH, Metz DC, Phan AT, Sippel RS, Strosberg JR, Yao JC. Consensus Guidelines for the Management and Treatment of Neuroendocrine Tumors. Pancreas. 2013 May;42(4):557-577. NIHMSID: NIHMS459595. Helpful Resources My NCBI Overview http://publicaccess.nih.gov/index.htm My NCBI MyBibliography overview http://www.ncbi.nlm.nih.gov/books/NBK53595/#mybibliography Identify a Submission Method http://publicaccess.nih.gov/submit_process_journals.htm Sherpa/Romeo Publisher Copyright Policies and Self-Archiving http://www.sherpa.ac.uk/romeo HMS Scholar video tutorials https://hmscholar.countway.harvard.edu/tutorials.html Questions?